ProWorkflow Software Review: Overview – Features – Pricing

Overview Presentation

ProWorkflow is a web-based project management software that enables users to manage tasks and projects, track time, organize contacts, and generate reports for their business. It is a productivity application that provides a comprehensive set of features, yet still easy to use for all members of the team. Aside from the great tools and functionality from the software, customers also enjoy free quality support through consultations and trainings that help get their businesses up and running.

Features, Benefits, Product Strengths

  • Task and Project Management ‚Äì ProWorkflow has a powerful and user-friendly bulk task editor for creating and delegating tasks quickly. Tasks can include start and due dates, time allocations, assigned staff, statuses, files, and more. Users can organize them by projects, dates, and other order, or review upcoming work. The Project dashboard provides visibility and can include details. Drag and drop functionality and simple scheduling allow for easy project setup and editing. Other features include project templates, dashboards, and interactive Gantt style timeline, among others.
  • Timesheet and Resource Management ‚Äì This online project management software has a timesheet that uses drag and drop technology that is easy to use, fast and clear. It has a timer for automated time tracking, direct bulk time entry, configurable working hours, and widgets and add-ons for time tracking using other means or devices. Resource management features enable project managers and other stakeholders to keep track of resources and deadlines. Live alerts provide information about activities on projects and tasks. Also, overdue items are visibly highlighted, with the ability to generate staff workload and performance reports. Custom reporting also allow users to use filters on data to create their own reports. These can be exported to various formats.
  • Collaboration, Workflow, Add-ons, Integrations, Mobile and more ‚Äì ProWorkflow is collaboration ready with its built-in messaging tool. It integrates with email, is organized in discussion threads, has notification alerts, can be public or private, and allows for file attachments. Teams can create their workflow using a range of tools such as dashboards, timeline and reports. An Adobe Air time tracker widget is available on Mac and Windows desktops. A desktop widget allows users to add and review messages, and upload or download files, aside from tracking time. The App Store offers a lot more applications. The PM software integrates with many popular web applications, such as Xero, Quickbooks, MYOB AccountRight, Freshbooks, Box, Dropbox, Google Drive, OneDrive, Kashflow and Zapier. The Mobile app works with any smartphone or tablet. It also has an API, optional Invoices and Quotes Manager, and free webinars, video tutorials, phone and email support.


ProWorkflow offers 3 premium pricing plans on a per user basis for easy scaling. The number of tasks, clients and contractors for all plans are unlimited. The Solo plan, which is best for freelancers, is priced at $10 per user per month. It includes for 10 active projects and 5GB of file storage. This is for simple project/task management for individuals. Higher plans have more features. All plans have free training and support, access to the mobile app, API integration, and backups and security features. A free 14-day trial period is also offered.

Social Network Presence

Target Market

ProWorkflow is ideal for project teams, as well as operations staff, and senior executives in companies of all sizes that offer professional services. It is being used mostly in the creative/marketing industry, but also in technology/IT, government, community/non-profits, educational institutions, and the healthcare industry.

Supported Language


Some of their Clients

Clients include NV Interactive, Mann Marketing, Sheffield Marketing, Lines in Design, Bio Connections, Paradigm Creative, Australian Unity, and Euphoria Telecom.


David Smith described ProWorkflow as a fantastic application. Their company looks forward on how it will change and expedite client collaboration and improve how their agency delivers projects on time.

Victoria Kenward stated that she is very impressed with ProWorkflow’s support and customer service. She explained that it gives an incredible nice feeling to work with a company that cares about its customers.

Why ProWorkflow

ProWorkflow is a project management solution that offers a comprehensive set of features for a wide variety of businesses and companies. It is dependable, flexible and easy to use, having helped all its customers manage a total of over 2.5 million projects, 14.3 million tasks, and tracked 44.4 million hours since it was launched in 2002. Customers are also very delighted and satisfied about the quality of customer support from the company.

Company Info

ProWorkflow was founded by Julian Stone, current CEO, in 2002, in New Zealand. He is the original designer of the software who developed it as a solution to support internal workflow and communication requirements while working in the creative industry. In 2003, ProActive Software Limited, acquired ProWorkflow. The company has adopted to use the SaaS model for offering the product. The company continues to develop products that are solid, reliable and able to support the needs of their customers. They strive to achieve an optimum balance between comprehensive set of features and ease of use for the widest range of customer applications.

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Jose Maria Delos Santos

Jose is a subject matter expert and member of the writing team for and Bridge24. He has written hundreds of articles including project management software reviews, books reviews, training site reviews, and general articles related to the project management industry.