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Trello Software for 2023

Trello software review

Trello is easy-to-use, highly visual software with Kanban boards and cards for organizing to-do lists. It has quickly became a popular productivity and project management software solution for all types of users. In this Trello review, we’ll go over the software’s features and strengths, so you can decide whether this tool is a good fit for your organization.

Table of Contents

What Is Trello?

Trello is a collaboration workspace tool for users to manage all kinds of work happening across teams, businesses, and locations. Users create Trello cards to represent tasks, and these are organized on a Trello board with a drag-and-drop interface. This Kanban board-style view remains core to the project management software’s free version and Standard plan, but Trello provides additional views and features for Premium and Enterprise subscribers.

Trello : Features and Strengths

Multiple Views

Trello provides an easy-to-use, cloud-based digital workspace tool that supports task visibility. With the Standard plan and free version, an interactive Kanban Board view lets you organize cards, adding or adjusting start and end dates quickly, or grouping cards in lanes. The tool’s users can organize cards by list, label, or member to display workload or task dependencies. In higher-tier paid plans, Trello features additional views to give teams more perspectives on their project across different phases. For instance, the Timeline view lets Trello users see how all the moving parts of a project fit together over time.

For projects that span across boards, teams can use the Table view to provide a convenient, spreadsheet-style list that they can sort and filter. The Dashboard view shows team progress and gives insights into how teams perform. The Calendar view shows a monthly perspective of project management and provides an easy way to change start and due dates with drag and drop. Finally, the Map view organizes locations on cards and visualizes that information on a map with one click.

Smart, Connected Cards

Trello cards represent work or tasks within the tool that users can sort, label, and move across different project management stages. Each card can be clicked on to display task descriptions, comments, and an activity feed. Users can perform different functions such as adding members, checklists, due dates, and file attachments. You can also link cards by pasting a PMCOM as a card title. Cards can also display previews from other apps such as Google Drive, YouTube, Instagram, Dropbox, Stripe, and Salesforce, among others.

AI and Integration

Trello syncs all information across devices, whether via desktop, tablet, or mobile apps. The AI chatbot Butler provides built-in workflow automation for simple projects and repetitive tasks, helping teams save time and effort as they assign tasks. Power-Ups provide third-party app integration to tools that teams are already using.

Email integration allows users to create task cards and add comments from their inbox. Users can also use @mentions and emojis to liven up discussions. A free, public developer API is also available with the software. Enterprise plans offer more advanced features and integration controls to the tool.

Trello Pricing

Trello offers four pricing tiers, depending on the individual’s or company’s needs.

  • Trello Free: The free version is free forever, but limited to 10 team boards. Includes unlimited Power-Ups, 250 workspace command runs per month, file attachments of up to 10 MB per file, data exports in JSON format, and workspace customizations.
  • Trello Standard: Plan is $60 per user per year. Includes unlimited boards, unlimited Power-Ups, 1000 workspace command runs per month, file attachments of up to 250 MB per file, data exports in JSON format, workspace customizations, advanced checklists, saved searches, and custom fields.
  • Trello Premium: Plan is $119.99 per user per year. Includes all the features of Standard, as well as unlimited workspace command runs per month, data exports in JSON and CSV formats, admin and security features, additional views (Table, Timeline, Dashboard, Calendar, and Map), workspace board templates, and priority support.
  • Trello Enterprise: Contact the sales team for rates, but pricing varies with the number of licenses. Includes all the features of Standard and Premium, additional admin controls over Power-Ups and attachments, organization-wide permissions and visible boards, and public board management.

Who Uses Trello?

Trello is ideal for individuals, teams, and businesses of all sizes looking for a highly visual and intuitive task management and project management solution. Clients include Adobe, Kickstarter, National Geographic, Google, and Fender.

Trello Supported Languages

Trello software supports English, Portuguese, French, Spanish, German, Finnish, Norwegian, Swedish, Russian, Polish, Hungarian, Ukrainian, Czech, Dutch, Italian, Turkish, Thai, Japanese, Traditional Chinese, Simplified Chinese, and Vietnamese.

Case Studies

Nathan Sichilongo described Trello as an easy-to-use to-do list and project management software. The intuitive design makes it easy to get started. The cards and lists allow him to go in-depth with project planning, and the features enable him to manage multiple projects in different ways.

