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monday.com Time Tracking

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The ability to track time for your and your team is an ability that can have a big impact on your business’s bottom line. You can guess and estimate based on past experience and similar work, but it is still a guess at best. monday.com time tracking and integrations allow you to add a time-tracking column to any board. Why use monday to track time? Tracking every hour and matching them to established hourly rates helps you fine-tune your costs and profits, and makes invoicing quicker and less prone to error.

This article goes into detail on how monday time tracking can benefit your business and bottom line.

Explore features and benefits with our monday.com review.

Time Tracking Apps that Integrate With monday.com

If you have a time tracking system that works for you and you choose not to use the built-in feature or template available within monday.com, or you want to bridge the gap from another system, there are many apps that easily integrate with monday.com through a paid plan with the addition of a simple and clickable interface button.

  • Harvest: Integration with monday.com let’s users track time and expenses, monitor total team effort, and build time-based reports with a few easy steps.
  • Clockify: Track time on tasks right inside monday.com through Chrome and Firefox browser extensions and clock time from within each task.
  • TimeCamp: Easy integration with monday.com is set up through browser plug-ins for Chrome and Edge, so users can track time directly in the monday.com interface.
  • Time Doctor: Add time tracking functionality to monday.com regardless of plan level.
  • iFlow: Transfer time tracking data with a single-click integration to track work from any device for an accurate and compliant record of employee working hours.
  • TrackingTime: Install the TrackingTime button for Chrome and Firefox to track time directly within monday.com projects for automatic timesheets and in-depth analytics.
  • Everhour: One of the best integrations with monday.com and a vast improvement over the available native feature, users get accurate time tracking for budgeting, client invoicing, payroll, and more.

monday.com Time Tracking Features

Finding an effective time reporting solution to track time and add value to your business takes a little research and analysis to understand how the feature can best support your work efforts. monday.com has more than adequate time tracking functionality, even in the free plan. Here is a breakdown on how it all works.

Add instant time tracking

To track time on a project, use monday.com’s built-in functionality by simply dragging and dropping a column in the correct place to view the details of the time that has gone into past work and across multiple projects.

To add a time tracking column to a project, click on the + icon on the far right of a board and select More columns. Choose Time Tracking from the column center.

You can customize the new column to track in seconds or minutes. To use time tracking in the column as you work, click play to start the timer, pause it, and continue on. To add a range of time manually after the fact, click in a cell in the column and choose to Add session manually.

Time tracking in monday.com.

Start with a time-tracking template

A reusable prebuilt table is an effective alternative to requiring workers to fill out bulky timesheets at the end of the week with guesstimates. Don’t start from scratch; use it as it is, or customize and make it exactly how you want. Have everyone make a copy and fill out a new template. They connect to built-in dashboards to help read the data and present it visually using charts and graphs.

Time tracking with a template in monday.

View activity log history

Click within a select time tracking cell to access the time tracking column’s log data and history. The details you see here are broken down by time interval on a task and track progress. You can manually edit and delete entries from this area.

Manually change time tracking.

Clocking in and out

Individual users can start and stop tasks they are working on as they go. They have the ability to pause work for breaks and pick it right back up where they left off, not missing a second of reported time.

Users can clock in and out of tasks.

Budget calculations

Add time or dollars in the time tracking column and find out how much time or budget remains for a given task or person. Know ahead of time if more hours are needed or if you can switch resources to better control the value.

Time tracking to make budget calculations in monday.com.

Export to Excel

Easily export a time tracking column to excel by clicking the menu dropdown for the column and selecting Export column data to Excel. To export single items within the column instead, select Export to Excel from the item itself.

Export to Excel.

Intelligent time tracking reporting

Analyze data in a variety of ways, breaking it down by project, client, or task, so you can know how to plan smarter. View details on a visually pleasing dashboard for status updates and presentations, or export the raw data to Excel to build a more detailed spreadsheet with a simple click.

Reporting on time tracking.

