Compare ClickUp vs monday.com

monday.com vs ClickUp

The ability of some companies to quickly shift their workforce and processes to operate remotely is a critical business continuity factor. However, remote work was not intended as a permanent — or even a long-term — solution for many industries. Businesses and people need more options in terms of the time and place they work, as well as the right tools to maximize productivity and engagement. In this monday.com vs. ClickUp article, we compare two project management software that can provide functional tools for the times ahead.

Table of Contents

PM Software and the Future of Work

Business leaders have seen that today’s work is not always done 100% at home or 100% at the office, or strictly between 9 and 5 in one location. Employees need a safe place to work, but also need access to corporate data, company resources, and their colleagues for creative and effective collaboration. They need accessible and secure digital tools like project management software, which provide meaningful information to get everyone on the same page with everybody else.

Remote workers can have plenty of focused, quiet, and creative time, but also feel isolated. Built-in communication tools in PM software allow teams to ask questions or provide feedback in the context of work. It bridges the real and perceived distance between workers. Also, centralized cloud-based platforms make it easy to organize, automate, and track work across teams, so individuals remain accountable but their tasks become easier through modern features that minimize repetitive work.

Read also: How to Create a Culture of Accountability in Your Remote Team

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monday.com Approach

monday.com is a visual work platform for managing projects and other types of initiatives. Going beyond software and IT projects, it describes itself as a work operating system (OS) that teams can also use for sales, marketing, design, recruitment, and operations. First-time users start with a board or a visual super table they can customize with different column types using drag and drop. Further, monday.com is easy to set up, with hundreds of ready-to-use workflow templates to enable teams to plan, organize, and track their work. It has several work views like Kanban, calendar, timeline, Gantt, map, and workload views that users can switch between. The software also has automation to take care of routine tasks, integration to more than 40 apps, file search and storage, collaborative Docs, and 24/7 live support.

Monday.com screenshot

Dashboards

monday.com dashboards bring important data across projects and boards into one place. Users can easily build and customize their dashboards by adding counters, graphs, and charts. Teams can color-code items so they easily keep track of work status at a glance. Dashboards help users track costs, analyze trends, and get unique perspectives they can quickly share with others. Regardless of location, teams have the latest information about the progress, schedule, and budget of their projects. Dashboards provide both a high-level overview and detailed information that teams can use to assign and prioritize the right tasks, share needed files, and keep everyone working towards the same goal.

Kanban Board

Kanban boards in monday.com are visual tables that users primarily work with. They can drag and drop customizable columns and rows to build their main work interface and make sure that their tool fits their requirement. It is easy to set up and configure. Boards are collaborative workspaces that sync in real time to every project, workflow, or process and reflect the status of the team’s actual work. From a board, a user can also notify a team member, add files, and integrate other apps. Users can link boards together to streamline processes and keep track of every moving item.

Communications and Integration

The built-in communication features enable individuals from any work location to connect with their team. Simple and direct communication through tags and notifications allow work collaboration to stay in context. Users can embed video conferences directly within an item, or integrate chat software to turn a conversation into a work item. Also, monday.com integrates with Outlook, Microsoft Teams, Slack, Zoom, Gmail, and LinkedIn to turn conversations into action items, embed chats into boards, share information, set conference calls, or create posts directly from the PM software.

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ClickUp Approach

ClickUp is a comprehensive collection of productivity and project management tools to replace multiple work tools that typically complicate and disorganize work. It is a collaborative platform that helps various teams simplify processes and centralize effort. Project teams, development teams, IT service teams, and consultants can plan, track, and collaborate together in one central place. ClickUp includes many tools for personal, professional, and enterprise users.

Features include multiple work views with overview and detailed views, work organization, no-code customization, automation, templates, and integrations. The software lets users work using email, provides space for comments, and allows direct team collaboration through proofing and annotation. For reporting, it has dashboards to visually highlight important project indicators, milestones to indicate critical stages, and automatic activity reports. Time tracking is also available, and it’s accessible across desktops, mobile devices, and browsers.

ClickUp screenshot

Task Management

ClickUp task management provides flexibility for a variety of teams. Users can customize their task workflow by adding ClickApps that perform different tasks like automation, screen recording, and custom fields. Templates create time savings. PMs can assign tasks to multiple assignees, and teams can easily get the latest information from comment threads for each task. They can break down big tasks into smaller subtasks and display or rearrange the hierarchy using multiple views. Users can manage recurring tasks and also embed spreadsheets, docs, and videos alongside tasks for clearer context.

Document Collaboration

Remote teams can easily brainstorm ideas, document issues, or capture meeting notes with ClickUp Docs. It is a collaborative tool that allows real-time editing of multiple users with rich formatting features. Users can hold conversations while editing a document and share it publicly with set permissions on who can view or edit. Its highlighting features can include comments and create tasks. ClickUp lets users import from different document apps like Word, Google Docs, Confluence, and Notion with formatting preserved. It is a dynamic workspace that can include banners, tables, buttons, table of contents, task lists, markdown, attachments, and code blocks.

Goals

ClickUp helps teams measure and organize their project goals by linking them to specific tasks, other objectives, and key results. Teams can track progress compared to numerical, monetary, and task targets. They can use Goals to track sprints, weekly scorecards, and other important team goals. It helps bring together teams across locations and business units so they can stay on schedule, monitor progress, and work more effectively towards their goals. The software provides specific access to individuals, an owner of a goal, and permissions to manage who can view or edit.

Read also: What Is a Project Management System?

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Ready to Decide on monday.com vs. ClickUp for Your Remote Project Team?

This monday.com vs. ClickUp comparison shows many similar features that are important for today’s remote work setup. Both software are accessible from the cloud and offer mobile access through native apps on iOS and Android platforms.

monday.com is ideal for growing businesses, companies with multiple departments, and enterprises. Its quick setup, ease of use, and interactive dashboards make it a preferred choice by many users from marketing, advertising, and financial services companies. Note that monday.com pricing starts at $8 per user per month paid annually, or $10 per user monthly with minimum of three users. A free plan is available for two users.

ClickUp is a versatile tool for freelancers and small businesses to help save them from multiple subscriptions and licenses with an all-in-one solution. Its comprehensive list of tools, responsive support, and affordable plans help startups and small teams manage tasks dynamically alongside conversations for full collaboration. Teams in software development, IT, and consultants are able to make full use of its many features with affordable ClickUp pricing of $5 per user per month billed annually, as well as a forever free plan.

Jose Maria Delos Santos

Jose is a subject matter expert and member of the writing team for Project-Management.com and Bridge24. He has written hundreds of articles including project management software reviews, books reviews, training site reviews, and general articles related to the project management industry.

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