Zapier Alternatives for Workflow Automation

Zapier AlternativesBusinesses do their best to automate workflows so that systems or platforms handle their processes automatically instead of manually by employees. Workflow automation provides significant improvements in handling processes like routing data, files, or tasks, resulting in higher efficiency, productivity, and accuracy. Integration Platform as a service (iPaaS) software like Zapier integrates software applications in different environments with pre-built connectors, business rules, maps, and transformations. With Zapier, businesses of all sizes can quickly integrate apps and efficiently automate workflows so that people can go back to doing what only they can do best.

Table of contents

What is Zapier?

Back to top

Zapier is an integration and work automation platform that lets users link applications and automate the flow of data between apps. As a result, a company is able to innovate and build a business solution in less time with low-code tools. Zapier allows users to build their workflows—called zaps—by choosing ready-to-use triggers and setting workflows between web apps in motion. Actions are automatically completed while users attend to more important work that requires their attention. The software tool can provide instant notifications, data routing, and task automation, among others depending on the web apps used. A free plan with monthly limits is available as well as several paid plans that start from $19.99 per month billed annually or $29.99 on a monthly basis.

Advantages of Zapier

Back to top

Zapier lets users connect their applications to thousands of other apps, giving users more options to choose the best way to automate their business solution. By simplifying the process of integration and automation, businesses can save on cost and time. The solution is within reach of SMBs in terms of pricing, giving them enterprise-grade capabilities to compete with larger companies. Workflow automation allows them to move faster, whether bringing goods and services online, closing leads quickly, spending less time on busywork, reducing errors, offering better customer service, or changing their business model completely.

Read also: How Companies are Using Intelligent Automation for Project Management

Drawbacks of Zapier

Back to top

Zapier’s pricing plans are determined by how many tasks are automated per month. This is confusing for some users, considering task automation varies depending on frequency and volume of data flow that triggers the task automation. So in order to take full advantage of the system, users need to get the next higher plan. Since all the integration and automation happens in the cloud, users need to know how tasks are happening and learn to troubleshoot the process as well as the API connections. A mobile app to monitor activities and errors and to control the workflows is a popular suggestion. Also, Zapier doesn’t check triggers in real time but on a periodic basis, so delays are likely to happen.

What to look for in Zapier alternatives

Back to top

Integrating different apps to create a workflow automation can be daunting for new users, even with low-code solutions like Zapier. In considering Zapier alternatives, check for the following features and support:

  • Instructional how-to videos to smooth out the learning curve
  • List of supported apps, systems, platforms, OS, and devices
  • Mobile app to monitor, create, and control workflows
  • Visual editor or drag-and-drop interface
  • Templates at no added cost for a quick start
  • Shareable workflows with team members

Top Zapier Alternatives

Back to top

Zapier provides workflow automation with thousands of app connections to choose from, but it’s not your only option. There are other tools out there may be more affordable, better suited to your business needs, or more responsive for support. If your business uses mostly Microsoft products, consider using Power Automate. But if your company uses more varied list of applications, consider the following Zapier competitors:

IFTTT

IFTTTIFTTT (If This Then That) is a software service that allows users to connect their apps and devices for a more powerful result. The integration platform includes more than 650 brands for users and developers to build secure connections. They can build smart homes, interconnect social media platforms, and synchronize apps across systems, platforms, or devices. New features go beyond if-this-then-that commands with queries, conditional logic, and multiple actions. IFTTT is available on both iOS and Android platforms. Free and pro plans are available.

Integromat

IntegromatIntegromat is a Zapier free alternative that lets users connect apps and automate workflows. It is a powerful integration platform for visualizing, designing, and automating work that can be as simple or as robust as needed. Users can choose from hundreds (650+) of apps with new ones added regularly to directly connect or use an API. Integromat can automate a variety of processes, from marketing and sales to IT and development. Thousands of free templates are available ready to use or for customization. Premium plans are also available and start at $9 per month for 1,000 operations.

Automate.io

Automate.ioAutomate.io is a cloud-based software that lets users connect their cloud apps to automate repetitive processes. They can create simple one-to-one automations or complex workflows that span across multiple apps. Users can create integrations visually in Automate.io using a drag-and-drop interface. They can add a time delay or conditional logic and format data into shareable workflows. Over 200 cloud app connectors are available, with webhooks and REST APIs for the rest. A free plan and several premium plans are available that starts from $9.99 per month with 600 monthly actions.

MuleSoft

MuleSoftMulesoft is an integration platform for connecting SaaS and enterprise applications. The platform lets users create connected experiences, products, and services with its Anypoint Platform. It has pre-built connectors, templates, and integration patterns that allow users to connect to hundreds of systems. Users can apply MuleSoft for a variety of use cases such as business automation, SaaS integration, single view of customer data, ecommerce, and legacy modernization. Enterprises can develop, deploy, manage, secure, and reuse APIs, connectors, templates, examples, and other integration assets.

Read also: Benefits of Business Process Automation

Celigo

celigoCeligo is an integration and automation platform for connecting applications and automating businesses. Users can build and manage simple as well as complex integrations at scale. It has an intuitive design and hundreds of pre-built connectors with tools for developers, orchestrations, and data governance. It has Javascript hooks, universal connectors, and error management for both technical and non-technical users alike. Celigo users include companies in software/SaaS, ecommerce, supply chain, finance and accounting, customer journey, and HR.

Boomi

BoomiBoomi is an iPaaS solutions and tools provider. It is among Zapier alternatives that offer cloud native solutions with its single instance, multi-tenant tool. It has a lightweight runtime engine that allows users to deploy integrations wherever needed: in the public or private cloud or on-premise. Boomi also has a drag-and-drop visual UI and low-code tools that support a wide range of projects. Other features include automated data mapping, automated connector configuration, simplified error resolution, and automated regression testing.

Leadsbridge

LeadsbridgeLeadsbridge is an integration platform to boost sales, productivity, and automation. The software focuses more on advertising, but it has over 300 different marketing integrations and custom solutions. Leadsbridge has tools to synchronize all lead data automatically. It helps target custom audiences between CRM software and other marketing tools. The software can track leads both in an online and offline setting. It syncs all critical marketing data across channels. Premium plans start at $29 per month billed annually.

Integrately

IntegratelyIntegrately boasts of 1-click integrations that users can choose from its large collection. Users can send marketing leads to a CRM, add leads or purchases to a spreadsheet, update meetings in Google Calendar, notify via email or Slack when a deal happens, and automatically create invoices in QuickBooks. It can easily connect one app to another, but users can also customize or create their own automations where they can add conditions and multiple actions. Aside from CRM and marketing apps, it can also create connections between productivity tools, project management software, forms, and survey apps. The Free plan includes 200 tasks and paid plans start at $15.99 per month billed annually.

Ready to try a Zapier alternative?

Back to top

Zapier is a pioneer in the automation software space. Millions of users continue to rely on Zapier to take care of their tedious tasks, but competitors are growing in number. For instance, PieSync, a productivity tool that syncs contacts bi-directionally in real time is now part of HubSpot’s Operations Hub, an integration and automation platform between HubSpot and other applications. If you’re unsatisfied with Zapier or want to try something new, our shortlist can help you start your search in finding the right workflow automation tool for your business.

Jose Maria Delos Santos

Jose is a subject matter expert and member of the writing team for Project-Management.com and Bridge24. He has written hundreds of articles including project management software reviews, books reviews, training site reviews, and general articles related to the project management industry.

Leave a Reply