Top 5 Online Database Software

According to an IDC report, almost half of IT spending by businesses this 2018 was for cloud-related expenses. Indeed, more companies are adopting cloud technologies and setting up an online database due to the many advantages it brings. Among the top reasons for using an online database is savings. Compared to buying your own storage, servers, and network equipment, building your data center, powering and maintaining it all 24/7, companies are saving a great amount of capital and operational expenses just by using an online database. And then there is software. Online database software is already bundled with the storage, without having to worry about updates.

The Top 5

Aside from accessibility, which is the primary factor that organizations are turning to online database, the many features that online database software offer are providing users more tailor-fit yet scalable business applications that they can build themselves. In this top 5 list, we looked at online database software that are easy to use, with less coding needed, the better. We also compared the intuitiveness of their builders, the availability of templates or setup wizards, degree of customization, linking, searches, and filters, library of views, charts, graphs, pivot tables, available integrations, customer feedback regarding security, customer support, and more.

1. Zoho Creator (* Editor’s Choice *)

Zoho Creator Logo

Zoho Creator is a business app maker also with an online database at its center. It is an affordable alternative to pricey business apps, with its Basic plan priced at only $10 per user per month billed annually. It already includes for 25,000 records, 3 apps, and 24×5 live support. The higher plans are Premium and Ultimate, with the latter offering unlimited apps and records. Users can download and publish rebranded apps on iOS and Android devices. Zoho Creator has an extensive library to choose from, including the ability to collect 31 types of information, like bar codes, location coordinates, and files. Users can present their data in calendar, timeline and kanban views. They can also perform calculations, schedule routine tasks, and other custom actions. Collaboration is built-in, so app owners can add users with permission to access, edit, or modify components. It can import data from Excel, convert a Google Sheet into an app, or migrate an MS Access database.

Learn more about Zoho Creator

2. Caspio

Caspio Logo

Caspio is a cloud platform that allows users to build custom applications in minutes with minimum coding. Its visual app builder uses point-and-click technology that will guide the users step-by-step. As an online database software, any web application can be published in any site in just a few clicks. It has flexibile plans for scaling the applications as more data or records are needed. It has many video tutorials that explains well how to use their software in creating different types of applications. Aside from intuitive visual application builder, Caspio also has tools to convert spreadsheets and databases into interactive web based reports. The online forms can capture important data that can instrumental to a company’s business process or workflow. Other features include a secure database, user management, revision history and rollback, user access logs, scheduled import and export, and many more. A free plan is available, as well as several standard and premium plans.

Learn more about Caspio

3. Knack

Knack is an online database software designed to make it easy to build applications that manage and share data. It was built to help the founders, then running a web design agency, to minimize creating custom jobs from scratch. At the core of the software is an easy-to-use yet powerful relational database. The software includes many tools to easily build a custom application, whether from scratch, or from modifying available templates. Users can choose from how they want to view and update their records, and can include tabs, links, menus and popups, just like using a web page. The applications can be embedded in the website, and is optimized for mobile devices with any size of screen. They can create custom dashboards, and authorize different reports for different users. Knack can be connect with other apps through Zapier, or extend its function through its API. It is free to try for 14 days, and premium plans start at $39 per month.

Learn more about Knack

4. TrackVia

TrackVia is a computer software company that offers a cloud platform where users can rapidly build their web and mobile applications. It is a low-code platform that specializes in streamlining and mobilizing critical operational processes and field workflows. It offers an alternative between having to work with manually updated spreadsheets and costly, complex, off-the-shelf software. With an online database software, users can create custom workflows for any operational process. It has notifications and alert features that are automatically triggered when the next step in the workflow or processes should begin. It can integrate with existing corporate systems with a built-in connector service or API. Using a custom application built from TrackVia allows a company to collect their data better, whether in the office or out in the field. Visual tools like charts and graphs provide workflow data in real-time, so users can make smarter decisions. Pricing is based on the number of applications and users needed.

Learn more about TrackVia

5. Podio

Podio is a customizable work management solution. Among the top workflows and processes people are using the online database software are for project management, CRM, and social intranet. Users can consolidate their content, conversations, and processes into a centralized work hub, so everyone can focus and be clear on what work needs to get done. They can also migrate data from other tools to bring all business processes together. It has user administration that is easy to use, allows for external user collaboration for free, and customizable structure to tailor-fit processes. For accessibility, it reports of 99.99 percent uptime last year. As part of Citrix, it adheres to rigorous security standards. It integrates with Google Apps, Evernote, MS Exchange, Zendesk, ShareFile, Campaign Monitor, GoToMeeting, Freshbooks, and more. Podio offers a free plan for 5 users, a Basic plan at $9 per user/month, a more advanced Plus at $14 per user/month, and a Premium plan at $24 per user/month with a full suite of advanced features.

Learn more about Podio


Online database software is a viable business option, as trends show that cloud services and solutions continue to rise. It provides companies a modern and better alternative to legacy and limited tools, but also less expensive than heavy and complex off-the-shelf software. Builder applications of online database software continue to improve and advance, allowing users to create custom applications easily, and deploy them rapidly, with the flexibility to scale up or down. Other advantages it provides are automatic software updates, 24/7 support, and even some degree of built-in disaster preparedness.

Jose Maria Delos Santos

Jose Maria Delos Santos

Jose is a subject matter expert and member of the writing team for and Bridge24. He has written hundreds of articles including project management software reviews, books reviews, training site reviews, and general articles related to the project management industry.

1 Response

  1. Avatar Hitendra Rathore says:

    Database software are really essential to manage backend structure of any application. thanks for sharing the list.

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