Celoxis Software Review 2021

CeloxisCeloxis is a comprehensive and collaborative project management software for businesses. This web-based software lets users manage projects, resources, and business processes with several built-in tools and features. Project teams, clients, and executives can collaborate, track, and get real-time reports using a single shareable and secure platform for a variety of use cases and industries.

Table of Contents

Celoxis Review: Features and Strengths

Project Management

Celoxis provides a comprehensive solution for managing projects that covers request tracking, project planning, project tracking, project accounting, and portfolio management. Users can collate project requests from multiple sources like emails, forms, and spreadsheets, and then prioritize them based on business KPIs. They can build dynamic project plans that automatically adjust with auto scheduling tools, support for inter-project dependencies, and multiple assigned resources per task.

Teams can track with milestones, RAG health indicators, critical path analysis, baseline, and EVA methods, as well as automatic email alerts. Project accounting tools provide visibility into budget, receivables, and profitability, with tools for profit and margin tracking, revenue forecasting, and custom KPIs. Portfolio management provides aggregated information across projects on custom dashboards.

Resource Management

Project managers can easily allocate resources based on availability, demand, and skills. Celoxis supports teams on multiple locations and shifts, and includes tools for capacity planning, calculation for holidays and exceptions, and instant overload alerts. It tracks time, cost, and billing through an integrated timesheet and expense module. Features include multiple-level approvals, built-in timers, automatic reminders, and customizable policies.

Reporting, Collaboration, and More

Celoxis provides users a comprehensive view of projects and teams, so they have a real-time insights. Reports can include custom fields and custom formula fields that they can use in filters, columns, or charts. It allows chart drill-downs and bulk actions on records. Users can view reports on Celoxis dashboards, which they can resize as needed. Other reporting features include multiple dashboards, scheduled reporting via email, and PDF download. Collaboration is available with teams and clients through file sharing with version control, online discussion with support for @mentions, and free client portals. The software also has an activity stream and shared calendars. The interface is compatible to different mobile platforms without the need to install native apps.

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Celoxis Pricing

Celoxis offers one simple per-user price with a minimum of 5 users. A 30-day trial is available.

Cloud Edition: $25 per user per month

The Cloud edition includes free 24/5 support, free clients and virtual users, and 2GB of file space per user. Companies can also pay yearly, every 2 years, or every 3 years with corresponding discounts.

On-Premise Edition: $450 per user billed once

The On-Premise edition includes free support for one year and an optional annual maintenance contract (AMC), free clients and virtual users, and free upgrades for users with a second AMC.

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Who Uses Celoxis?

Celoxis is ideal for small and large businesses looking for a web-based project management software that can be deployed as a cloud or on-premise solution. Businesses, universities, and government offices around the world use the software, including Adobe, the University of New South Wales, Northern Ireland Assembly, Bombardier Jets, University of Washington, Utah.gov, Cleveland Clinic, Cornell University, and Council of Europe.

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Celoxis Supported Languages

Supports English, Arabic, Chinese (Simplified), French, German, Portuguese, Russian, and Spanish.

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Celoxis Case Studies

Michael Milshtein is the director of engineering and development for an American e-learning content development and consulting services company. This completely virtual organization with geographically dispersed team members has very strong project management practices, but their de facto on-premise PM software became incompatible over the years due to limitations in resource planning, project status reporting, decentralized project plans, billing leaks, and spiraling license costs. Celoxis is the best replacement to handle large project plans, providing the company with Gantt chart. It allows them to allocate resources by effort, and give users a robust and customizable reporting tool. Its web-based, on-premise installation also cut license costs by 60%.

Laura Yue is a business analyst for an Australia-based hardware and software solutions provider to the mining and civil infrastructure industries. Work on its several divisions was project-based, but the company did not have a formal project management tool for tracking progress and costs. It was looking for a solution to address information silos, missing project and time tracking, and cost overruns, as well as tracking employee leave and personal time-off. The company chose Celoxis for having a cloud-based solution available through browsers, sophisticated PM features, extensive work tracking, reporting capabilities, ease of deployment, intuitive usability, and a responsive support team.

Celoxis screenshot

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Why Choose Celoxis?

Celoxis project management software provides a timely solution for companies and enterprises adopting digital transformation and consolidating business processes. It comes with all the necessary features to enable teams in remote and hybrid work setups to stay connected, focus on being productive, and make data-driven decisions — without having to switch between tools. Users can spend more time completing work and sharing insights, rather than looking for information.

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Company Info

Celoxis Technologies is a privately held project management software company with headquarters in Pune, India. It was founded in 2001 and is the first company in India to offer SaaS and on-premise deployment of its software. The founders Nikhil Daddikar and Ravindra Wankar started with the idea of building a PM software flexible and scalable enough to address project management and collaboration challenges in the workplace. After two decades, Celoxis continues to be a favorite PM platform, having outperformed the competition and weathered global economic downturns. It continues to be a relevant tool for the changing project management landscape.

