MeisterTask Software Review 2022


MeisterTask is a highly visual and easy-to-use digital task management tool for teams. It allows users to organize projects and track tasks to completion with a clear central view. This task management software provides the big picture view, as well as the flexibility to customize workflows for greater efficiency. MeisterTask helps simplify collaboration while ensuring data is safe, insightful, and accessible from a web browser, desktop, or mobile device.

Read more: Best Project Management Apps for 2021

Table of Contents

MeisterTask Review: Features and Strengths

Project Boards

MeisterTask offers Kanban-style project boards that are fully customizable for a variety of workflows. The boards include unlimited sections that users can collapse or expand. Filtering by assignee, tag, status, and due date is possible, as well as viewing a project in a Gantt-like timeline view. Users can automate repeating steps to increase efficiency, set up a template for recurring tasks, and place work-in-progress (WIP) limits to drive focus and increase velocity.

Task Management

Task management features include appointing responsible persons for tasks as Assignees and keeping others in the loop as Watchers. Tasks can have due dates, task relationships, multiple checklists, attachments, and tags to help organize by priority, category, client, and more. Users can also add custom fields to tasks to include more information. MeisterTask has a built-in tracker to keep track of time spent on each task, which is useful for team calculations and projections.

Agenda and Analysis

Agenda is a unique feature that gives individuals a personal, private board where they can pin important tasks from across all projects. Other tools for the individual are a customizable dashboard, and desktop apps including MeisterTask for Mac and Windows, as well as native mobile apps for iOS and Android. To help monitor activity, the software includes a variety of statistics and reports for progress, time, and safety that Meistertask can export in CSV format.

Administration, Communication, Integrations, and More

Administrators can easily organize the team with an admin account, creating user groups to foster collaboration via team projects. Built-in communication features are @mentions, task comments, and email notifications. MeisterTask’s integrations with popular online apps include Slack, Hangouts Chat, Microsoft Teams, Microsoft 365 Groups, Outlook, Gmail, Google Calendar, Google Workspace, Dropbox, Box, Confluence, GitHub, IFTTT, and Harvest, among others.


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MeisterTask Pricing

MeisterTask offers several pricing plans that all include unlimited project members, customizable project boards, mobile apps for iOS and Android devices, and email support.

Basic Plan: Free

The Basic plan is ideal for simple task management and includes room for up to 3 projects, limited integration possibilities, and file attachments with a 20MB per file limit.

Pro Plan: $4.19 per user per month annually

The Pro plan includes powerful integrations and workflow automations, unlimited projects and integrations, project groups, multiple team members, statistic reports, agendas, WIP limits, and an admin account.

Business Plan: $10.39 per user per month annually

The Business plan includes everything in the Pro plan with the addition of timelines, custom fields, roles and permissions, compliance and activity exports, group sharing, security restrictions, and priority email and phone support.

Enterprise Plan: Contact Sales

The Enterprise plan includes everything in the Business plan with tailored pricing, a dedicated account manager, personalized onboarding assistance, custom security review, and SAML single sign-on feature.

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Who Uses MeisterTask?

MeisterTask is ideal for freelancers and businesses of all sizes who need a digital task management tool focused on ease of use, visual boards, and data security. Many companies in the banking, transportation, finance, and software services have adopted it for their project and task management solution. Some of its customers include IBM, AppSumo, LiveBy, Ritter Sport, FiSCHER, LBBW, and Under Armour.

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MeisterTask Supported Languages

MeisterTask supports English, German, Danish, Dutch, French, Italian, Japanese, Korean, Portuguese, Russian and Spanish.


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MeisterTask Case Studies

Cory Scott is the founder of a real estate technology company that provides an online tool that matches house hunters to their ideal neighborhood in any US city. Their users were finding it difficult to utilize the tool’s search feature, so they decided to improve the UI. Their development team was using another task management tool that has low fidelity and functionality. When they shifted to MeisterTask, it became the cornerstone of the design and development process, where a backlog of tasks go through the many sections on the project board until changes are successfully implemented. The change created fantastic results; there is now one central place for all their product development tasks, while the Slack integration keeps everyone informed.

Cornelius Rihm, who works in the Process Organization department of a large German regional bank, was assisting Marijana Schaffer, project leader for Sales Controlling, in planning a workshop on agile project management. However, the workshop coincided exactly with the rollout of coronavirus restrictions in Germany. Fortunately, Rihm discovered MeisterTask, a GDPR-compliant, digital task management tool suitable for the security-sensitive banking sector. Its intuitive interface and mobile access features allowed employees to organize their activities through visual Kanban boards that also support Scrum workflows. The remotely held workshop was a huge success, and the rest of the team integrated MeisterTask into their processes.

MeisterTask screenshot

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Why Choose MeisterTask?

MeisterTask provides users a solid and intuitive design based on an easy-to-use dashboard for projects, and tasks. All other features complement this core functionality, so users are not lost or distracted from the main purpose of the software — which is to provide an overview of work in progress. The Kanban-style project boards are customizable and will support any type of workflow. Regular data backups, two-factor authentication, and 256-bit SSL encryption helps assure customers of the integrity and accessibility of their company data.

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Company Info

MeisterTask is a product of MeisterLabs GmbH, a privately held software company based in Vaterstetten, Germany, with international offices in Munich, Vienna, and Seattle. The company develops smart and intuitive web apps that enable productivity and creativity. MeisterTask, the second product from the company, was launched in 2015, after MindMeister. A third product, MeisterNote, completes the Meister Suite of applications, providing teams an integrated solution and a smooth workflow to help them work together.

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Moiz Noorani

Moiz is a member of the expert writer team for He has written more than 100 articles including project management software reviews, books reviews, training site reviews, and general articles related to the project management industry on this site.