Notion Software Pros & Cons

Notion Pros & Cons

Project management teams today have many software options to choose from. Most applications include collaboration features that help increase team productivity. An all-in-one tool such as Notion provides project teams a platform to plan, write, collaborate, and organize. With a single solution, they take notes, add tasks, manage projects, and create reports.

Notion project management provides teams a clean workspace where they can build their own layout to plan, implement, and track their projects. They can choose from tools such as wikis, Kanban board, tables, lists, and calendars to customize workflows. Most of all, it offers users real-time collaboration that allows teams to share and assign tasks as well as comment on them to provide contextual communication.

What are the Uses of Notion Project Management?

Project teams prefer Notion for its versatility and flexibility. Here are some of the most important uses of the software in promoting and supporting organized work.

  1. Wiki. Notion has a robust wiki tool with a powerful database. Create a variety of content such as company goals, office policies, engineering practices, and contact numbers and easily locate them in one place. Users can add different types of content, including embeds, images, and lists. A drag-and-drop interface lets them arrange the layout as they prefer. Notion’s tools also make updating of information simple.
  2. Project and task management. Notion gives teams the tools to plan, track, and update multiple projects and tasks from a single platform. High accessibility, clear visibility, and real-time updates give remote teams an accurate view of all tasks. Team members can post comments and start conversations with anyone at anytime. Additionally, Notion support at-mentions for more direct communication.
  3. Notes and document management. Users can add various types of content such as videos, code, bookmarks, or images. Drag and drop the content and arrange them in different ways. More than a text editor, Notion software uses databases to track all content including notes and documents. Other features include adding custom keywords for tracking, adding teammates for collaboration, or setting due dates for project scheduling. Users can keep notes private, share them with the team, or publish them on the public web.

The Cons and Disadvantages of Notion

  1. It takes time to set up, especially for team collaboration. Project teams need not only a capable solution but also one that works immediately with minimum configuration.
  2. Search and navigation needs improvement. You need more information to find the exact work item or page. Improvement of the sidebar can help users navigate the groupings of the pages.
  3. Formatting of text does not work well when using copy/paste. The same is true when exporting to another type of file or document. Users are looking for additional capabilities such as PDF and image annotation, encryption, or a public API.

The Pros and Advantages of Notion

  1. Notion is user-friendly. Although it takes a bit of time to set up, new users can start working within minutes to create custom pages, use tables, work with web clippings, and format content with the power of a relational database. There are many Notion tutorials available, and technical support is responsive.
  2. Notion software is an all-in-one solution that provides users with more than a note-taking app. You don’t have to open multiple tabs or switch applications more times than necessary. A single platform with multiple tools saves users precious time. It also has a free plan for individuals that includes unlimited pages and blocks with up to five guests.
  3. Notion works across different devices. It has a web app, a Mac and Windows desktop app, and native mobile apps for iOS and Android devices. Users have more options to access work anywhere including off-site and while on the go. Sharing of information is also simple.
  4. A clutter-free interface with built-in customization enables individuals and teams a way to organize work, tasks, and projects. A Notion project management review might not put the software in the category of other PM tools, but its features, especially its wiki tool, give teams and organizations the flexibility to use Notion for more general and less complex projects.

Is Notion the right solution for you?

Notion has a growing customer base with business needs and workflows that are too unique for existing solutions. They choose the software solution because it allows them to create tools as simple or as complex as they need it to be. Furthermore, Notion project management provides teams the visibility when changes happen. They get real-time status updates using a single platform with all the tools each team member needs to keep projects on track.

Recommended Project Management Software

If you’re interested in learning more about top rated project management software, the editors at actively recommend the following:

Jose Maria Delos Santos

Jose is a subject matter expert and member of the writing team for and Bridge24. He has written hundreds of articles including project management software reviews, books reviews, training site reviews, and general articles related to the project management industry.