Real-time data synchronization

Work happens 24/7 in companies that have a global footprint. monday.com collects current data from any user, across any device at any time of the day or night. People work hours on the go, overnight, and overtime.

View the details in groups, items, and sub-item levels. Check in at any moment to see where things stand with billable hours and keep on top of details daily, so there are no unexpected problems or budget slips in the future.

Data synchronization in monday.

Time tracking at minimum calculates the value of the amount of work that goes into completing a task. This helps determine an accurate fee estimate that can be charged hourly, so hourly employees can be paid appropriately for their time as well as make a profit.

As soon as a user gets going on a task, they have the ability to click on a virtual clock time and track to the second how long they spend on a given task. Some of the benefits of time-tracking tasks for individuals include:

  • Understanding the cost of work and estimating and calculating for-profit work fees.
  • Gaining insight into big-picture business and to-the-minute task management.
  • Boosting productivity.
  • Aiding payroll with issuing accurate paychecks and client invoices.
  • Better estimating similar future work.
  • Improving processes and outcomes by setting a benchmark for recurring tasks.

There are several key features that are must-haves to handle all of your time-tracking needs. Whether you choose to investigate monday.com or another capable time tracking software tool, be sure that the solution you analyze can do all of the above and more.

Check out these top time-tracking options.

Time-tracking software has come a long way in the past five years and can measure time in different way depending on your team’s needs. Depending on your business model, you may be interested in one or a combination of these ways of tracking time using a software-based time-tracking feature or tool like monday.com.

Task level tracking

At the most basic level you can track time for an individual task that begins when a user defines the start of the task and ends when they record a stop point. This level of information can be used in reporting and can also be added up with other tasks to calculate a larger work effort.

Team level tracking

Gain insight into what a team takes to complete work by measuring the sum of the time it takes each person to execute their tasks within a project. By splitting out teams and examining smaller groups, you can get more perspective of which specific functions are working efficiently and which show room for improvement. 

Project level tracking

Always a valuable metric for leadership to track is the function of measuring the time it takes all individuals and teams to track the cost of an entire project from start to delivery.

Time tracking reports

Time tracking of raw data on a task, team or project level can provide a great overview of time spent on work. But, what you really need is a system that is flexible in the way it generates and creates reports that incorporate the time tracking data from various work efforts, so you can evaluate and create actionable next steps.

Visual reports and dashboards are an excellent way to communicate real-time time metrics to stakeholders and project managers. A time tracking feature or tool should also allow this data to be exported to other programs, like Excel, for further evaluation and reporting.

Ready to Try monday.com Time Tracking?

Time tracking is valuable, especially when it is part of a larger project management software solution. Accessing analytics breakdowns on the time spent by your team per task is the kind of information that can make or break your business bottom line.

Keep a tight rein on the work that is being done, who is performing it, and how long it takes to complete to run a leaner, more productive, and more profitable business. An all-in-one project planning and management tool like monday.com Work OS or its alternatives can do this and more in one convenient platform.

Give monday.com’s time-tracking capabilities a try today to see how tracking at the task level can give you the control over work and budgets you need to run a profitable and successful project management program.

Try Time Tracking for monday.com Today.

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Trending Time Tracking Software

If you’re still evaluating time-tracking tools for your team, here are some additional options to consider.

1 ClockShark

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ClockShark is the leading mobile GPS-enabled time tracking and scheduling software built for field service, contractors and construction businesses that want a simpler way to track employee time, run payroll quickly and accurately, and understand job costs. Over 8,000 customers have replaced the hassle of paper timesheets with software that makes it easier to run their business and keeps accountants happy. Try ClockShark for 2 weeks free today.

Learn more about ClockShark

2 BigTime

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BigTime ensures projects are delivered on time and on budget. With flexible timesheets that can be configured to collect only the data you want, project managers and firm operators can quickly gain visibility into their project status, staff utilization, and project billables. Staffers can spend less time on data entry with easy-to-use, smart timesheets that autofill entries when possible.

Learn more about BigTime

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