Katie Doryland stated that Trello is the perfect project management tool. She loves how easy it is to use the software. Trello helps her company’s different teams and graphic designers keep track of the progress of different tasks and projects.

Why Choose Trello?

Trello is a highly visual and simple-to-use general task manager and project management tool. It is intuitive, requires minimal training, and comes with automation features that can boost the productivity of any team, remote or otherwise. The platform encourages team collaboration and is ready for integration with Power-Ups. It also has mobile apps that provide work flexibility.

That said, Trello’s simplicity means it’s ill-suited to technical or complex projects. It’s a good fit for individuals and teams looking for task management, but lacks the bells and whistles of more robust solutions. Multiple views are only available in higher pricing tiers, with prices comparable to more extensive project management software. Still, Trello remains particularly popular with small teams for its user-friendly, clever design and free version.

Company Info

Trello began as a privately held software company based in New York. Originally an internal project management tool, Trello launched in 2011 with a web and iOS app. After a year, it had reached 500,000 members. In 2014, it spun off as Trello, Inc. and received over $10 million in investment capital with more than 4 million members. In 2017, Atlassian acquired Trello. Its purpose is to provide a visual collaboration tool that helps individuals and teams organize work in a fun, flexible way.

Featured Project Management Software

Read more about these featured software vendors.

1 Wrike

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Wrike is the most powerful work management platform on the market, enabling teams to plan projects and collaborate in real time. Our award-winning software is trusted by 20,000+ companies across the globe, including Sony, Estée Lauder, and Siemens.

Wrike’s customizable features include Gantt charts, request forms, dashboards, cross-tagging, time tracking, and proofing. Integrate with 400+ apps from the likes of Microsoft, Google, and Salesforce. Automate repetitive tasks and achieve 50% faster planning. Work from anywhere with 100% access to your files via our mobile and desktop apps.

Whether you’re a small startup or an established brand, Wrike has the solution for you. Paid plans start at $9.80/user/month. Join our community of 2.3 million — start your free two-week trial today.

Learn more about Wrike

2 monday.com

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monday.com Work OS is an award-winning no-code work management platform that helps teams manage projects and workflows more efficiently.

Used by 152,000+ customers worldwide, this fully customizable software lets you plan, manage, and track every project in one place. monday.com offers time-saving and easy-to-use features such as automations, time tracking, document sharing, and real-time collaboration. Multiple board views such as Gantt and Kanban help you structure and navigate tasks and projects the way you prefer, and dashboards give a high-level overview of your progress.

In addition, integrations with apps such as Outlook, Microsoft Teams, Gmail, and Excel, allow you to easily continue working with your favorite tools from within the platform. monday.com also offers dedicated solutions, such as monday dev and monday sales CRM, designed to answer the needs of specific industries.

Learn more about monday.com

3 Smartsheet

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Smartsheet is a leading work execution platform that has real-time work management features, collaboration and automation tools. Users are presented with a familiar and easy-to-use spreadsheet-like interface. However, it has enterprise-grade capabilities that even Fortune 500 companies like Cisco, Bayer, HP, and PayPal are confident to adopt in their business. Strong project management features enable teams to utilize different views of real-time data, and switch easily from Gantt, card, grid and calendar views. Smartsheet has automatic update requests, and can be used for waterfall and agile projects, product launch, sprint planning, and more. The resource management feature provides users the visibility who is busy, and who is not, in real-time. They can also attach files, share sheets, get notified, view the activity log, export, email, and print.

Learn more about Smartsheet

4 Productive

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Start and deliver each billable and non-billable service by centralizing communication. Collaborate with teammates on tasks in real-time, streamline best practices, and let clients in on progress.

Stop spreading work across platforms. Subscribe to tasks to track progress, assign date ranges and deadlines, and check granular steps off with TODOs.

Learn more about Productive

5 Zoho Projects

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Zoho Projects is an online project management application that helps its users to plan projects, collaborate with employees and clients, keep track of time, manage documents, and generate charts and reports. Users work on a central platform where they can keep track of progress, discuss ideas, communicate easily and stay updated. It is cloud-based and highly accessible, where user data is kept safe with stringent security systems. The software is also scalable depending on the number of projects, with the option to add more features. Zoho Projects is a cloud-based project management tool that helps you plan your work, track it efficiently, and collaborate with your team wherever they are.

Learn more about Zoho Projects

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Jose Maria Delos Santos Avatar