Notion Alternatives & Competitors

NotionBusinesses and organizations strive to be productive, to do more do it faster. Teams make a commitment to excel, plan intelligently, and execute with consistent and sustained effort. To aid in this quest for productivity, professionals use software and apps like Notion to maximize time and find every opportunity to get work done. In a time where the concept, structure, and boundaries of work are getting redefined, productivity software is being redefined too.

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What is Notion?

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Notion is an all-in-one productivity tool that provides users an online workspace for notes, tasks, wikis, and databases. It is an application that works across platforms and devices for individuals and teams. By combining tools and features in a flexible interface, users can easily take notes, create content, manage tasks, and create collaborative applications that allow multiple users to view and edit data to keep knowledge, documents, and project information always up-to-date. A free plan and paid plans for individuals, teams, and enterprises are available starting at $4 per month.

Advantages of Notion

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Notion is a versatile application for a variety of teams and use cases. Companies can use it to build product roadmaps, create and release products, guide and inform employees, track projects, catalog digital assets, organize data, and share standard views of information. Users have access to multiple, interconnected tools that minimize the need of opening and switching between applications. The software also allows teams to work according to their process and preference with a flexible interface that does not overwhelm or distract users.

Read also: Best Notion Training & Tutorials 2021

Drawbacks of Notion

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With a more flexible and customizable interface, teams need to spend more time to plan, set up, and build their application. Users have to take the time to set up and configure the application to their exact specification. Aside from needed improvements in navigation, users sometimes have a hard time searching for work items historically, especially if they pertain to issues marked as resolved. Teams need to search using the exact names and titles of pages to get an accurate match. The need to have more and better ways to integrate and use APIs is also on users’ wish lists.

What to look for in Notion alternatives

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Notion is a productivity tool for personal use and team collaboration. Sometimes, users want focused features in one area over the other, allowing Notion competitors to create their own niche markets. Here are some of the features to look for in an alternative to Notion:

  • Powerful search, and labeling, tagging, or other ways of organizing
  • User controls, permissions, and page security
  • Task automation and notifications
  • Unobstructed interface with a choice of views
  • Customization and easy integration
  • Affordable, scalable plans

Best Notion Alternatives

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Notion provides a common workspace that helps unify work processes and bring users and teams together for collaboration, information sharing, and project management. The following is our recommended list of similar apps like Notion readily available to teams and companies of all sizes and industries.


EvernoteEvernote is an online note-taking app that allows users to capture and organize notes. They can capture important details as they add text, images, audio recordings, scanned documents, and PDFs to their notes. Evernote also allows the organization of notes according to user’s preferences, like by date, topic, or project. The software enables faster searches with the help of powerful search and keyword tags. It can recognize handwriting and texts within documents, images, and presentations. A basic free plan is available and paid plans start at $8 per month.


Confluence is an Atlassian product that provides a shared workspace for team collaboration. It works for teams of all sizes but is more ideal for larger companies. Confluence allows users across teams, projects, and departments to work together by letting them group related pages together with hierarchical lists of pages within a space. Depending on permissions, pages can be accessible to a small group or to the whole organization. The software works on the web and natively with mobile apps. It connects easily to other productivity tools like Jira and Trello, as well as to other apps in the Atlassian marketplace. It is free for up to 10 users, with paid plans starting at $5 per user per month.


Wrike is a fully featured project management software that improves productivity by minimizing the use of other apps. Teams can collaborate easily using different project views that promote work visibility. It supports processes and best practices so that teams are able to plan projects, track progress, and report status in real time. It automates proofing and approval processes, document version control, and request forms so that data moves in standard formats reducing errors and inefficiencies. Wrike has a free plan for unlimited users and premium plans starting at $9.80 per user per month with more advanced features. is an all-in-one work platform and an alternative to Notion. It is a highly customizable and visual team management platform for a wide variety of work applications. Teams can use for project management, remote work, marketing campaign management, CRM, software development, and applicant tracking. It allows customization so teams can build the right apps and workflows needed to improve productivity. The software is easy to use, integrates quickly with many popular apps, has built-in automation, and provides different work views. It is free for up to 2 users and starts at $8 per user per month with a minimum of 3 users.


ClickUp is a productivity platform that combines several tools and features. It has to-do lists, project management, wikis, email integration, calendar, reminders, goal tracking, time tracking, screen recording, resource management, and built-in chat. ClickUp also allows users to look at work in different perspectives, such as with a board view, a table view, and a timeline view. The software allows users to customize their workspace and workflows with ready-to-use templates and thousands of integrations. It offers a free plan and an unlimited plan at $5 per user per month.


CodaCoda is an application that provides a flexible surface working as a document, spreadsheet, and workflow app all at the same time. It lets users customize the document with building blocks that they can click or take from templates. Coda is a no-code app that different types of users can collaborate on by allowing them to view data according to their preference. It integrates with many popular apps and automates the flow of data. It works across devices, with integration to Slack and Zapier. A free plan is available and paid plans start at $10 per month.


Top WorkFlowy AlternativesWorkflowy is a list-making application that can be as simple or as detailed as the user wants it to be. Teams can use it to list ideas for brainstorming, create comprehensive work manuals, break down big projects into smaller tasks, or publish company documents. Users can share whole lists or just a portion. It has a simple interface and navigation. A free plan is available as well as a premium plan that starts at $4.99 per month.


nTasknTask is a free online task and project management software for teams. The collaborative productivity tool allows users to plan, analyze, and manage tasks. It helps simplify project planning by letting users prioritize with important information such as available resources, workload capacity, budget, financial reports, and milestones. nTask provides customizable work views that include Kanban board view, list view, grid view, and calendar view. It also has an interactive Gantt chart, team chat, dedicated workspaces, timesheets, automatic timers, and meeting management tools. nTask has a free basic plan and premium plans that start at $3.99 per user per month, with additional discounts when paid annually.

Read also: nTask vs. Asana

Ready to try a Notion alternative?

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Notion promotes productivity in teams and companies by giving users the freedom to create the exact application for their needs and workflow. It unifies several tools into one tightly integrated solution that improves efficiency. Whether using Notion or exploring Notion alternatives, it’s essential to know your exact business needs to narrow down your selection and create a matching application that lets you accomplish the right tasks and goals.

Jose Maria Delos Santos

Jose is a subject matter expert and member of the writing team for and Bridge24. He has written hundreds of articles including project management software reviews, books reviews, training site reviews, and general articles related to the project management industry.

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