Best Project Management Solutions for Remote Teams in 2023

Organizations and businesses resort to project management so that they can deliver the exact scope of their requirements on time, within budget, and with the right quality. Project management applies all the needed knowledge, skills, tools, and techniques to activities that result in a successful project delivery. How successful or unsuccessful these activities are performed depend heavily on the project teams.

The Top 3 Project Management Solutions for Remote Teams


Visit website Work OS is an award-winning no-code work management platform that helps teams manage projects and workflows more efficiently.

Used by 152,000+ customers worldwide, this fully customizable software lets you plan, manage, and track every project in one place. offers time-saving and easy-to-use features such as automations, time tracking, document sharing, and real-time collaboration. Multiple board views such as Gantt and Kanban help you structure and navigate tasks and projects the way you prefer, and dashboards give a high-level overview of your progress.

In addition, integrations with apps such as Outlook, Microsoft Teams, Gmail, and Excel, allow you to easily continue working with your favorite tools from within the platform. also offers dedicated solutions, such as monday dev and monday sales CRM, designed to answer the needs of specific industries.

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2 Wrike

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Wrike is the most powerful work management platform on the market, enabling teams to plan projects and collaborate in real time. Our award-winning software is trusted by 20,000+ companies across the globe, including Sony, Estée Lauder, and Siemens.

Wrike’s customizable features include Gantt charts, request forms, dashboards, cross-tagging, time tracking, and proofing. Integrate with 400+ apps from the likes of Microsoft, Google, and Salesforce. Automate repetitive tasks and achieve 50% faster planning. Work from anywhere with 100% access to your files via our mobile and desktop apps.

Whether you’re a small startup or an established brand, Wrike has the solution for you. Paid plans start at $9.80/user/month. Join our community of 2.3 million — start your free two-week trial today.

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3 Smartsheet

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Smartsheet is a leading work execution platform that has real-time work management features, collaboration and automation tools. Users are presented with a familiar and easy-to-use spreadsheet-like interface. However, it has enterprise-grade capabilities that even Fortune 500 companies like Cisco, Bayer, HP, and PayPal are confident to adopt in their business. Strong project management features enable teams to utilize different views of real-time data, and switch easily from Gantt, card, grid and calendar views. Smartsheet has automatic update requests, and can be used for waterfall and agile projects, product launch, sprint planning, and more. The resource management feature provides users the visibility who is busy, and who is not, in real-time. They can also attach files, share sheets, get notified, view the activity log, export, email, and print.

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Project Management for In-house Teams vs. Project Management for Remote Teams

A project team is more than a group of individuals as much as a project is more than a list of tasks. A project team is a group of interdependent members—with the right set of skills—cooperating and collaborating to achieve a specific and measurable goal. In the process of working towards the same goal, they also help one another grow and become more effective as a team. However, changes in global economy, business landscape, and technology have produced different configurations of a project team, including both in-house and remote teams.

In-house project team

An in-house or co-located team is the traditional setup of a project team. It is a team all located in a single site or in the same physical location. Everyone is within a few steps of each other, more often within the same project team room. Project management for in-house teams allows managers to build their project plan quickly as they can meet each team member as needed. They can track and monitor the progress of tasks anytime. Team members can also communicate and collaborate easily by walking to a team member’s desk to clarify tasks.

Although planning, tracking, and collaborating on the project with the team are easier, resourcing can prove challenging. A co-located project team consists of individual members who physically go to the site to work. That limits the selection of team members having the right skills. Those who are qualified but do not reside locally must relocate. Organizations adopting agile methodology often encourage a greater degree of co-location, preferring their teams to be all in-house.

Recommended PM products for in-house teams

  • Smartsheet is an enterprise project management tool. The software provides an easy to use spreadsheet interface for planning and several different views like Gantt charts, progress dashboards, and task-based team portals that help teams track projects efficiently. The Smartsheet platform also includes automation tools and integrations to improve team workflows.
  • Asana is a work, project, and task management software for teams. It especially helps project teams get organized, stay on track, and hit deadlines. In-house teams who usually have no problem communicating with each other can focus more on their goals, projects, and tasks. Many in-house marketing and creative teams prefer its solution for streamlining creative production.
  • Jira Software is an issue and project tracking solution used by many agile teams. In particular, development teams use it to plan, track, and release software. Teams that use paired extreme programming or those that hold daily Scrum meetings find the software improve their visibility, automation, and integration with other tools.

Remote project teams

A remote project team can have many different setups. In complete contrast to an in-house team, a remote project team can be individual team members working separately from home or separate offices around the world. Aside from distance, each one can also be working on a different time zone. Or teams might work together but still meet remotely from the main office site. Project management for remote teams requires managers to rely on communication tools to complete their project plan. Tracking progress, monitoring tasks, and collaboration are accomplished with the help of cloud-based project management software and other business apps.

Although project management may seem more difficult with remote, virtual, or distributed teams, this team alignment commonly found in global companies. As an upside, organizations are not restricted by geography to hire the best team members with the right skills. Also, work can be continuous: as one office ends its day, another one starts to pick up where the previous left it. Managing remote project teams, however, face the challenge of team member availability, since they are significantly distant. Onboarding new members is also more difficult remotely. So companies have to invest in additional infrastructure, collaboration tools, security, training, and clear communication of policies.

Best PM products for remote teams

  • Wrike is an online project management software with strong collaboration features especially valuable to remote project teams. It is a platform that enables teams to deliver projects with speed and efficiency regardless of distance and team setup. The software is also customizable so remote teams can be more flexible in their workflow.
  • is a task management tool used by project managers, sales and marketing teams, and many other business users. The main perk of is its flexibility. Use the app to track project tasks, view the overall progress, progress by team member, collaborate in a centralized location. The tool adapts to several project management methodologies including scrum, Kanban, lean, and waterfall.
  • GanttPRO is an online Gantt chart software for project planning. Managing project plans with a remote team is more challenging, so getting help from a software built for project planning makes it easier. Automatic scheduling and progress tracking in one central application removes the complexity of using multiple solutions. It also has resource planning and management, commenting, and document sharing to manage availability and to support collaboration.

Project management for all teams

Every business is unique, and so are its business requirements. Some companies need to have their teams in-house to be more effective, while others have increased their productivity with remote teams. Project management is applicable whether you have an in-house team or a remote team. It is more important to know your specific requirements so you can choose the right PM tools and methods that is effective for your team.

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