Top Trello Alternatives & Competitors

Trello logoTrello is an online task management tool that provides a clear view of processes from start to finish. It is a visual system of boards, lists, and cards for all types of tasks and projects. Individuals, teams, and organizations can customize the software using drag and drop to fit unique needs and workflows. However, if this software doesn’t fit your needs, you should check out a Trello alternative.

Read also: Trello Software Review for 2021

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Trello Alternatives: What to Look for

For those looking for a Trello alternative, it is important to remember the software’s useful features, such as built-in automation and numerous integration options. Here are some more features to keep in mind when looking for an alternative to Trello:

  • Easy task creation, management, assignment, and tracking with due dates
  • Work grouping, sorting, filtering, tagging, and prioritization
  • Custom workflows, ready-to-use templates, and automation
  • Additional work views like timeline, Gantt chart, calendar, and table
  • Task dependencies and schedule auto-adjustments
  • Flexible reporting and customizable dashboards
  • Workload and resource management
  • Time and expense tracking
  • Desktop and mobile apps

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Best Trello Alternatives

Today, there are many Trello competitors that offer innovative applications that are easy to use and full of practical features. Here is a list of available apps like Trello for teams and businesses of all sizes.

Microsoft Planner

Planner is a Microsoft 365 application that provides visual task management. It is an intuitive and collaborative Microsoft Trello alternative that lets users create Kanban boards to manage tasks better. Users can create detailed tasks with rich content such as files, checklists, and labels. They can use it for different projects and initiatives such as event planning, customer support, content publishing, and process tracking.

Microsoft Planner includes several interactive views, including a task board, a charts page, and a schedule view. Users can create a plan and add labels, a preview picture, task progress, start and due dates, discussions, files, links, and checklists. Users can organize the tasks in buckets and add people to their shared plan. Planner also integrates with Teams so users can see team tasks in Planner, as well as their individual tasks from To Do with advanced collaboration tools.

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monday.com

monday.com is a collaboration platform for teams where they can plan, track, and deliver work — all from a single workspace. It is highly visual, flexible, and easy to use, providing a versatile work application you can customize to fit your needs. Teams can visualize work in different views such as Gantt chart, calendar, timeline, map, and Kanban board view. Whether used for software development or for marketing campaigns, teams can easily set up and configure the application.

monday.com includes ready-to-use templates for different workflows. Users can automate repetitive tasks, consolidate all communications in one place, and track iterations, backlogs, and task progress in real time with its dashboards. The software also integrates with many business tools and cloud services.

monday.com screenshot

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Smartsheet

Smartsheet online collaboration software provides businesses and enterprises a dynamic workspace. It enables teams to align tasks and goals with scalable solutions for managing projects and operations. Marketing executives, creative managers and designers, IT executives, system architects, and project managers use it to build secure applications and automated workflows with no-code tools. Companies report increased productivity, streamlined processes, and improved operational efficiency with the software.

Smartsheet helps teams stay on track with a more visual task management application. Team members can easily see, share, and act on projects more quickly. They can add custom fields, images, and color coding to cards. Users can filter cards and lanes to view the workflow from different perspectives. Other features include a drag-and-drop interface, automated and recurring workflows, and mobile apps for iOS and Android devices.

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Wrike

Wrike is a work management platform for businesses of all sizes. It provides teams and companies a project management and collaboration software they can use to manage cross-functional work and contextual collaboration. Different teams in an organization can use it for managing internal projects and client projects. They can use it for remote working, team management, resource management, business continuity, and campaign management.

Wrike enables teams to manage their tasks effectively. It has features and tools like personalized dashboards, task automation, custom request forms, and in-app communication to help prioritize workloads, reduce admin tasks, and work seamlessly in real time. Other features include shareable Kanban boards, a built-in proofing tool, customizable reports, and support for different methodologies like agile, waterfall, and hybrid.

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Zoho Projects

Zoho Projects cloud-based project management software is an affordable Trello alternative for a single team of 3 users up to multiple teams of dozens of users. A free plan offers simple task tracking, a Gantt chart viewer, and mobile apps. Premium plans include advanced features like task subtasks and reminders, automation, task rollup, custom views, and time tracking. Enterprise plans also allow improved customization, portfolio dashboard, and workflow rules.

Zoho Projects facilitates task management by allowing teams to break down projects into milestones, task lists, tasks, and subtasks. Users can view work using a Gantt chart view or a Kanban view and create dependencies between tasks. The Kanban board helps teams organize tasks as cards in columns with customizable statuses. They can move cards between lists with drag and drop, reorder cards within columns, or create issues under each column.

