Dropbox Alternatives & Competitors 2021

DropboxBusinesses are steadily moving from local storage to remote storage and processing in the cloud. Although it’s important to store sensitive documents and media in a secure place locally, a distributed workforce needs a cloud storage solution like Dropbox. Dropbox alternatives are readily available to enterprise customers via affordable paid plans. Like Dropbox, competitors do more than store files, creating collaboration opportunities as well as freeing up local device space.

Read more: Dropbox Software Review for 2021

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Dropbox Alternatives: What to Look for

Dropbox was among the pioneers of cloud storage service and continues to be popular. However, it’s not a good solution for all organizations. For teams seeking a different service, here are some features to look for in Dropbox alternatives and competitors:

  • More affordable plans
  • Bigger storage offerings
  • Scalable plans
  • Responsive support
  • Multiple levels of security
  • Compliance to global standards in data privacy
  • Audit trails, backup, and recovery
  • Collaboration with built-in tools

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Best Dropbox Alternatives

Here is a list of the top Dropbox alternatives in no particular order. Each of these Dropbox competitors can help teams take advantage of improved file organization, accessibility, and security.

Microsoft SharePoint

SharePoint is a highly configurable document management and storage system that integrates with Microsoft 365. It provides a secure place to store, organize, share, and access information from any device. SharePoint is available as a cloud-based service hosted by Microsoft or an on-premise server. Organizations can upload files and make them accessible from anywhere, open and edit Word documents alone or with others, keep previous versions of documents, and create websites.

Microsoft OneDrive

OneDrive is a personal cloud storage service that connects users to all their files. It stores and protects files, allows file sharing, and provides access to files from any device. Users include individuals, schools, and businesses. The features offered include online backup, easy sharing, and real-time collaboration with Office apps. OneDrive integrates with Windows for quick folder access. The software can also turn a mobile device into a scanner to quickly scan and store documents, receipts, business cards, and notes. The free plan includes up to 5GB of storage.

Box

Box is an online file sharing service that also provides secure cloud content management, workflow, and collaboration features. The service includes advanced security controls, intelligent threat detection, complete information governance, and strict data privacy compliance. Box also makes it easy for users to collaborate safely with a central workspace to annotate, edit, review, and share files, as well as assign tasks. It has built-in integrations with many popular tools like Zoom, Slack, Salesforce, NetSuite, and Office 365. It also has automation, electronic signature, and a free single-user plan with storage for up to 10GB.

WeTransfer

WeTransfer is a free service for sending files of up to 2GB through its platform. It also offers a Pro plan that allows users to send and receive up to 200GB, and decide when transfers expire. Additional tools include Collect — a way to save links, files, and content from a phone, tablet, or browser, and then sync them into a central dashboard. The service also has Paste, a presentation tool with built-in branding and templates for making slides users can share as a link, through PowerPoint, or as a PDF.

Samepage

Samepage is an online team collaboration software. It offers real-time document collaboration together with file sharing, screen sharing, task management, team chat, and video conferencing. Companies can use the software to facilitate communication, project management, meetings, and online collaboration. Samepage works on Windows and Mac desktops, as well as iOS and Android devices. A free plan includes basic document collaboration for up to 2GB of storage space.

Bitrix24

Bitrix24 is a collaboration platform that combines communication tools, project management, CRM, contact center, and a website builder in a single platform. It’s a comprehensive business tool that comes with online storage space that’s ideal for small businesses. As an all-in-one solution, Bitrix24 aims to streamline processes with single entry of data, centralized information, and continuity of workflows. The free plan includes 5GB of storage space.

Miro

Miro is an online whiteboard and collaboration platform for teams. Teams use the software for online meetings, brainstorming, mapping, diagramming, research, design, and reminders. Miro has enterprise-grade security, advanced security controls, and a dedicated Success Manager to help teams collaborate with confidence. A free plan allows for unlimited users with a maximum of 3 boards, and includes templates, core integrations, basic attention management, and anonymous board viewers.

Citrix ShareFile

Citrix ShareFile is an online service that enables users to sync, store, and share files securely from any device. This Dropbox alternative helps create time-saving workflows for businesses. ShareFile allows teams to give feedback, request approvals, co-edit documents, and use e-signatures while tracking files in real-time. The software provides bank-level data encryption with customizable security settings and compliance with many regulatory and industry guidelines including HIPAA, HITECH, FINRA, and CFPB.

Google Drive

Google Drive is a free file storage and synchronization service that competes with Dropbox. Users with a Google account on any device are able to store, share, and collaborate on files and folders. It also integrates with Google Docs, Sheets, and Slides, so users can co-edit these files from within Drive. It also integrates with other tools, such as Microsoft Office. The online service supports over 100 file types and makes use of Google’s AI-powered search capabilities. A free plan includes 15GB storage, but paid plans like Google One, Workspace Essentials for teams, and Workspace for Business are also available.

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What is Dropbox?

Dropbox is an online storage and file syncing service that provides users a secure cloud space to store their files. Users access the latest copy of files consistently from any device. It offers file sharing through secure web links; it’s easy for teams to send files to a recipient with or without a Dropbox account.

The cloud storage service also offers collaboration tools so teams can manage tasks, track file updates, and work together in sync with internal and external stakeholders. It provides multiple layers of protection to keep files and digital assets secure, giving users various degrees of control and monitoring capabilities. A free plan includes 2GB of storage.

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Advantages of Dropbox

Dropbox gives individuals and teams the flexibility to work with a wide range of assets, from traditional files and documents to cloud content, multimedia, software codes, and web links. A single platform enables users to store, organize, share, and sync files across computers and devices whether teams are in-office, hybrid, or fully remote.

Dropbox is a valuable business tool for securely transferring final project deliverables with password protection and delivery confirmation. Other features include password management, backup and recovery, team management, and electronic signatures.

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Drawbacks of Dropbox

As a cloud storage and sharing software, Dropbox integrates with other applications designed for specific purposes, such as project management, video conferencing, or digital editing. However, the choices for integration are few, and may need additional steps, processes, or apps to allow users to integrate it successfully with their existing tools. It allows multiple users to access files, but true collaborative work happens on a different platform.

Unfortunately, simultaneous editing on a file can sometimes freeze the software and result in error. Also, updates to the UI without announcements or instructions can bring unpleasant surprises to users.

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Ready to try a Dropbox Alternative for Your Business?

Features for easy collaboration, password management, and support for multiple devices elevate Dropbox as a business productivity tool. But users who are looking for more specialized software, to send very large files, or to manage team collaboration should look for suitable Dropbox alternative.

Read next: Best Project Management Apps for 2021

Jose Maria Delos Santos

Jose is a subject matter expert and member of the writing team for Project-Management.com and Bridge24. He has written hundreds of articles including project management software reviews, books reviews, training site reviews, and general articles related to the project management industry.

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