Project management has enabled teams and organizations to move their project from an initial point A to the desired point B. It is a process that brings together a client with requirements, a project manager with resources, and a project team with skills to accomplish something that solves a problem satisfies a need or takes advantage of an opportunity. To manage a project successfully, they require the right project management software.
Selecting the best PM software today for a specific requirement, team or company is a challenge. It is convenient to have many options, but it is also hard because a great number of options makes it difficult to choose the right one. There are many elements to weigh, but for this comparison, we limit the points of comparison to 5: features, price, ease of use, security, and support. We will compare 2 of the most popular work management tools for project teams: monday.com and Asana.
monday.com is a team project management software that is highly visual for managing tasks and resources and tracking progress and workflows. It is applicable to teams and companies of all sizes, such as those from Schneider Electric, Universal Studios, and Costco, to name a few. It is being used for project management, product management, agile development, team management, managing clients, orders, and productions, and more. More than 80,000 teams in 140 countries are depending on it to help them manage their work successfully.
Asana is a popular team software for managing work, projects, and tasks online. It promotes collaboration, visibility, and transparency so that users can work without distraction and focus on their goals and objectives. It is the PM platform of choice by the business of all sizes, including AirFrance-KLM Group, Sony Music, Sophos, and others. Teams in marketing, design, product development, IT departments, and across the entire company have gained benefits in using the software to grow their business.
monday.com vs Asana
The 2 selected project management software will be reviewed based on the 5 elements mentioned, and a winner will be declared for each category, as well as an overall winner.
monday.com is usable for many cases due to the collection of its features. For a quick start, users can simply choose from existing templates. It is also customizable, allowing them to add or remove certain pulses or widgets that provide information or action. As a team software, collaboration features are built-in, so all project conversations, files, briefs and checklists can be stored and searched in one place with the right work context. Teams can choose from a variety of views, such as timeline, calendar, Kanban, and others to easily understand project status and progress, as well as overall business health. It has mobile apps and integration to provide a more extended and expandable business solution.
Asana enables teams to get organized quickly, to plan and structure work as they prefer it, all in one place. It has a list view for itemized breakdown, a board view for a visual way to move work from one stage to the next, and a timeline view that allows for subtasks and dependencies. This is not a feature available in monday.com by choice. It is a powerful capability that shows how multiple tasks and deadlines connect, and how they are associated with each other for better planning and scheduling. Moreover, it has automation, a calendar view, integrations, and smart features like portfolio and workload in the higher plans. Customization is also possible with custom fields, as well as templates and admin controls.
monday.com has several premium plans that can be paid monthly or billed annually, with the latter resulting in 18% savings. It starts with the Basic plan at $39 per month paid annually for 5 users. Pricing is per group of users, and not per user. Groups are divided into 5 users, 10, 15, 20, etc. As the number of users increases, the rate per user increases. So, if you have 6 users, you will have to pay a higher rate that belongs to a group of 10 users. The software can be tried free for 14 days. However, there is no free plan.
Asana has a free plan and several paid plans. The free Basic plan is free for up to 15 people. It includes task management, list, board and calendar views, and integrations, which can be enough for starting teams and businesses. Users also have the option to pay by the month or annually, for the Premium and Business plans. Starting at $10.99 per user per month paid annually, it includes advanced features such as timeline view, custom fields, forms, milestones, and many more. Users can try the paid plans for 30 days free.
3. Ease of Use
monday.com is designed so teams can start managing and tracking their projects quickly. They can choose from a number of templates developed by users themselves from a wide array of use cases, requirements and industry. The highly visual and clear interface of the PM tool enables users to share information easily and invite others for collaboration. It has powerful capabilities coupled with intuitive visual cues such as colour codes, tips, and animations that can be picked up fast by users. There is also adequate information in its knowledge base, with webinars, guides and available professional services.
Asana is well designed for all types of users. It also has an intuitive interface, with a balance of elements, colours, and white space. It also has templates that are customizable, automation to handle repetitive tasks, and a good number of well-explained guides, video tutorials, and online courses. However, as Asana leans towards enterprise customers, the system has focused on more advanced features such as portfolios and workload management.
monday.com recognizes the value of customer data and announces its importance upfront. It emphasizes its commitment to providing a highly secure, reliable and trustworthy environment. Proof of its compliance to world-class security standards includes certifications for GDPR compliance, ISO 27001 and 27018 certifications, EU-US privacy shield framework, SOC1 Type 2, SOC2 Type 2, and SOC 3 certifications, as well as being HIPAA compliant. Built-in security features include data encryption in transit and rest, multi-factor authentication, SSO for Google, Okta, OneLogin, and SAML, and advanced session management tools.
Asana offers data replication, backup and recovery. Users can also export their data as JSON or CSV format. Other security features include SSL connection, TLS 1.1 encryption, SOC2 Type 1 and 2 certifications, and management of members and guests with an admin console. All their servers are hosted in secure, SSAE 16 audited data centers with firewalls and limited access to Asana employees only. It took some searching to find this information, however.
5. Help and Support
monday.com has an extensive knowledge base, video tutorials, and webinars. It also has an active community that helps each other through its own forum. Users can easily join a webinar, get a VIP training package, and discover success stories and techniques from other users. Furthermore, premium plans include email and phone support, one-on-one training, a dedicated customer success manager, and a network of certified partners that can provide professional services.
Asana provides priority support to all paid plan users and a dedicated customer success manager that can help provide customize onboarding plans. It has one of the most extensive online help and guides, and Asana Academy that offers free courses, and other sources of information. It also has solutions partners, technology partners and a directory of certified professionals.
Conclusion – monday.com is the Winner!
For this specific comparison on the 5 elements mentioned, it was a neck-and-neck race where monday.com emerged as the winner. Although Asana took the features and price category, monday.com also has powerful features capable to take any business requirement, and with careful planning, can provide great value with its user group pricing scheme. Moreover, the importance of ease of use, security, and available support cannot be downplayed, especially as businesses grow and take on more and different challenges. If you decide to go for Asana, we highly suggest using Bridge24 for Asana, which provides great reporting and exporting features.
Recommended Project Management Software
If you’re interested in learning more about top rated project management software, the editors at Project-Management.com actively recommend the following:
monday.com Work OS is the project management software that helps you and your team plan, execute, and track projects and workflows in one collaborative space. Manage everything from simple to complex projects more efficiently with the help of visual boards, 200+ ready-made templates, clever no-code automations, and easy integrations. In addition, custom dashboards simplify reporting, so you can evaluate your progress and make data-driven decisions.
ClickUp is one of the highest-rated project management tools today. Use Docs, Reminders, Goals, Calendars, Chat, scheduling, assigned comments, custom views, & more with this all-in-one project management tool.
Used by 800,000+ teams in companies like Airbnb, Google, and Uber, it brings all of your projects into a single app! Built for teams of all sizes and industries, Our fully customizable & proprietary features make it a must-have for anyone wanting to keep project management in one place.
Tackle complex projects with Wrike’s award-winning project management software. Break projects into simple steps, assign tasks to team members, and visualize progress with Gantt charts, Kanban boards, and calendars. Manage resource allocation and forecasting with software that’s easy to launch. Automation and AI features strip away time-consuming admin tasks so you can do the best work of your life. Streamline your practices, align your team, and ensure you hit deadlines and stay on budget.