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Asana

Asana is a work management and productivity software for teams. It is a collaboration tool that many users compare to Trello with for its ease of use and navigation. Its flexibility allows users in different teams like project management, marketing, sales, operations, and product development to apply it for their unique work requirements — without complex configuration or prolonged setup. It also has templates for different workflows and tiered plans.

Asana provides users several views to look at projects and tasks from different perspectives. The board layout gives teams a quick view of where work stands, enabling them to formulate the next steps and take action quickly. It also has a timeline view to help in planning, real-time reports to provide insight, and automation to simplify workflows. Other tools include forms, calendar, integrations, portfolio view, and workload management.

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Workfront

Workfront provides enterprise work management solutions that enable organizations to create a centralized platform that improves their ability to deliver with efficiency, visibility, and cohesiveness. The software guides users to a process that covers end-to-end solutions, from creating initial strategies to creating final deliverables, and everything in between.

Organizations looking for an enterprise alternative to Trello should check out Workfront and its unified tools and features. The software can help streamline intake and automate workflows. It also has resource management, configurable dashboards, native integrations, inline proofing, and asset reviews. Other capabilities include support for collaboration, multiple methodologies, and custom forms.

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Teamwork

Teamwork is a web-based project management software ideal for client work. It has features designed to help teams manage client projects and organize tasks. Built-in time tracking ensures up-to-the minute billing. Workload management enables project managers to optimize team resources within the software. It includes all the essential tools to help users plan, collaborate, deliver, report, and integrate seamlessly with other apps.

The Kanban board view in Teamwork allows users to map out their workflow and see the status of tasks at a glance. Teams can customize views to track their projects and tasks efficiently. Customization and automation helps them optimize processes, spotting blockers faster and gaining insights to make improvements. It has triggers to automate admin tasks, customizable boards to support different methodologies, and in-app messages to help teams communicate in context.

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Airtable

Airtable is an online platform that offers no-code/low-code tools to help users create business applications. It is easy to use, flexible for different use cases, and scalable for teams of various sizes. A free plan with limitations is available for individuals and starting teams, while premium plans include higher limits and advanced features. The software provides users the power of a relational database with intuitive customization to help them build an application that fits their exact needs.

Airtable‘s flexibility can provide the functionality that Trello and other tools offer through available views and pre-built apps from its marketplace. Users can also use JavaScript and React programming to further extend its capabilities. Other features include automation of redundant tasks, custom notifications, table syncing, and mobile access.

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ClickUp

ClickUp is a customizable productivity platform that provides an all-in-one solution to help teams minimize multiple app use and switching. By including a comprehensive set of tools, teams can focus more on work that matters, rather than which tool to work on. Teams can use it for a variety of purposes such as project management, remote work, development, and marketing.

ClickUp allows users to customize task management with ready-to-use ClickApps that can add automation. Users can assign multiple persons on a task with a built-in comments thread; comments can be assigned as an action item. Other features include shareable screen recordings, subtasks, customization, templates, recurring tasks, integrations, free training, and 24-hour support.

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Workzone

Workzone online project management software is a simple-to-use application with robust features. It helps teams plan, track, and deliver projects on time with built-in collaboration features. Users have a comprehensive overview to know exactly where the project stands. It supports transparency, so everyone knows what every team member is working on through its views, dashboards, and reports.

Workzone offers different views through project dashboards, to-do lists, Gantt charts, and group calendars. Although missing a board view, it has an approvals workflow, time tracking, workload reports, and task dependency features that users need in a Trello alternative.

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Runrun.it

Runrun.it is a productivity application to help users manage projects and processes. It is an online solution for teams in digital agencies, advertising firms, IT, and consultancies. The software can help cross-functional teams in service centers, marketing departments, and IT manage their tasks, projects, and workflows with a free and paid plans.

Runrun.it includes an integrated time tracker in tasks that calculates the remaining time for each task in each stage of the workflow. It has a Kanban board with customizable workflow and time tracking. The software also has a dashboard that displays various metrics, reports on project costs, Gantt view, resource allocation, mobile apps, and predictive burnup charts using built-in business intelligence and AI.

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Ready to Decide on Trello Alternatives?

Trello helps teams and users visualize and organize a variety of tasks and workflows with its intuitive interface and interactive system of boards and cards. Features available on its free plan can be sufficient for simple tasks and projects, but advanced capabilities and higher limits are only available in premium plans. For teams looking for a Trello alternative that is more suitable for their needs, please check our list to see the different available solutions.

Jose Maria Delos Santos

Jose is a subject matter expert and member of the writing team for Project-Management.com and Bridge24. He has written hundreds of articles including project management software reviews, books reviews, training site reviews, and general articles related to the project management industry.