Trello Pros and Cons – With 3 Trello Alternatives

Trello Pros & Cons

When it comes to online project management, there is one name that seems to be taking over; that name is Trello. Trello is a web-based collaboration and project management tool that can aid in the planning of all of your projects in a single platform. Trello has got a plethora of benefits when it comes to making project management more straightforward. The system itself is exceptionally visual and very highly adaptable,

Trello utilized a three-tier information system. This system comprises of boards, cards, and lists. Projects and information about them would find themselves organized into boards. These boards, in turn, contain lists. These lists are then given titles, and they will have their cards. These cards create the basic unit of a Trello board. 

Users have the flexibility to drag and drop lists onto any board they choose. When these tasks are complete, you can either choose to save them to your profile or; you can save them to the cloud.

Top 3 Trello Alternative Software


Visit website Work OS is an award-winning no-code work management platform that helps teams manage projects and workflows more efficiently.

Used by 152,000+ customers worldwide, this fully customizable software lets you plan, manage, and track every project in one place. offers time-saving and easy-to-use features such as automations, time tracking, document sharing, and real-time collaboration. Multiple board views such as Gantt and Kanban help you structure and navigate tasks and projects the way you prefer, and dashboards give a high-level overview of your progress.

In addition, integrations with apps such as Outlook, Microsoft Teams, Gmail, and Excel, allow you to easily continue working with your favorite tools from within the platform. also offers dedicated solutions, such as monday dev and monday sales CRM, designed to answer the needs of specific industries.

Learn more about

2 Wrike

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Wrike is the most powerful work management platform on the market, enabling teams to plan projects and collaborate in real time. Our award-winning software is trusted by 20,000+ companies across the globe, including Sony, Estée Lauder, and Siemens.

Wrike’s customizable features include Gantt charts, request forms, dashboards, cross-tagging, time tracking, and proofing. Integrate with 400+ apps from the likes of Microsoft, Google, and Salesforce. Automate repetitive tasks and achieve 50% faster planning. Work from anywhere with 100% access to your files via our mobile and desktop apps.

Whether you’re a small startup or an established brand, Wrike has the solution for you. Paid plans start at $9.80/user/month. Join our community of 2.3 million — start your free two-week trial today.

Learn more about Wrike

3 Smartsheet

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Smartsheet is a leading work execution platform that has real-time work management features, collaboration and automation tools. Users are presented with a familiar and easy-to-use spreadsheet-like interface. However, it has enterprise-grade capabilities that even Fortune 500 companies like Cisco, Bayer, HP, and PayPal are confident to adopt in their business. Strong project management features enable teams to utilize different views of real-time data, and switch easily from Gantt, card, grid and calendar views. Smartsheet has automatic update requests, and can be used for waterfall and agile projects, product launch, sprint planning, and more. The resource management feature provides users the visibility who is busy, and who is not, in real-time. They can also attach files, share sheets, get notified, view the activity log, export, email, and print.

Learn more about Smartsheet

Trello Uses

Trello can have many uses; below, we are going to examine just a few of them:

  • Daily Organization – If your day is filled with all sorts of tasks, having all of these tasks in a single place can be essential. Trello can collate all of your tasks into lists and still enable you to get a great view of your entire day.
  • Time Tracking – Time tracking doesn’t necessarily have to be those that charge by the hour. It is actually a fabulous way to increase your productivity.
  • Organize a Reading List – If you have a slowly growing catalogue of books that you want to read, you could simply keep a list on Trello by creating cards for each.
  • Plan a Vacation – Planning a vacation can usually involve a lot of decision making. Trello helps to simplify this by creating lists for daily activities.
  • Manage Your Budget – Trello can aid in the creation of a financial plan. You can set up cards and track income and outgoings whenever you need them.
  • Project Management – Whatever your project may be, Trello will be on hand to help. Creating a board with individual lists will be the may manage all those little tasks that are a part of your overall project.

The Cons (or disadvantages) of using Trello

  • No Data, No Trello – The main issue with not just Trello, but this type of software, in general, is the reliance on data. If you have no access to the internet, you have no access to your Trello. Data access may not seem like an issue given the age we live in, but unfortunately, there will always be situations when you cannot access data.
  • Storage Is Limited – Although Trello can hold a number of attachments, these attachments are limited to 250MB per upload, should you be a gold member. The issue is that you only have a 10MB per upload allowance if you are a basic member.
  • Commenting – An ongoing issue with Trello that needs to be rectified is that you cannot edit a comment on the card. Once a comment is posted and saved, you will only get the option to write a new comment rather than edit the original one.
  • Don’t Go Too Large – When it comes to smaller projects, Trello holds its own. If however managing projects on a larger scale is required, maybe Trello isn’t the best option.  
Bridge24 Logo

For users who have grown accustomed to using Trello but need more features, it is good to connect your account to a tool like Bridge24 for Trello. The all-in-one project management solution, you will have access to a powerful reporting system and the power to export your cards on Excel, among others.

The Pros (or advantages) of using Trello.

We are now going to address some of the advantages of using Trello.

  • Mobile-Friendly – One of the most essential things that everybody requires from software nowadays is mobile access. Trello is gladly mobile-friendly, you can now access Trello via tablet, smartphone, and computer.
  • Simple Pricing Structure – Trello, in comparison with other recognized project management tools, has a far less complicated pricing structure. For example, $25 per month gives you an unlimited access package. This package allows you to invite an unlimited amount of members. This package also comes with a wide range of features that should not go ignored.
  • Notifications – Trello doesn’t disappoint when it comes to notifications. You will never miss a task. Whenever a task is removed, commented on or updated, you will receive an email notification. If you are a mobile user, you will, of course, get a push notification.
  • No More Ridiculous Notes – Did you know that most of us leave a note for ourselves and forget what the note refers to. With Trello, this will no longer be an issue; those pesky pieces of paper will be made redundant in an instant.
  • Real-Time- The update system is instant; if multiple members are working on projects at the same time, the updates will not show delay. 
  • Simply Add A New Member – You can add new members in seconds to Trello, you do this by just typing in an email address.
  • Simplicity – The most important thing of note with Trello is its user-friendly nature. Trello is simple to use, and the whole process of making cards and boards is exceptionally intuitive and user-friendly. 
  • Follows The Kanban System – The Kanban system was founded in the 1950s by Toyota and has played a rather significant role in identifying issues with the development process. The Kanban system can aid in the scheduling of tasks into smaller components by using cards and boards.

As you can see, Trello offers a multitude of benefits for almost every user, but to assess it fairly, we must also look at the disadvantages presented by Trello.


As you can probably see, Trello has many advantages and can benefit businesses, sole traders, entrepreneurs and pretty much anybody who has daily tasks or projects to manage. Weighing up the pros and cons shows that Trello is an excellent piece of software that can help you get those essential jobs done. Whether for personal or professional use, Trello is a winner. 

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