What Is a Project Coordinator?
A project coordinator plays an important role in the process of project management. Often working under the direct supervision of a project manager, a project coordinator makes sure that a project runs smoothly and efficiently.
A key difference between the project coordinator and project manager is that the project coordinator focuses on carrying out specific phases of a project plan.
What Do Project Coordinators Do?
A project coordinator handles administrative tasks for the project manager, such as ordering equipment and materials, managing deadlines and workflows, and scheduling meetings — all in an effort to support the project manager and keep the project running smoothly.
Aside from budgeting-related activities, project coordinators are also responsible for coordinating and attending meetings and developing strategies for projects. Key responsibilities of a project coordinator include:
- Evaluating and finding solutions to potential problems during project implementation
- Planning and managing team goals, project schedules, and new information
- Coordinating team members to keep workflow on track
- Managing project-related paperwork and materials
- Preparing and reviewing project proposals
- Managing memos, meeting minutes, and correspondence
A project coordinator specializes in project budgeting and funding, so they make ample use of spreadsheets, graphs, and other reporting and visualization tools. Using these tools, a project coordinator prepares and holds routine presentations for the project manager to report on project financials. The project coordinator also facilitates change management through budget analysis when unexpected expenses or financial shortfalls emerge.
Project coordinators are needed in a variety of industries, from tech firms to construction to healthcare.
How Much Do Project Coordinators Make?
The national average salary for a project coordinator in the US is $51,000. It’s possible, however, to negotiate a higher salary based on previous project coordinator experience. The salary will also depend on industry and location.
Within the project management career trajectory, the project coordinator role is often a stepping stone to a project manager role.
What Skills Are Necessary to Become a Project Coordinator?
The following core skills are essential for the project coordinator role.
The project coordinator manages the finances of a project, allocates resources, monitors expenses, and forecasts cash flow. Moreover, the project coordinator frequently reports on this information to the project manager.
Since project coordinators often present project-related information to the project manager and other stakeholders, excellent verbal and written communication skills are necessary.
After the project manager, the project coordinator is the person whom team members turn to for guidance, feedback, and encouragement for achieving project goals.
Organization and Time Management
As a project coordinator, multi-tasking, organization skills, as well as effective time management are essential in juggling daily activities and team members’ needs.
Working with financial data and progress reports necessitates significant knowledge of software that will aid in putting together reports. In general, it helps to cultivate experience with project accounting software like Freshbooks, CRM software like Salesforce, and reporting tools like Tableau. Project coordinators should also be familiar with collaboration tools like Jira, Trello, Slack, and others.
Project coordinators must approach issues with a problem-solving mindset, weighing all options and identifying the best possible solution. They can play a key role in project team conflict resolution and project-related crisis management.
Background Training for Project Coordinators
Project coordinators typically possess a Bachelor’s degree in Business, Communications, or a related field, but this is not an absolute requirement.
Earning a project management certification attracts the attention of employers, though it’s not necessary. Earning a CAPM or similar certification shows an applicant’s motivation to get on-the-job project coordinator experience and strive for a project manager position in the future.
Free or low-cost online courses guide learners through hands-on tutorials for popular tools that project coordinators use for building product roadmaps, product management plan frameworks, and more.
How to Become a Project Coordinator
To become a project coordinator, you should pursue a project management certification and familiarize yourself with software tools that are essential for project coordinators. Find out if there are tools specific to the industry you’d like to break into.
Whenever possible, display your certification or skills badges on your resume and LinkedIn profile to draw attention from employers who are filling project coordinator roles.
When you’re just starting out, pursue business administration jobs or entry-level project coordinator jobs to build time management and organization skills. With this experience, you will be able to confidently showcase your skills to employers.
Recommended Project Management Software
If you’re interested in learning more about top rated project management software, the editors at Project-Management.com actively recommend the following:
ClickUp is one of the highest-rated project management tools today. Use Docs, Reminders, Goals, Calendars, Chat, scheduling, assigned comments, custom views, & more with this all-in-one project management tool.
Used by 800,000+ teams in companies like Airbnb, Google, and Uber, it brings all of your projects into a single app! Built for teams of all sizes and industries, Our fully customizable & proprietary features make it a must-have for anyone wanting to keep project management in one place.
monday.com Work OS is the project management software that helps you and your team plan, execute, and track projects and workflows in one collaborative space. Manage everything from simple to complex projects more efficiently with the help of visual boards, 200+ ready-made templates, clever no-code automations, and easy integrations. In addition, custom dashboards simplify reporting, so you can evaluate your progress and make data-driven decisions.
Tackle complex projects with Wrike’s award-winning project management software. Break projects into simple steps, assign tasks to team members, and visualize progress with Gantt charts, Kanban boards, and calendars. Manage resource allocation and forecasting with software that’s easy to launch. Automation and AI features strip away time-consuming admin tasks so you can do the best work of your life. Streamline your practices, align your team, and ensure you hit deadlines and stay on budget.