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Jose Maria Delos Santos

Jose is a subject matter expert and member of the writing team for Project-Management.com and Bridge24. He has written hundreds of articles including project management software reviews, books reviews, training site reviews, and general articles related to the project management industry.

8 Responses

  1. Thank you for your review Megan. This is one of many positive reviews I read on Celoxis, and it is certainly helping me in my evaluations.

    Our company http://www.sweetrush.com is on the path of establishing and implementing the appropriate Project Management solution, and Celoxis certainly came across as one of the most viable candidates. Lots of useful functionality, ton of reporting capabilities.

    There are weaknesses too though, like confusing security rules and a less-then-straightforward time tracking, but the stronger sides of this application seem to make up for the weaker sides.

    In any case, I would certainly recommend for anyone looking for the cloud-based PM solution to take a close look at Celoxis. It impressed me on many levels, and I am not an easy person to impress :).

    Again, thank you for the review, it was very helpful.

  2. Katrin Kaufmaann says:

    Jose, Thanks for this detailed review. I’d like to add my experience of using Celoxis at Datacorp. What I like best about Celoxis is its flexibility in reporting. The reporting is so robust that it lets me create all sorts of complex portfolio and resource reports even on my business fields. Further it has a clean UI and is very simple to learn. It’s an excellent tool for time tracking, especially the weekly time sheets and the one-click approve feature.
    I do agree with Misha that setting up security can often be challenging, especially with multiple roles and workspaces. To ease that out, Celoxis does provide a complimentary 1 hour session on Administration and Security best practices to its new customers. I’d encourage everybody to sign up for this. It really smooths out your new software deployment process.
    Their support champions were helpful and very patient, especially with our initial queries about the system.

    My recommendation to those looking for a project management tool is that Celoxis is good. In fact it’s the best in my opinion. However definitely use the trial period that is offered to you and watch as many of their video tutorials to make sure it works for you and your business!

    • Two years after my original comment.

      We did implement Celoxis in our organization after all, and now are hopefully at the end of a very long integration process.

      Since 2013 Celoxis went through at least 2 new major versions, and drastically improved the performance, which was not bad in the first place. Their ability to handle large project plans is very impressive. I tried some alternative solutions which would choke on a 700-task project plan import.

      They also hiked up the prices, and that was a significant jump. I believe a single license went up 2-2.5 times. That still makes their pricing competitive, but not as attractive as before.

      If anyone has specific questions about Celoxis, I would be happy to answer and share my experience.

      • Ash says:

        Hi Misha

        We are in the process of identifying project management software and identified Celoxis as one of the prospects..we are engineering and manufacturing company and spread across the world..we would be using the software predominantly for product development (with many iterations) and process flow for product approval (change management) besides team collaboration.
        Software we are looking for must be very good with resource planning, visual representation (Gannt chart) scheduling/rescheduling, task management and reporting tool

        Can you comment about Celoxis based on the above..Would be much appreciated

        Thanks
        Ash

    • Jose Maria Delos Santos says:

      Hi Katrin,

      I’m glad to hear that your team had a great experience with Celoxis. You shared good tips and recommendations. Good luck!

      Jose

  3. Sheri Stamps says:

    We found Celoxis very intuitive and highly responsive to use. Celoxis’ ability to handle large, dynamic project plans is very impressive. We are a technology service provider with offshore development centers and need to work on larger, and often phased projects.
    Celoxis has helped us to create and manage our projects in a consistent and transparent manner. The email alerts keeps everybody notified of their up-coming and overdue tasks.

  4. Alok says:

    We’re in same boat and looking for PM tool. Tool looked good during the demo. However, being US based company, we’re concerned that they do not provide any on-site support even for on-boarding. Based on what I’ve read and been informed, they only provide virtual support.

    How is their virtual support? Any experience to share?

    • Evan Rhodes says:

      @Alok, we have been with Celoxis for little over 8 months now. I can vouch for their support team – they are super responsive and exceptionally good! Initially, we were also apprehensive about their 24×5 virtual support, but they have proved me all wrong. Whenever we have an issue, we just open a ticket with them and get a response within a matter of minutes! Their reps often go out of their way to help us building our custom business formulae we often struggle with.
      We had also purchased their onboarding program – the fast-track modules. They were also professionally delivered via an online platform by knowledgeable and patient people.
      The other thing I’d like to add is how the entire Celoxis team works with their users, constantly taking in their suggestions for product improvement. I requested an improvement in their task updates (% Complete) to mark the task up-to-date without having to manually select 25%, 50%, … options and they were quick to deliver it.

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