Businesses and organizations today are adopting project management or refining their implementation to obtain important benefits. Together with this implementation, they are also carefully selecting or reviewing their project management software. A well-suited PM software enables a company or a team to streamline the process of how they manage their projects, making it more efficient and predictably successful. Having the right PM tool allows them to unify the process, consolidating teams, information and applications into one central platform.
It is therefore crucial, now more than ever, to be able to use the right project management software that fits the company’s business requirements, client expectations, team workflow, and general preference. There are many factors to consider, but in this article, we will consider 5 points of comparisons: features, price, ease of use, security, and support. Based on these 5 points, we will compare 2 of the most popular PM software for general purposes.
Trello is a visual project management and collaboration tool based on the Kanban system of digital boards, lists, and cards. It has a wide range of users, including companies and teams in Adobe, Kickstarter, National Geographic, Google and Fender. In 2017, it has been acquired by global company Atlassian, providing additional funds for research and development of the product.
monday.com is a visual project management tool for teams that offers multiple views, enabling them to plan projects and track progress effectively. It promotes transparency, collaboration, and productivity. Teams and companies of all sizes find great value in using the software, including organizations such as WeWork, Discovery Channel, etc.
Trello vs monday.com
The 2 PM software will be compared in the 5 points or categories based on published information, personal experience and reviews, general customer feedback, and industry news. For every category, a winner will be chosen, and at the end, an overall winner will be selected.
The Features category examines the core functionality of the software as a project management tool. This includes core features such as task management, scheduling, views and reports, and communication/collaboration capabilities. It also considers extended or expanded features, such as customization and integration.
Trello allows users to create digital cards that represent tasks, which can be assigned due dates and person responsible. At a glance, it is often used to represent process or workflow rather than a schedule, as there are no calendar or Gantt chart view built-in. Progress is tracked and seen by the movement of cards across different columns that represent important projects or work stages. Team members can include descriptions, details, comments at the back of cards, as well as attach files, links and other information. It has built-in automation with Butler. Trello is customizable in how users want to use its structure of boards, lists, and cards. It is also possible to integrate it with other apps through Power-Ups, extensions, API, and others.
monday.com provides several views aside from Kanban view. Users can also see their project in a timeline, calendar, time tracking, chart view, file view, and others. This provides an additional perspective to the user, as well as insight on how the project is doing, and what to do next. All important information in order to complete tasks is easily seen, and there is an adequate cloud space of 5GB even at the Basic plan. The structure is straightforward, with no subtasks, dependencies, or Gantt view. However, there are many pulses or customizable individual widgets available to put on a board for a specific requirement, team, or workflow. Users can communicate with each other in various ways in context with their work for a truly collaborative and versatile tool.
Trello offers a Free plan, a Business plan, and an Enterprise plan. Although the Free plan includes file attachment limits, limited team boards, integration, and automation, it has served the purpose and workflows of many individuals and teams. It includes unlimited personal boards, lists, and cards. Those who can afford the Business plan of $9.99 per user per month billed annually already has access to higher file attachment limits, unlimited team features, integrations, and advanced automation.
monday.com offers several premium plans that start with the Basic plan at $39 per month billed annually per 5 users. The pricing works per group of users and not per user. Groups are divided into 5 users, 10, users, 15, 20, and so on. As the number of users goes up, the rate also increases. The system will take into account how many users are currently activated on an account. Unfortunately, if you have 6 users, you are automatically grouped into a higher rate for 10 users. Although there is a free 14-day trial period is offered, there is no free plan.
3. Ease of Use
Trello is very popular and has millions of users because it is primarily easy to use. For instance, Trello comes initially with only 4 components: a board, lists, cards, and its menu. Creating a board involves only a few clicks, and adding lists, and cards in the list follows the same simple process. However, these same basic components are flexible enough to accommodate a variety of possibilities and use cases. It has a clear interface and drag-and-drop functionality that is not intimidating to the non-tech user. Advanced features are easy to discover, and there are plenty of well-designed tutorials, training and courses.
monday.com helps users get started quickly with available templates. Templates, thereafter, can be customized to fit better a user, team, or project requirement. Color codes, tips, animations, and a well-designed knowledge base guide the new user on how to get started properly in using the PM software. There are also several articles, tutorials, and video courses on how to get started, but not as plenty as Trello.
Trello offers many security features, even a 2-factor authentication option to Free plan users. Business and Enterprise plan users have other available security features such as advanced admin permissions, domain restricted invites, member deactivation for those who leave the company without deleting their work or history, Google Apps sign-on, simple data export, and more. It also offers common cloud security standards and compliance today, like 128-bit encryption for data in transit, 256-bit for data in storage, and SOC2 Type 1 and PCI DSS certificates.
monday.com is also compliant with today’s cloud security and compliance features, such as with data encryption in transit and at rest, GDPR compliance, ISO 27001 and 27008 certifications, EU-US privacy shield framework, and others. Moreover, it has undergone SOC1 Type 2, SOC2 Type 2, and SOC3 audits and found its security to be in accordance with AICPA, as well as being HIPAA compliant. The PM software has multi-factor authentication support, SSO with Google, Okta, OneLogin, and SAML 2, as well as advanced session management.
5. Help and Support
Trello premium users get priority support, which is email support answered within the day. Other than that, users have to rely on the available online help, knowledge base, community forums and tutorials.
monday.com also has an extensive knowledge base, video tutorials, webinars, and community forums. Users can easily join a webinar, get a VIP training package, or discover success stories from users who have posted their tips, techniques, and templates in how they use the PM tool. Furthermore, they offer not only email but also phone support, one-on-one training, and a dedicated customer success manager for their higher premium plans.
Conclusion – monday.com is the Winner!
For this specific comparison on the selected 5 points, it was a close competition which monday.com won for having the best features, security, and support. Pricing and ease of use are also important considerations, but it is not enough to be the deciding factor for a PM tool, as projects evolve as the business evolves. A different conclusion can result in different considerations. However, both applications are providing advantages to many teams and companies that found them to fit their exact needs. If you decide to go for Trello, we highly suggest using Bridge24 for Trello. This tool provides great reporting and exporting features.
Recommended Project Management Software
If you’re interested in learning more about top rated project management software, the editors at Project-Management.com actively recommend the following:
ClickUp is one of the highest-rated project management tools today. Use Docs, Reminders, Goals, Calendars, Chat, scheduling, assigned comments, custom views, & more with this all-in-one project management tool.
Used by 800,000+ teams in companies like Airbnb, Google, and Uber, it brings all of your projects into a single app! Built for teams of all sizes and industries, Our fully customizable & proprietary features make it a must-have for anyone wanting to keep project management in one place.
monday.com Work OS is the project management software that helps you and your team plan, execute, and track projects and workflows in one collaborative space. Manage everything from simple to complex projects more efficiently with the help of visual boards, 200+ ready-made templates, clever no-code automations, and easy integrations. In addition, custom dashboards simplify reporting, so you can evaluate your progress and make data-driven decisions.
Tackle complex projects with Wrike’s award-winning project management software. Break projects into simple steps, assign tasks to team members, and visualize progress with Gantt charts, Kanban boards, and calendars. Manage resource allocation and forecasting with software that’s easy to launch. Automation and AI features strip away time-consuming admin tasks so you can do the best work of your life. Streamline your practices, align your team, and ensure you hit deadlines and stay on budget.