Five Factors That Lead to Successful Projects

Our Top 3 Project Management Software Recommendations

Having a talented project manager is the first step to actual project success, but there are other important factors that contribute largely to a project’s outcome. It takes careful planning, attention to detail and effective communication to make a project succeed. With vigilant management and a strong project closing, a company can consistently reach project success.

1. Smart People

Without the right team in place, any strategy and plan has the potential of completely falling apart. Because of this, the core project staff, expert resources, suppliers and all stakeholders should be part of the team dynamic. All of those involved must have commitment to the group, share similar visions for the projects and strive for overall success.

Project managers can face serious trouble if inadequacy is present within the team. Inept leadership or an out-of-sync team can send a project towards failure. It is important to assign the right people to each aspect of the project and make sure that they are working well together. Additionally, the entire team should be completely informed and involved in order to have the most successful outcome, which means that communication has to be on par.

Use a software tool to get everyone online and using a central repository of information. Tools like Copper Project not only allow you to manage the To-Dos and Project plans, but will also allow you to set the availability of your resources, and then book their time on specific tasks/projects. Once they’ve logged their time, you have a powerful system that not only automates time-sheets/invoicing, but stops your project processes falling apart when your staff move on.

2. Smart Planning


Comprehensive planning sets up a project for success from the start. All stakeholders should be on board during the planning process and always know in which direction the project is going to go. Planning can help the team to meet deadlines and stay organized. Good planning not only keeps the project team focused and on track, but also keeps stakeholders aware of project progress.

There are many benefits to smart planning. This first step in the project process allows for a reliable and realistic time-scale to be created. Assuring accurate time for cost estimates to be produced and for clear documentation of milestones and deliverables will make things much easier as the project progresses. A proficient plan details all resource requirements and doubles as a warning system. If task slippage is at risk, then a warning system will provide clear visibility of what to expect.

Use a tool that offers a full drag and drop timeline so that you can quickly and effectively build a project plan and establish an accurate end date. Use previously completed projects as templates for your future projects. In this way not only can you avoid redundancies associated with creating a new project from scratch each time, but the more often you reuse a template project the closer you’ll be to accurate timelines and budget estimates

3. Open Communication


Looking closely at details and listening to outside sources of information is vital to the success of a project. Keeping open communication within the team is absolutely essential. When working under a specific timetable, it is important that the team remains well-informed. If a problem arises on one part of a project, it can negatively impact other parts as well. Communication is the best way to prevent problems from occurring.

Communication should also be focused internally within the organization. Keeping an organizational history of major projects will give convenient access to improved policies and business processes. If this isn’t done, then a team may repeat mistakes that have already occurred. Listening to stakeholders and paying attention is a very important ingredient for success.

Good communication also includes knowing when to say no. A project team should never promise anything they know they can’t deliver. Saying no in the beginning could save an overabundance of unnecessary problems later. Always be honest about what your team can do and when it can be done by.

Aside from using a tool that allows draggable timelines, also find one that allows you to use previous projects as templates for establishing your new timeline. Not only will you improve your processes over time (becoming more accurate with your estimates and setting client expectations accordingly), but you also improve communications between all your project participants.

4. Careful Risk Management


Project managers know that things rarely go off exactly as planned. During the planning process, it is vital to produce a risk log with an action plan for the risks that the project could face. Make sure all key stakeholders are aware of your risk log and know where they can find it. If something happens, then the team can quickly resolve the issue with the management plan that has already been set in place. This will give the team confidence when facing project risks and help the clients feel comfortable with the project’s progression.

Having a central online database of project information is vital to ensure you don’t lose crucial project momentum during the project, but also in the event of losing key participants you can quickly get your new team members up to speed.

5. Strong Project Closure

Project Closure

If a project does not have strong closure, then it has the potential to continue to consume resources. The project team must be firm and agree with the customer that all critical success factors have been met. Confirmation of the project delivery, testing, and release must be agreed upon and signed off. Satisfaction surveys are good forms of documentation to log and file for future reference and valuable information for use in the future.

It is the project manager’s job to ensure that everything runs smoothly on a project, but having a great project manager doesn’t guarantee a successful project outcome. The entire team paying attention to key factors is what will help lead the project to true success. This success will then lead to proactive, organized project plans and an increase in quality of all future projects.

Tools to Implement Successful Projects

Project management software is one of the best ways to organize the five steps above and ensure that a team has open collaboration, planning, and execution throughout the project. The following tools help project managers organize each step of a project and optimize team resources. They also integrate with other software, allowing teams to view both the overhead and details of a project. Ten of the best project management tools are listed below.

Erin Palmer

Erin Palmer

Erin Palmer is a guest author for Copper Project and works for University Alliance. She writes about many of their project management training programs including the PMP certification training course.

15 Responses

  1. Avatar GRACE OTIENO says:

    good work this enable me to meet the deadline of assignment collection

  2. Avatar One1987 says:

    Most of the project failure could be because of human error or system error and vice-versa. This article very useful in understanding what factors lead to the succession of the project management.

  3. Avatar cyndy says:

    good piece, educative

  4. is very find. It enable me to accomplish my course work in school

  5. Avatar Lumala Omusilanga says:

    I managed to respond to a friend after going through this presentation.

  6. Avatar Kago Seepapitso says:

    thanks for the above information… helped me a lot with my assignment

  7. Avatar atiqah shuhaimi says:

    hello. very good article. can anyone give me an example of strong project closure?i need a little bit additional explaination.tq

  8. Avatar salamina says:

    The article was and is still so helpful. Thank you very much ?

  9. Avatar Gamuchirai says:

    powerful teaching here,l benefited a lot

  10. Avatar Mary wachira says:

    I managed to finish my assignment on time due to this article which is very helpful.

  11. Avatar Edward Tamba Macauley says:

    This has help me immensely in my final project exams

  12. Avatar Samater says:

    Thanks, this article is helpful for my assignment.

  13. Avatar Jabuya Stephen says:

    very useful work, it helps to enhance understanding on executing various projects. Thanks for this good work!!!

  14. Avatar Liberty Muchezana says:

    Very educative.

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