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Best PSA Software & Tools for 2023

Professional services automation (PSA) software offers several advantages that help a company perform to its fullest potential. A PSA facilitates better decision-making, better collaboration, and optimized business processes. The only disadvantage to consider is the high capital investment in purchasing a professional services automation solution, but the cost can typically be recouped in two or three years from efficiencies gained.

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Our Picks: The Top PSA Software Solutions

We looked at many professional services automation solutions, checking reviews, user feedback, and their capabilities. Here are our top recommendations:

1 Wrike

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Wrike is the most powerful work management platform on the market, enabling teams to plan projects and collaborate in real time. Our award-winning software is trusted by 20,000+ companies across the globe, including Sony, Estée Lauder, and Siemens.

Wrike’s customizable features include Gantt charts, request forms, dashboards, cross-tagging, time tracking, and proofing. Integrate with 400+ apps from the likes of Microsoft, Google, and Salesforce. Automate repetitive tasks and achieve 50% faster planning. Work from anywhere with 100% access to your files via our mobile and desktop apps.

Whether you’re a small startup or an established brand, Wrike has the solution for you. Paid plans start at $9.80/user/month. Join our community of 2.3 million — start your free two-week trial today.

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2 monday.com

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monday.com Work OS is an award-winning no-code work management platform that helps teams manage projects and workflows more efficiently.

Used by 152,000+ customers worldwide, this fully customizable software lets you plan, manage, and track every project in one place. monday.com offers time-saving and easy-to-use features such as automations, time tracking, document sharing, and real-time collaboration. Multiple board views such as Gantt and Kanban help you structure and navigate tasks and projects the way you prefer, and dashboards give a high-level overview of your progress.

In addition, integrations with apps such as Outlook, Microsoft Teams, Gmail, and Excel, allow you to easily continue working with your favorite tools from within the platform. monday.com also offers dedicated solutions, such as monday dev and monday sales CRM, designed to answer the needs of specific industries.

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3 Smartsheet

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Smartsheet is a leading work execution platform that has real-time work management features, collaboration and automation tools. Users are presented with a familiar and easy-to-use spreadsheet-like interface. However, it has enterprise-grade capabilities that even Fortune 500 companies like Cisco, Bayer, HP, and PayPal are confident to adopt in their business. Strong project management features enable teams to utilize different views of real-time data, and switch easily from Gantt, card, grid and calendar views. Smartsheet has automatic update requests, and can be used for waterfall and agile projects, product launch, sprint planning, and more. The resource management feature provides users the visibility who is busy, and who is not, in real-time. They can also attach files, share sheets, get notified, view the activity log, export, email, and print.

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4 Productive

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Start and deliver each billable and non-billable service by centralizing communication. Collaborate with teammates on tasks in real-time, streamline best practices, and let clients in on progress.

Stop spreading work across platforms. Subscribe to tasks to track progress, assign date ranges and deadlines, and check granular steps off with TODOs.

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5 Zoho Projects

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Zoho Projects is an online project management application that helps its users to plan projects, collaborate with employees and clients, keep track of time, manage documents, and generate charts and reports. Users work on a central platform where they can keep track of progress, discuss ideas, communicate easily and stay updated. It is cloud-based and highly accessible, where user data is kept safe with stringent security systems. The software is also scalable depending on the number of projects, with the option to add more features. Zoho Projects is a cloud-based project management tool that helps you plan your work, track it efficiently, and collaborate with your team wherever they are.

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What Is PSA Software?

Professional services automation is a comprehensive software package that allows organizations to execute their most frequent day-to-day activities. Several examples of routine activities for an IT business include project management, relevant daily document processing, employee time tracking, resource utilization, labor usage, and a customer relationship management (CRM) module.

This article will review some of the top-rated PSA software solutions, so organizations can make an informed decision.

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How Does PSA Software Benefit a Business?

Professional services automation software uses a centralized database that gives managers an omnipresent view of all project-related activities. PSA tools allow managers to hone in on any key performance indicator (KPI) slippage, combining the ability of a manager to see the real-time progress of all projects and business activities with the functionality of predictive analytics.

A PSA provides the ability to continually optimize processes through features like time-tracking functionality. Managers can quickly evaluate the effectiveness and efficiency of all business activities.

Other benefits a company can gain from using professional services automation software include:

  • Optimized administrative tasks
  • Improved resource utilization
  • Minimized budget overruns
  • Improved customer satisfaction

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Must-Have Features in a PSA Software Solution

Professional services automation software is an effective tool for IT organizations, as it can monitor independent tasks and projects or entire business units. Embedded artificial intelligence (AI) functionality for reporting and analytics is helpful to managers in identifying potential cost overruns or missed project deadlines.

Automating repeatable processes, time tracking, third-party integration, and smart invoicing are key features that help streamline business operations.

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The Best PSA Software Compared

Mission Control
Projector PSA


This PSA solution has garnered high praise for its time reporting, expense tracking, invoicing, and online real-time entries. Customization repeatedly received positive reviews, although one review stated more customization needs to be added to more field elements.

