Top 5 Features You Should Look For in a Project Management Software

When you’re looking for project management software, it is first important to have an in-depth understanding of your requirements. The reasons for using the software must be clear-cut because this will let you identify the exact features you need accurately and quickly. There are many types of project management software out there with varying features. Some will exceed your expectations while others may contain bugs, errors, and system deficiencies so look carefully. In this article, we’ll take a look at some of the top features you need to look for in project management software.

Task management – this is a key feature for project management software. It lets you define the tasks, set the schedule, and identify the critical path for the project. The task management feature lets the manager get an overview of the tasks and monitor deadlines. There are a number of sophisticated programs that lets you create, assign, set deadlines, and estimate the hours required for each task. Microsoft Project has advanced functionalities; however, a number of project managers find its large system difficult to navigate. On the other hand, is an online project management tool that is quite flexible, which is ideal for small to medium-scale enterprises.

Document sharing and collaboration – every team will need to share documents to complete the entire project. Thus, the project management software should allow users to upload, store, and revise documents preferably in real time. This document-sharing feature is now ubiquitous in online management software. It eliminates the hassles related to mix-ups and lost files.

Time tracking ‚Äì depending on the type of project that’s being undertaken, time tracking can be the central feature or just an add-on. The time tracking function may seem simple in concept but it can be very helpful for the project manager. He will know how much time the team members are devoting to each task, and can set the budget and schedule accordingly.

Budgeting feature – the budgeting feature in the project management software is important for certain projects. There are some programs that allow cost, time, revenue, and expenditure budgets to be imported or created manually.

Calendar and contact list ‚Äì having easy access to the team member’s calendar and contact list can enhance productivity. For example, if the team has access to the contact list, they can quickly contact each other when they have questions or when issues arise. This leads to faster resolution because they would no longer need to involve the project manager. The calendar feature is also useful as it allows the project manager to schedule meetings when everyone in the team is available.

These are just the top 5 features you should look for. To find the right project management software for you, it is crucial to analyze the individual features of the programs available in the market and choose the one that best suits your requirements.

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Rosanne Lim

I'm a business graduate with 5 years experience as a web writer. I've written everything from in-depth business reports and magazine articles to product descriptions for ecommerce websites.