What Is a Gantt Chart?

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How is one to create a project plan that spans a long time period, involves several people, and potentially crosses multiple geographical areas, time zones, and possibly even incorporates multiple projects? A modern Gantt chart, also known as a modern timeline, is one of the best project management tools available to view project tasks that are scheduled over a time period, as well as providing information on overall project progress.

What Is a Gantt Chart?

A Gantt chart is a computer-generated visual diagram that combines nested lists, bar charts, and timelines into a visual representation of the order and timing of a project. A list of activities appears on the left of the document. An interval timeline, usually in days or weeks, appears on top and spans the rest of the document to the right of the vertical activity list. A horizontal task bar appears opposite an activity or task with its length displaying duration.

Gantt chart screenshot

At a glance, it is easy for project managers to see which tasks appear first, which ones will end later, and which ones have a longer duration. In comparison to a bar chart, a Gantt chart offers much more rich and actionable data. The Gantt chart allows project managers and their teams to view the sequence of tasks, critical task dependencies, task duration, and overall project duration. Users can create Gantt charts from scratch. Alternatively, there are Gantt chart templates available in Gantt chart software solutions, as well as Gantt chart tools included in general project management software.

Some big names in Gantt chart software include:

Named after American engineer and management consultant Henry Gantt, the traditional Gantt chart was developed in the early 1900s and was drawn by hand. Today, teams use modern Gantt charts to manage and monitor projects. Here, we’ll cover what a Gantt chart is, what its main uses are, its limitations, as well as the two main benefits to project management — along with a visual example of a Gantt chart. For all intents and purposes, when we refer to a “Gantt chart,” the “modern” is implied

What Are Gantt Charts Used for?

Below are a few of the main ways that Gantt charts are employed.

Project Scheduling

A Gantt chart displays more than just project status. Gantt charts deliver detailed project timelines according to projected tasks and their deadlines. They can also provide bird’s-eye view of information, such as summary tasks and overall project progress, or a worm’s-eye view, which looks at more specific task progress and who is responsible for it.

Gantt charts display the relationship of tasks over time and the project sequence, task dependencies, critical path, and milestones. It is a vital project plan that keeps teams organized and on the same page.

Project Stage Overview

A Gantt chart can cover the entire project lifecycle, but allows you to hone in on divisions, phases, or parts of a project. With a Gantt chart, users can easily expand or collapse sections of a project or zoom in on a small project that’s part of a bigger whole, giving you insight into the work breakdown structure (WBS) of your project.

Project Progress

Gantt charts allow teams to easily update task status and completion. This capability makes project management easier because it automatically updates individual tasks and progress elements of the chart across user accounts/screens, thus displaying the most current task status for all involved.

Read More about the Best Gantt Chart Software for Project Management in 2023


Limitations of Gantt Charts

Teams use Gantt charts mainly for project schedule management. They do not put all project information in a Gantt chart because it is counter-intuitive, defeating the main purpose of the chart. Some information is therefore necessarily absent from a typical Gantt chart project plan.

Other Gantt chart limitations include:

  • Managing and updating the chart itself, especially when it’s made from scratch
  • Project scope creep
  • Limited task visibility
  • No display of budget/cost details
  • Bar length in horizontal bar chart indicates time duration, but not actual progress ( actual hours of work)
  • Difficult to get a general project overview
  • Difficult to print out and/or present to others

Benefits of Gantt Charts

Easier Project Planning

As you ramp up a project, a Gantt chart simplifies the planning process in several ways, including but not limited to:

  • Prioritizing and sequencing tasks
  • Breaking down large tasks into more manageable subtasks
  • Linking dependent tasks
  • Identifying the project’s critical path and milestones
  • Determining the longest sequence of tasks and their duration

Plugins for Seamless Workflows

A Gantt chart is useful for projects of all sizes, but manually tracking and updating a large, complex project is often difficult, exhausting, and inefficient. As such, computer programs do a better job creating Gantt charts. Project management software solutions now include sophisticated features, integrations, add-ons, and plugins that build dynamic and interactive Gantt charts that can make predictions and recommendations to keep projects on track.

Why Use a Gantt Chart?

While Gantt charts certainly do not replace trained and certified project managers, they do make project managers’ jobs easier, allowing them to work and generate project plans more efficiently. They are also more streamlined and easily parsable than something like a pert chart. Gantt charts facilitate project team collaboration and communication by lying out a project plan. Gantt chart software is, therefore, an especially good investment for organizations that execute complex, time-sensitive projects.

Read next: Advantages and Disadvantages of Gantt Charts

If you’re interested in learning more about top-rated project management software, the editors at Project-Management.com actively recommend the following:

1 monday.com

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monday.com Work OS is an award-winning no-code work management platform that helps teams manage projects and workflows more efficiently.

Used by 152,000+ customers worldwide, this fully customizable software lets you plan, manage, and track every project in one place. monday.com offers time-saving and easy-to-use features such as automations, time tracking, document sharing, and real-time collaboration. Multiple board views such as Gantt and Kanban help you structure and navigate tasks and projects the way you prefer, and dashboards give a high-level overview of your progress.

In addition, integrations with apps such as Outlook, Microsoft Teams, Gmail, and Excel, allow you to easily continue working with your favorite tools from within the platform. monday.com also offers dedicated solutions, such as monday dev and monday sales CRM, designed to answer the needs of specific industries.

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2 ClickUp

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ClickUp is one of the highest-rated project management tools today. Use Docs, Reminders, Goals, Calendars, Chat, scheduling, assigned comments, custom views, & more with this all-in-one project management tool.

Used by 800,000+ teams in companies like Airbnb, Google, and Uber, it brings all of your projects into a single app! Built for teams of all sizes and industries, Our fully customizable & proprietary features make it a must-have for anyone wanting to keep project management in one place.

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3 Wrike

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Wrike is the most powerful work management platform on the market, enabling teams to plan projects and collaborate in real time. Our award-winning software is trusted by 20,000+ companies across the globe, including Sony, Estée Lauder, and Siemens.

Wrike’s customizable features include Gantt charts, request forms, dashboards, cross-tagging, time tracking, and proofing. Integrate with 400+ apps from the likes of Microsoft, Google, and Salesforce. Automate repetitive tasks and achieve 50% faster planning. Work from anywhere with 100% access to your files via our mobile and desktop apps.

Whether you’re a small startup or an established brand, Wrike has the solution for you. Paid plans start at $9.80/user/month. Join our community of 2.3 million — start your free two-week trial today.

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