In one case study, BigTime helped a company save a significant amount of time, as the business eliminated using spreadsheets and opted for using BigTime project management features.

BigTime Screenshot

On the other hand, BigTime has a few drawbacks to note. One customer does not like how the invoicing portion of the application functions. Moreover, the UI is noted for not being intuitive; however, the reviewer said the capabilities of BigTime far outweigh the non-intuitive UI.

Despite these few drawbacks, the one common theme in reviews is the optimistic attitude that the BigTime developers will correct any noted concerns.


Tracking financial information and hours spent on business activities becomes much easier with Birdview, a PSA solution that is touted as being more user-friendly than Microsoft Project.

Using this professional services automation solution eliminates having to track and update multiple spreadsheets from different departments. Further, the approval feature in the document management module eliminates the need to email, print, sign, and scan before a document is approved.

birdview Screenshot

Birdview lacks some of the functionality presented in other professional services automation software. Negative comments from clients note that Gantt charts are difficult to create. Generated meeting minutes are in a text-based format and require processing before distribution. Resource loading is also identified as a lengthy process, but customer support is aware of the issue and working on a solution.


Customer reviews stated that Changepoint supports the complete project life cycle. In addition, Changepoint’s ability to tie resources, projects, and financial information together to generate billable time and fixed fees received several compliments.

Two other features routinely complimented are Changepoint’s configurability and offline mode for data entry.

changepoint Screenshot

Customer reviews also show there are issues with the UI, and navigating in Changepoint is not intuitive. In addition, the initial setup of the software takes time to implement fully.

Even though the configurability feature is fantastic, organizations need to clearly understand their business processes to take advantage of Changepoint. Finally, upgrading to new Changepoint versions was noted as an issue for some customers.


Mavenlink reporting functionality is often rated as excellent because it provides better visibility between projects, programs, and resourcing data. The reporting also offers superb KPI and key risk indication (KRI) information, helping managers make more informed decisions.

Mavenlink also clearly values customer feedback, as some customers have noted suggestions they made were implemented in later versions. The UI is logically designed, making it easier to track all projects.

mavenlink screenshot

Some customers have noted that invoice build-outs could be more flexible, and manually forecasting hours by the week or month is time-consuming. One customer complained about the reporting and said the training was not adequate.

Another customer stated the application got slower at the end of the month due to the high volume of users. Another noted concern is recurring projects that should generate the same or similar information are incorrect each month and require manual input.

Mission Control

Mission Control allows project managers to oversee and track all aspects of a project. This PSA product facilitates teams working together and makes it easier for team members to understand task assignments.

ers commented on how easy it is to create project milestones and allocate resources. The customer support is rated as excellent by several clients, and the Gantt chart is said to be easy to use and understand.

mission control screenshot

One customer noted Mission Control lacks a project dashboard that can show all the project attributes. Another complaint from some users is the application is too clunky and takes too many clicks to execute an action. Other reviewers suggested minor tweaks to the UI. The product mainly received positive comments overall, though.

Projector PSA

Projector PSA has a GUI that is generally regarded as more friendly than other solutions, and the product is typically easy for new users to learn. The reporting feature works with Power BI to monitor project KPI performance.

In addition, the customer service provided by Projector PSA has received positive reviews. One case study said that since the company has started using Projector PSA software, the efficiency of the company has dramatically improved.

projector psa screenshot

As Projector PSA is a feature-rich software application, it will take a company time to become competent in fully utilizing the software. The learning curve is noted as a drawback, but the robustness of the application is considered a plus.

Users request improving the credit card transaction input, including different ways to audit data, and updating the no-frills UI. Overall, clients of this application seem very content.


Ruddr integration with Slack and Quickbooks Online was viewed favorably in several reviews. Additionally, features for tracking time spent on projects and the intuitive display of charts and graphs reportedly help managers make decisions with up-to-date data.

One customer stated that Ruddr immediately addressed over 90% of their business needs without customizing the out-of-the-box application. Customer service was reviewed as excellent.

ruddr screenshot

Though integration works great with Slack and Quickbooks, customers would like to see more integration with other software products they already use. One customer voiced concern about invoicing and timesheets, and other claimed resource utilization and budget features are not fully developed. Even negative reviews of this software were optimistically written, due to Ruddr’s customer support.

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What Decision-Makers Need to Look for in a PSA Solution

As you can tell, there is a wide variety of professional services automation software solutions available for businesses to select. These key features of PSA software allow IT businesses to make the most informed decisions, optimize their internal administrative activities, and continually improve their external customer service processes.

  • Reporting analytics is an AI-based function that records and analyzes organizational events to help managers make an informed decision.
  • Task management oversees the entire lifecycle of any internal or external task from planning, to assignment, execution, and completion.
  • Third-party integration allows a company to add additional features to an existing business application without going through the software development process to create the required functionality.
  • Collaboration tools promote or enhance a company’s ability to communicate amongst employees in a distributed work environment.
  • Time management and tracking helps businesses gauge efficiencies gained in business operations.
  • Resource management involves planning, scheduling, and allocating personnel, technology, and money to complete a project.
  • Customer relationship management can be included as a module within a PSA to track all customer interactions.

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