WorkFlowy Software Review: Overview – Features – Pricing

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workflowy logo 1Overview Presentation

WorkFlowy is a simple web-based organizational tool that enables users to create personal to-do lists, take notes, collaborate on team projects, write research papers, and many more. It is a text-based, zoomable bulleted list that is very flexible in allowing users to organize ideas in any way they want. It is a notebook for lists which can be separated or categorized as lists for goals, projects, to-dos, ideas, links and others. It is completely searchable, and by zooming on a particular list or word, users can drill down to focus on that item alone.

Features, Benefits, Product Strengths

  • Simple but Powerful InterfaceWorkFlowy web-based tool has a simple, minimalist interface that is easy for users to just write about anything and organize them into lists using bullets, and also bold and/or italicized texts. However, it is also powerful that it allows them to create nested lists that are easy to structure, and even drag items up or down the list. Users can select multiple items at once and perform bulk actions.
  • Searchable, Expandable and Collapsible – All items created in this organizational tool are completely searchable. Users can even use hashtags to label important items. By clicking on the bullets, a menu appears that allow users options to tag the item as complete, add a note to it, export, duplicate or delete. It is also very easy to navigate the lists simply by pointing the mouse on top of or before the bullet where a plus or minus sign appears to allow users to expand or collapse the list.
  • Shared Links, Archiving, Mobile Apps, and more – WorkFlowy allows users to share lists for collaboration through shared links. To help in organizing a growing list, users can archive and hide ‘completed’ items in one click, but still available to be visible in also one click. Native apps for both iOS and Android are available. It even has a daily email digest to remind users of what they have completed that day.

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WorkFlowy offers a freemium pricing model. It is free to use for up to 500 items a month. The Pro version is priced at $4.99 per month and includes for unlimited lists and items. Premium accounts also include daily backups of WorkFlowy data to the user’s Dropbox account, with password protected collaboration, themes, fonts, and premium support.

Social Network Presence

Target Market

WorkFlowy is for every person in need of a simple text-based but easy to use organizational tool that is very flexible to allow for creating any type of lists for task and project management or personal to-do items.

Supported Language


Some of their Clients

Some popular individuals who use WorkFlowy are Evan Williams (Twitter), Farhad Manjoo (NYT Columnist), Stewart Butterfield (Slack), Mike Cannon-Brookes (Atlassian), and NYT Author Nick Bilton.

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Evan Williams stated that the organizational tool fits the shape of his brain better than any other list- or note-taking app he has ever used.

Claire Burge described it as a handy multi-purpose productivity tool that allowed her to jot things down, make lists or flesh out an idea.

Why WorkFlowy

WorkFlowy is a great organizational tool because lists are very easy to write. But it goes beyond a simple listing tool with its intuitive interface that allows for easy manipulation, ordering, structuring, labeling and searching. It is simply very effective without being overwhelming.

Company Info

WorkFlowy is a service offered by WorkFlowy, Inc., a privately held computer software and web-based service company based in San Francisco, CA, USA. It was founded in 2010 by Jesse Patel and Michael Turitzin. It started in 2008 when Jesse decided to make an application that would help him get organized. Many of the programs he has tried before were not flexible enough to allow him to define things how he wanted. In 2010, Jesse and Michael decided to collaborate when they got into Y Combinator and presented WorkFlowy. When they launched in November 2010, over 20,000 people signed up after a few days. Michael helped make the interface for adding and editing bullets, making editing as seamless as possible.

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Jose Maria Delos Santos

Jose Maria Delos Santos

Jose is a subject matter expert and member of the writing team for He has written hundreds of articles including project management software reviews, books reviews, training site reviews, and general articles related to the project management industry.

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