What is Human Resource Management Software?
Every business needs human resources management (HRM) software for employing personnel. HRM software, also known more generally as HR software, takes care of a wide range of HR processes that HR staff traditionally perform manually, such as payroll, compensation management, and more.
Human resources software solutions enable efficient and automated HR processes for attracting, hiring, retaining, and managing employees. With HR software, employers can focus on employees’ wellbeing and work satisfaction while complying with workforce laws and regulations.
What are the Benefits of HR software?
HR software can help businesses save time and money. HR software saves employees’ time by automating tasks that used to take hours or days, such as employee onboarding, managing payroll and benefits, and maintaining compliance with employment laws. HR software also helps companies cut costs by reducing the need for expensive in-house staff members who would otherwise handle these tasks.
In addition to cost savings, using HR software allows businesses to streamline their processes while simultaneously increasing efficiency. HR software can help businesses save time and money. HR software saves employees’ time by automating tasks that used to take hours or days, such as employee onboarding, managing payroll and benefits, and maintaining compliance with employment laws.
Top 5 Human Resources Management Software
Simply put, the top HR solutions will help business owners make better decisions. These resource management tools allow teams to find, analyze, and generate reports on employee data, as well as fulfill regulatory compliance requirements.
ADP Workforce Now
ADP Workforce Now is an all-in-one, cloud-based HR platform that offers a centralized, self-service touch point accessible to both managers and employees on the web or via mobile app. ADP Workforce Now has an array of features that streamline processes from hiring to retirement. Its main features include:
- Pre-configured templates
- Mobile-enabled onboarding
- Report generation
- Centralized digital document management
- Consolidated payroll data
- Payroll compliance checks
The platform provides templates for new hires and allows for easy updates to employee profiles with a few clicks. If your workforce spans the United States and Canada, ADP Workforce Now is set up to not only accommodate but also unify employee payroll in both countries within the platform according to their respective laws and regulations.
If a termination becomes necessary, ADP Workforce Now touts quick and painless offboarding for both the employer and the departing employee. It contains a customizable wizard that reduces errors, ensures company property retrieval, and makes sure that the employee receives their final paycheck.
ADP Workforce Now is scalable to accommodate your current and future needs with four product tiers, each with their own set of optional add-ons: Payroll Essentials, HR Plus, Hiring Advantage, and Performance Plus.
Designed for SMBs, the BambooHR HRM software platform ranks especially well for its user-friendliness. The HR software covers hiring, onboarding, workforce analytics, compensation management, and company culture support through the following features:
- Applicant tracking system
- Benefits management
- On- and offboarding workflows
- Digital record keeping
- Data analytics and reporting
- Time tracking
- Employee satisfaction insights
BambooHR makes it easy to collaborate on potential hires through alerts, in-system messaging, and centralized candidate data push notifications for desktop and mobile devices. When finding the ideal candidate, BambooHR sets your team up for expediency and professionalism with customizable offer letter templates and simple e-signature tools.
BambooHR helps your HR team track employee satisfaction with its employee net promoter score (eNPS) tool. The eNPS gauges employee sentiment based on anonymous feedback, providing data-driven insights into how your employees truly feel.
An up-and-coming contender in the HRM category, GoCo is a central hub that helps HR professionals manage processes. GoCo is modular, so you don’t need to commit to the entire platform. It integrates flexibly with many popular enterprise apps. Some of the features include:
- Benefits administration
With GoCo, employees easily elect and manage their health insurance, dental, and other benefits through an online enrollment platform. From the HR side, it’s easy to carry over existing providers and find new ones in GoCo’s HR database.
This HR software also simplifies the onboarding process to get new employees set up as soon as possible. It offers an automated, paper-free new hire checklist that includes e-signature tools, document collection, and benefits enrollment. Further, GoCo keeps a new employee’s documents stored securely in one place.
GoCo gives you the option of using its embedded payroll tool or to integrate your current one. The self-service payroll is designed for transparency, enabling employees to check their pay stubs, withholdings, and more. GoCo’s payroll ensures compliance by checking employment eligibility and staying up-to-date on tax deductions.
Paylocity is a comprehensive platform that assists with core HR functions. Users particularly enjoy Paylocity’s intuitive interface, using it to manage HR functions like:
- Benefits administration
- Payroll reporting
- Employee engagement
- Performance management
The platform gives employees a comprehensive view of their benefits, account balances, and more on a desktop or mobile device. Paylocity also makes it easy to administer third-party benefit services, such as HSA, FSA, and more. On the HR side, benefits administration links up with payroll information, and Paylocity generates reports on contribution amounts, popular elections, and more.
Further, Paylocity’s platform contains employee engagement tools like polls and surveys, employee recognition, and internal communications tools.
