WorkFlowy Software Review for 2021

workflowy logo 1WorkFlowy Overview

WorkFlowy is a web-based organizational tool that enables users to create lists: personal to-dos, notes, team projects, research papers, and many more. It is a text-based, zoomable document that is flexible enough for organizing ideas in one’s own way. It is an unassuming list-making application, showing the user a single bullet when opened for the first time. However, it provides users no restrictions in how they want to organize their ideas and lists. It will take notes as long as users are typing.

Features, Benefits, Product Strengths

  • Simple but Powerful InterfaceWorkFlowy web-based tool has a simple, minimalist interface that is easy for users to just write about anything and organize into lists using bullets. Font size cannot be changed, but they can choose from a set of font styles, which are globally applied. Users can make a text bold, italic, or underlined. They can create nested lists that are easy to structure, and even drag items up or down the list. Users can select multiple items at once and perform bulk actions.
  • Searchable, Expandable and Collapsible – All items created in this organizational tool are completely searchable. Users can even use hashtags to label important items. By clicking on the bullets, a menu appears that allow users options to tag the item as complete, add a note to it, export, duplicate or delete. It is also very easy to navigate the lists simply by pointing the mouse on top of or before the bullet where a plus or minus sign appears to allow users to expand or collapse the list.
  • Shared Links, Archiving, Mobile Apps, and more – WorkFlowy allows users to share lists for collaboration through shared links. To help in organizing a growing list, users can archive and hide ‘completed’ items in one click, but still make it visible in also one click. A new iOS app, as well as the Android counterpart, was developed in 2018. Desktop apps for Mac, Windows, and Linux are now available. It also has a daily email digest to remind users of what they have completed that day. Color formatting is not available, but a third-party solution has created a Chrome extension called painter. It provides 17 colors to a list, and can be applied in marker mode as well. A multi-tagger bookmarklet is also available from third party.

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WorkFlowy Pricing

WorkFlowy offer a freemium pricing model. It is free to use for up to 100 items a month. Successful referrals will add another 250 items to the free account. The Pro version is priced at $50 per year and includes for unlimited lists and items. Premium accounts also include daily backups of WorkFlowy data to the user’s Dropbox account, with password protected collaboration, themes, fonts, and premium support.

Social Network Presence

Target Market

WorkFlowy is for every person in need of a simple text-based but easy to use organizational tool. People who create lists for task and project management or personal to-do items will find it very useful.

Supported Language


Some of their Clients

Some popular individuals who use WorkFlowy are Evan Williams (Twitter), Farhad Manjoo (NYT Columnist), Stewart Butterfield (Slack), Mike Cannon-Brookes (Atlassian), and NYT Author Nick Bilton.

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Jill Duffy described WorkFlowy as a quick and responsive web app. The possibilities for how to use it seems infinite, even though she thinks it still lacks key features. The excellent design makes it appealing to use and keep using. It is quick and responsive, yet simple and elegant, but needs more features and a lower price to be competitive.

Viswanath Subramani described the list-making app as simple and elegant as a blank piece of paper. It is able to organize and streamline the flow of ideas properly any time the user wants to. The #Tag functionality works like a charm, and it does not come with a steep learning curve. However, he suggests to have an option to resize the document window, to avoid scrolling down in huge lists.

Why WorkFlowy

WorkFlowy is a great organizational tool because lists are very easy to write. But it goes beyond a simple listing tool with its intuitive interface that allows for easy manipulation, ordering, structuring, labeling and searching. It is simply very effective without being overwhelming. Development on teams and collaboration improvements, as well as dates and reminders are ongoing.

Company Info

WorkFlowy is a service offered by WorkFlowy, Inc., a privately held computer software and web-based service company based in San Francisco, CA, USA. It was founded in 2010 by Jesse Patel and Michael Turitzin. It started in 2008 when Jesse decided to make an application that would help him get organized. In 2010, Jesse and Michael decided to collaborate when they got into Y Combinator and presented WorkFlowy. When they launched in November 2010, over 20,000 people signed up after a few days. Today, it has over 2 million registered users, with 15,000 paying Pro subscription users.

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Jose Maria Delos Santos

Jose is a subject matter expert and member of the writing team for and Bridge24. He has written hundreds of articles including project management software reviews, books reviews, training site reviews, and general articles related to the project management industry.