Notion Software Pros & Cons

Project management teams today have more than enough choices for the software that they can use. These tools are for collaboration and help teams increase their productivity. Among these is Notion Software, dubbed as the all-in-one workspace. Notion is where teams can collaborate, plan, write, and get organized through taking notes, adding tasks, and managing projects. Users describe it as similar to the Lego structure which provides the building blocks of projects where users can create their own layouts. Simply put, it is like having everything one needs to create something and users only need to decide what they want to make. Notion provides a workspace where users can write on a clean space and build their own wiki. It also allows them to plan using the Kanban view, use a calendar, and capture workflows and record them. Like other project management software, it offers its users functionality that allows real-time collaboration. Furthermore, it gives the ability for teams to share and assign tasks, as well as comment on them.

Notion Uses

Notion has a lot of project management teams subscribing to it for the many uses it has. Below are just some of the most important uses of the software that help users organize their work.

  1. Notion for Wiki. What makes Notion unique from other software is the fact that has wikis. This means that it has a database for company goals, office policies, engineering practices, and contact numbers in one place. Users can easily add different types of content, including embeds, images, and lists. These can be easily dragged and dropped and arranged according to the user’s preferences. Though the data just sits there, Notion’s tools make sure these are up-to-date.
  2. Notion for Projects and Tasks. Notion is for teams to help them track, plan, and do all their work in one place. Regardless of the number of projects a team has, they are able to check on them anytime right away. This is also beneficial for teams with remote members as they can easily have a unified view of the tasks. Whatever time zone they are in, they can comment and start conversations anytime about their work. Additionally, Notion allows notifications of all mentions so users can communicate and collaborate in real-time.
  3. Notion for Notes and Docs. This Notion feature allows users to add various types of content. These include videos, code, bookmarks, images, and others. Users only need to drag and drop the content and arrange them in the way they like. More than being just a text editor, Notion uses databases to track all of the notes and documents. Furthermore, users can also tag teammates and add custom keywords. They have the option to keep these notes private or share them with the team or the entire web.

The Cons and Disadvantages of Notion

  1. It takes time to set up and mobile app needs work. One of the most common feedback about Notion is the time it takes to set up. While other people find this a natural part, some others would rather use software that sets up easily. Also, the mobile app is not as intuitive as the desktop version.
  2. It needs improvement in several capabilities. Notion is a great tool but users want to be able to collaborate and annotate on PDF’s and images. Also, it doesn’t have the feature that locks pages so no one can edit the content. Many users also hope that Notion can integrate with design apps like Sketch and UXPin.
  3. The free version is limited. Notion has both free and paid versions, with the free one being limited to only 1000 blocks. But this is good enough, considering that it is free of charge and is also good for students.
  4. Notion notification is not reliable. Notion has a notification feature where users can tag their teammates to assign them tasks and due dates. Unfortunately, if their Notion is not up on their end, the notification doesn’t go through. There is also an option to turn off email notifications which hinder notifications from being received.

The Pros and Advantages of Notion

  1. Notion is user-friendly. Many users report that although it takes a bit of time to set up, new users can easily navigate the software. There are easy to understand instructions and technical support is superb.
  2. Notion is all-in-one. There is a good reason for Notion to use the tagline, ‘the all-in-one workspace’. This is because users don’t have to open multiple tabs and switch windows every time. Everything is placed under one roof which saves a lot of time.
  3. Notion can be used across different devices. Notion users can use the software on a desktop, web, and mobile device. This makes it easier and convenient for users to bring their work and access it anytime, anywhere.
  4. Notion has a free trial. Notion offers a free trial so that users will have the chance to decide if it is the right tool. This keeps them from spending a lot on something that they will end up not wanting to use. However, it may not be a good idea to use this free version for a long time because it is limited.
  5. Notion is for getting organized. Notion is known for its clean and uncluttered User Interface. Additionally, its Spreadsheets and Databases are easy to navigate which make organizing files seamless. This is owed to the fact that Notion understands that organization is the key to productivity.
  6. Notion has a suite of features. Notion empowers its users by allowing them to take notes and manage their to-do lists. It allows them to track their bills, dues, and details in a database found in their personal finance page.

Notion’s wikis are a great feature. Many users enjoy Notion’s wiki which lets them store important business information. They can store their company handbooks, projects, personal notes, and other important information.


Notion has a wealth of satisfied users who believe their jobs are easier with its use. Group productivity has also been observed with Notion. It may not be perfect yet, but its developers are constantly working to make it better for seamless user experience.

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