Since written communication easily gets misinterpreted, Paylocity also has a built-in premium video feature. The platform also collects utilization data, such as user activity and responses, to inform employee engagement initiatives.
Ultimate Kronos Group’s UKG Ready solution is an HRM platform designed for small to medium-sized organizations that operate in-person (rather than remotely) and consist mainly of hourly-wage workers (rather than salaried employees). As your business grows, UKG offers options to level up, including UKG Dimensions and UKG Pro for midsize and large organizations.
UKG Ready combines workforce management and human capital management to provide a single touchpoint for a wide scope of HR functions. UKG Ready helps with:
- Applicant tracking
- Benefits administration
- Performance management
- Time tracking
- Employee learning
UKG Ready has several individual products that target regulatory compliance for specific HR tasks, meticulously tracking data to hold employers and employees accountable.
For instance, UKG Ready uses automation to keep tabs on accrued and used paid time off. With an eye on labor laws that regulate meal and rest breaks, UKG Ready prompts and verifies employee rest time attestations. Also, UKG Ready ACA Manager provides real-time and historical information on how well your company is complying with the Affordable Care Act.
UKG makes it easy to integrate new employees into the workforce and educate current employees with its built-in learning management system. It’s easy to create course curricula with drag-and-drop functionality, and upload content from a variety of sources.
UKG Ready’s solutions target the legality and regulatory compliance of granular-level tasks; it’s therefore best suited to companies that prioritize compliance to industry, state, and/or federal rules.
Read more on CIO Insight: HRIS Trends: The Future of HR Management
More HRM Software to Consider
Paycor’s HR software modernizes every aspect of people management, which saves leaders time and gives them the powerful analytics they need to build winning teams. Paycor provides a full suite of HCM solutions with a single source of truth for employee data, so users never have to switch platforms, log-in to multiple systems, re-key data or open multiple spreadsheets. Everyday processes become simplified, allowing organizations to focus on their most important work.
Complete HRIS solution. All your HR processes in a single place, improve the management of your business.
Factorial converts never-ending, manual processes into integrated, effective ones.
GoCo is modern HR, benefits, and payroll, built for flexibility and ease-of-use in mind. Manage records, performance, time off, onboarding, benefits, and more all in one place. GoCo is a secure, compliant hub for sending, digitally signing, and organizing your sensitive HR documents and data. Unlike other HRIS platforms, GoCo is built to be flexible enough to support existing processes, policies, and providers, so you don’t have to change the way you work just to adopt a modern HR system.
Discover how recognition improves employee engagement and productivity.
monday.com Work OS is the flexible, no-code Human Resources software that allows HR managers to manage the entire employee lifecycle in one place. Track the recruitment process, onboard new employees with the help of pre-made templates, safely store personal information, plan team-building activities, and use automations to speed up and simplify all these workflows and many more.
Common HRM Software Features
Automation is a must-have in today’s HR software solutions, no matter the size of your company. Automation performs core HR tasks with less chance of error, keeps processes moving along with automated workflows, and provides actionable insights on your workforce.
Analytics & Reporting
A good HRM will enable you to pull reports as needed. A great HRM will automatically generate reports for you. The best HRM will not only generate a report, but provide actionable recommendations on how to make HR processes more efficient.
If your workforce is geographically dispersed, you’ll need resource management tools to keep employees connected to their work and each other. Employee engagement tools come in the form of surveys, polls, leader boards, messaging, interest groups, recognition-giving, and more.
HRM software facilitates professional development through goal setting features, allowing employees and their managers to track performance over time. In this way, HRM software prevents surprises, as everyone operates on the same up-to-date information.
Organizations use HRM software to assist managers overseeing more than one person. Team management tools in HRM solutions facilitate management through communication, engagement, and goal setting.
Long gone are the days of in-person presentations on new company policies. HRM software makes it easy for HR to disseminate training materials and new information through learning modules.
Through LMS capabilities in HRM solutions, the HR department is able to track employee progress as workers undertake self-guided training and learning. Employee learning functionality has the two-fold benefit of remaining compliant with regulations and giving employees the opportunity to upskill.
Read more on TechnologyAdvice: 6 Ways to Reduce Employee Attrition That Have Nothing to Do With Beer
Choosing the Right HRM Software
Unless your organization has an extremely low headcount, it’s impossible to manage your people without HRM software. The HR solution of choice should not only make the HR team’s job easier, but also engender a pleasant employee experience.
To choose the right HR solution software for your company, take into account your company’s size, industry, and budget to narrow down the solutions that fit your company’s current needs. Many digital HR tools are modular and allow you to integrate with other software, while others offer a comprehensive platform that requires a bigger commitment upfront.