Compare Airtable vs. monday.com

Airtable vs. monday.com

Some of the software solutions available to project teams are not flexible enough, and not all teams are tech-savvy enough to use those tools. When project requirements change or new projects come along, and teams need to adjust their workflows, they can feel stuck with rigid software. In this Airtable vs. monday.com article, we compare two flexible project management solutions with no-code/low-code capabilities.

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Workflow Software for a Digital-First Workforce

Teams with smooth and efficient workflows have a higher chance of delivering projects on time, within budget and scope. Workflows help employees and companies improve their efficiency, productivity, and profitability. With dynamic business landscapes and demanding customer needs, workflows need to more flexible and also accessible to employees of all tech-skill levels. A company’s choice of technology can help bring these barriers down.

A single technology platform that allows users to build the right workflows and applications for all their teams gives several benefits. It saves on subscription and license costs, unifies data across users and functions with enhanced intelligence, and streamlines administration and security. PM software that offers no-code/low-code capabilities empowers users to overcome workflow challenges such as reconciling multiple data sources, while also promoting transparency and accountability.

Read also: How to Create a Culture of Accountability in Your Remote Team

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Airtable Approach

Airtable is an online platform that allows users to create the apps that fit their needs. It provides the capabilities of relational databases with an easy-to-use interface that teams of all skill levels can use. Users can start from scratch to build the application for their workflow, adding rows with text, fields for attachments, dropdown options, and checklists. Alternatively, they can choose ready-to-use templates from dozens of categories like project management, content production, and remote work, among others.

Airtable provides multiple views and configurations so users can freely choose how to see their work. They can also share tables with other teams to sync data. Teams can extend their custom solution with pre-built apps from its marketplace. More tech-savvy users can build apps using JavaScript and React, connect workflows through integrations, and access content via API.

Airtable screenshot

Multiple Views

Airtable views give teams the flexibility to view data in different perspectives, allowing them to adjust their view as data changes. The Gantt view gives project teams the ability to keep their processes, track progress, and simplify reporting. The Kanban view provides an overview of the workflow with real-time updates using drag-and-drop. The Calendar view easily associates data with key dates, while the Grid view lets users group, sort, and manipulate data with a familiar and flexible UI. It also has a Gallery view that’s ideal for displaying images, and a Form view that’s handy for collecting data.

Workflow Automation

Teams who build their own applications can improve their workflows with Airtable automation. It offers flexibility on how much users want to automate their workflows, from a simple notification to multiple automated steps using triggers. Users can also apply automation via integrations, so Airtable can enable apps to create actions in Google Workspace, Slack, and Twitter. Low-code features using JavaScript can further expand the functionality of the automation in apps.

Read also: Top 10 Airtable Integrations to Improve Your Workflow

Reporting

This online platform provides flexible reporting for all types of users. Out-of-the-box apps can create dashboards with charts, graphs, and top-line metrics. Its flexible no-code interface allows easy grouping and sorting of data to show progress for a variety of use cases, such as tracking marketing campaigns, sales deals, and business operations. For teams who know how to code, Airtable provides the tools to help them develop their own reporting system using scripting, app SDK, and APIs.

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monday.com Approach

monday.com is a flexible online project management platform that allows different teams manage all their workflows from a single place. Users can easily build custom workflows to plan their projects, track sales, monitor campaigns, manage clients, and track software bugs — all while communicating in real time. The centralized platform with a drag-and-drop interface helps teams manage data, organize files, share dashboards, automate workflows, and integrate with other apps and services.

Customizable templates for different businesses, industries, and teams give users a head start. Users can choose from project management, marketing, sales & CRM, and software development, among others. monday.com also has a marketplace to expand users’ custom apps and find readily available solutions. It has its own development framework that allows users to build their own apps independent of the technologies a company is using.

monday.com screenshot

Multiple Views

monday.com provides users multiple views to visualize work the way they want. It has eight different data visualizations, including table, Kanban, calendar, timeline, Gantt, map, form, and workload views. Its Gantt view enables project teams to easily visualize project milestones and dependencies, see if any tasks overlap, and switch up dates to adjust for schedule changes. The Kanban view is easy to set up, customizable, and scalable. Calendar and workload views allow teams to see the distribution of work and due dates with images they can export and share with the rest of the team.

Workflow Automation

Users can choose from millions of monday.com automations to streamline routine tasks in their workflow. They can automate different actions such as sending notifications, creating items in boards, assigning task owners, or updating a status. The software can automate sending of emails when due dates arrive, or update PMs when teammates complete tasks. It can also take care of recurring tasks, move items, and set dependencies. It only takes seconds to set up with its no-code builder, helping users eliminate human error.

Read also: Top 10 monday.com Integrations to Improve Your Workflow

Dashboards

monday.com dashboards provide users the data they need to make the right decisions. They can build and customize their dashboards without coding to bring all data across their boards and apps in one place. They can quickly add counters, graphs, charts, and color-coded indicators to get all the needed information at a glance. Users can move from a bird’s eye view down to the details in a click. They can also run reports, track progress, monitor timelines, and check budgets. Data across boards sync to dashboards to give up-to-date information and help decision-makers improve productivity and balance workload.

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Ready to Decide on Airtable vs. monday.com?

Airtable and monday.com share many similar features like customizable workflows, interactive dashboards, developer tools, and mobile apps for iOS and Android devices. A free plan on both software platforms allows teams to easily try Airtable or monday.com to test for suitability and compatibility.

Airtable is preferred by teams in NGOs, software companies, and educational institutions for its available templates, process tracking, and digital asset management. Paid plans start at $10 per seat per month billed annually, which is affordable for businesses of all sizes.

monday.com is ideal for small, midsize, and enterprise business in need of a flexible platform, customizable workflows, and collaborative project management. Teams in marketing and sales, software development, IT, and financial services choose this software for its project management and monitoring, task management, ease of setup and use, and quality of support. monday.com pricing starts at $8 per seat per month billed annually for 3 users, with an available 14-day free trial.

Jose Maria Delos Santos

Jose is a subject matter expert and member of the writing team for Project-Management.com and Bridge24. He has written hundreds of articles including project management software reviews, books reviews, training site reviews, and general articles related to the project management industry.

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