Home » Flow Software: Overview – Features – Pricing

Flow Software: Overview – Features – Pricing

flow logoOverview Presentation

Flow is an online task management application for teams. It is a beautifully designed productivity tool that allows users to create tasks easily, collaborate, stay updated and keep track of what needs to get done in real time. There are many choices in the market, but most of them are either basic task managers for taking care of personal to-do lists or full-blown project management systems better suited for mega projects. Many groups and teams that fall in between now have an alternative that is easy to learn, simple to use, but looks good and built to perform whenever needed.

Features, Benefits, Strengths

  • Manage your Work – Flow online task management application allows users to create tasks easily, include detailed subtasks, add attachments, repeat tasks and keep a history. They can organize work up to five levels deep with workspaces, groups, lists, tasks, and subtasks and see the tasks in different views such as work by assigned, flagged, subscribed or delegated. Efforts can be viewed either in flat lists or in calendar layout. Users can also work from the email inbox and send, delegate, detail or attach files to tasks. Activity notification is sent to email with customizable settings.
  • Work with your Team – Managers and team leads can view everyone involved in a workspace and all their tasks. It is simple to assign, reassign or auto-reassign tasks to people, and tasks can easily be filtered by person. Users can stay updated with all the activity via the dashboard, with instant notifications to all involved when updates occur to subscribed tasks. They can also edit and comment on tasks with its inline editing feature, so there is no need to leave the dashboard. @Mentions alert particular people, and private lists limit the people who can view them.
  • Depend on your App – Flow syncs tasks and lists so changes are viewed instantly by everybody. Soft delete allows users to recover tasks and lists if needed. Drag-and-drop feature makes it easy to reschedule tasks in calendar view. It has native apps for iPhone, iPad, Android, and Mac, with responsive design to naturally adjust to any browser window size, and is compliant with retina displays. It is built for speed and fluidity, with automatic backups, high data security, and live human support that will respond in a few hours.

Take me to their Website


Flow online task management offers several plans to fit different team requirements. Prices correspond to billing charged annually. The Basic plan includes for 2 people, 1 workspace, and 1 GB storage at an equivalent $19 per month when billed annually. The Studio plan at $29 includes for 5 people, 2 workspaces, and 5 GB storage. It also has the Team plan for up to 10 people, the Business plan for up to 25 people, and the Corporate plan for up to 50 people. An Enterprise plan for bigger requirements is also available at custom pricing. The application can be tried for free for 30 days.

flow-pricing, Basic, Studio, Team, Business, Corporate

Social Network Presence

Target Market

Flow is ideal for startups, SMBs, and anyone who runs a growing business or team. It is valuable for business owners, project managers, team leaders, team members, and contractors.

Supported Languages

The task management application interface is available in English.

Some of their Clients

Clients include Adobe, Master Lock, TED, Etsy, Coursera, Burton Snowboards, and the Salvation Army.

Take me to their Website


Tim League of Alamo Drafthouse described Flow as the perfect task management solution that is intuitive, easy to learn, and has task delegation and monitoring features to help users be updated regarding the work of other team members.

Why Flow

Other task management applications out there are either too lean or way to complex. Flow is a well-designed, smart task management solution that helps users manage an entire team’s to-do lists and projects, as well as work from temporary collaborators. It can benefit teams and organizations by having fewer but more productive meetings, allowing them to see everything happen in real time, and organizing and completing big tasks with minimal effort.

Company Info

Flow is created by MetaLab, a privately held digital design and development company that is based in Victoria, BC, Canada. It was founded in 2006 by Andrew Wilkinson who is the CEO of the company. It has designed and developed apps, products, themes and services for many companies and sites. In 2011, MetaLab launched Flow as an alternative to other task management applications that are either too complex or too simple. They built it originally for themselves because they got frustrated of having to use several different applications to manage their workflow. It was a huge success as a year later, Andrew announced that Flow is bringing in $500,000 in recurring revenue and still growing. MetaLab’s other products include business management app Ballpark, team reporting Peak, and themes developer Pixel Union.


Take me to their Website

Explore Additional Project Management Resources

Learn more about project management by exploring the following project management software reviews & project management software comparisons including Monday.com vs Jira, Monday.com software review, Aha! Software or Agile vs Waterfall.

Featured Partners: Project Management Software

1 Wrike

Visit website

Tackle complex projects with Wrike’s award-winning project management software. Break projects into simple steps, assign tasks to team members, and visualize progress with Gantt charts, Kanban boards, and calendars. Manage resource allocation and forecasting with software that’s easy to launch. Automation and AI features strip away time-consuming admin tasks so you can do the best work of your life. Streamline your practices, align your team, and ensure you hit deadlines and stay on budget.

Learn more about Wrike

2 monday.com

Visit website

monday.com Work OS is the project management software that helps you and your team plan, execute, and track projects and workflows in one collaborative space. Manage everything from simple to complex projects more efficiently with the help of visual boards, 200+ ready-made templates, clever no-code automations, and easy integrations. In addition, custom dashboards simplify reporting, so you can evaluate your progress and make data-driven decisions.

Learn more about monday.com

3 Smartsheet

Visit website

Smartsheet is an online work execution platform empowering organizations of all sizes to plan, manage, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management.

Learn more about Smartsheet

Share Article


Jose Maria Delos Santos Avatar