Department of Information Systems Arkansas | Project Management MethodologyThe execution phase will likely take the longest amount of time to achieve of any of the phases. You can anticipate using most of your resources and energy during the completion of this stage. Closely tied to the execution phase is phase 4, Monitoring & Control. We will study specifics of phase 4 in my next exploration post. Keep in mind, however, that during execution, you will create a management process to track time, resource expenditure, delays, issues, etc. ensuring that you and your team don’t forfeit quality. Jason Westland is the Founder and CEO of ProjectManager.com. In his book, The Project Management Life Cycle, A complete step-by-step methodology for initiating, planning, executing & closing a project successfully, he said, “The execution phase is typically the longest phase of the project in terms of duration. It is the phase within which the deliverables are physically constructed and presented to the customer for acceptance. To ensure that the customer’s requirements are met, the project manager monitors and controls the activities, resources, and expenditure required to build each deliverable. A number of management processes are undertaken to ensure that the project proceeds as planned. The activities shown in Figure 1.5 are undertaken. ” In this visual, Jason illustrates how phase 3 and 4 share simultaneous actions, and which activities take place during this time.
Project Manager PrioritiesYour visibility as the project manager becomes prominent during the execution phase, as stakeholders, clients, and executive management will expect progress updates.
Department of Information Systems Arkansas | Project Management MethodologyAs project manager, you don’t want to be so hands-on executing activities personally as you will bog yourself down in the tedium of specific tasks. You should instead supervise your team and facilitate each member’s achievement leaving yourself free to communicate efficiently with management. Your focus must be on handling the expectations of your client. Your goal is to pay special attention and to make sure that you keep all parties involved abreast of any developments including routine status updates, resource usage, and any other pertinent issues. You want to achieve and maintain quality throughout, catching and mitigating any potential risks before they influence the project milestones and therefore the completion date. Multitasking is a key skill of a successful project manager. While, yes, monitoring & control do technically occur on the next phase, stay aware of possible hindrances during the execution phase as well.