Projects may be temporary in nature, with a start date and end date. The methods and processes developed, however, and the skills, lessons, and insights gained can be utilized repeatedly, perhaps refined occasionally, depending on the situation. So, the way teams and organizations manage projects evolves and matures, and at times becomes agile, which is all to the benefit of the customer and other stakeholders. However, the maturity and improvement of a company’s project management are easier with the help of project management software.
With the right PM software, teams are able to collaborate easily, which smooths out the workflow, removes bottlenecks, and allows for speedy completion. Schedules are followed, deadlines are met, and milestones are reached. And these are made possible because communication with the client, partners, team members, and everyone involved is clear, regular, and available as needed. This shows how important it is to choose the right PM tool, 2 of which we will compare against 5 categories: features, price, ease of use, security and support.
Wrike is an online project management software with powerful collaboration features that enable teams to speedily and efficiently deliver projects. It is a professional-looking, enterprise-grade work management platform that helps its users accomplish their tasks and goals in the best way possible. Over 20,000 companies like Airbnb, TGI Fridays, and Hootsuite use it to improve their products and services. In 2018, it was acquired by Vista Equity Partners, a leading investment firm that partners with companies having strong growth records.
Asana is an online task, project, and work management solution founded in 2009. To date, it has been valued at $1.5B with a unicorn status, a financial term that describes how successful (and rare, like a unicorn) a business venture has become. It is a well-designed, user-friendly PM tool that has grown from a simple task tracking tool to a capable collaboration platform with business- and enterprise-level features. Customers like Sony Music, ClassPass, and HubSpot are some of the big users but is also used by many SMBs to get organized, stay on track, and hit deadlines.
Wrike vs Asana
The 2 contending software will be evaluated against the 5 mentioned categories, with a winner per category, and an overall winner declared at the end.
Wrike has a solid task management feature that captures all important information for the completion of a task. Furthermore, it has an interactive Gantt chart with tasks, subtasks, and dependencies, and dynamic request forms that help simplify project planning. It has customizable dashboards and workflows that can take any kind of work setting. A proofing and approval tool enables marketing and product teams to collaborate effectively but also has tools for IT and engineering teams, to name a few. It has interactive reports that can be shared easily, notifications that can be scheduled regularly, calendar, time tracking, graphical analytics, and many apps and integrations.
Asana is applicable to many teams and workflows. For example, project management features allow teams to track progress, identify blockers, and collaborate across the company. It also has several views, such as lists, boards, calendar, timeline, and workload. Customization is possible with custom fields for more accurate tracking. Other features include forms, subtasks, dependencies, sections, milestones, advanced search and reporting, proofing, and integrations.
Wrike offers a free plan for up to 5 users and includes a simple shared task list that can be used by small teams. The premium plan starts with the Professional plan at $9.80 per user per month for a group of 5, 10, or 15 users. It includes full collaboration and project planning tools, as well as a free trial of the proofing tool. However, if you have more than 15 users, you will have to get the Business plan at $24.80 per user per month with a minimum of 5 users.
Asana also offers a free Basic plan for up to 15 users. It already includes task management, a variety of views, collaboration features and integration with other apps. Paid plans can be subscribed to either month-by-month or paid annually. The Premium plan at $10.99 per user per month billed annually (or $13.49 monthly) includes all Basic features plus timeline, custom fields, forms, milestones, admin console and other features.
3. Ease of Use
Wrike has a professional-looking layout that allows users to access its powerful features easily. But sometimes, the very business-like interface can be intimidating to new and non-tech users. With a little onboarding training, teams can happily discover the capabilities and automation included in the software. It allows users to create dependencies, and show them how it affects the overall plan. Navigation is another tricky issue, but something that can be learned with use. Templates are available, to help smoothen the learning curve.
Asana is well designed for all types of users. It guides users with their friendly and highly interactive UI so that they can focus on their work instead of learning how to use the PM tool. Layout, colours, and spacing, to name a few are balanced to be non-intimidating for first-time users. It also has cute animations to celebrate accomplishments, which delights users and encourages them to get the next one. Templates are also available, as well as a comprehensive online guide, video tutorials, Asana Academy, and even several third-party course providers.
Wrike has a list of security features, especially for its enterprise customers. It supports SAML 2.0 SSO, 2-factor authentication, password policies, admin-controlled permissions, on-demand user audit reports, advanced user access controls, and network access and compliance policies. The physical security of data centers is well documented and is certified to ISO 27001, SOC1 and SOC2, and ISAE 3402 standards-compliant. It has a disaster recovery infrastructure with scalability and security, such as SSAE16 / ISAE 3402 Type II, ISO 27001, FedRAMP, PCI DSS, and HIPAA and other certifications. Data encryption is TLS 1.2 with 256-bit AES encryption both for data in transit and in storage.
Asana also adheres to world-class standard security such as SOC2 Type 2 certification, GDPR compliance and EU-US privacy shield. TLS 1.1 data encryption and SSL connection are applied. Other security features include SAML, user provisioning and de-provisioning, as well as data export and deletion.
5. Help and Support
Wrike help and support are clearly presented. It has a comprehensive Help Center with interactive training, videos, getting started articles, and community support. Moreover, paid accounts to get not only email but also help center chat, phone support, even a dedicated phone line and workspace chat, 24/7.
Asana provides priority support to its paid plan customers and a dedicated customer success manager to higher plans. It also has an easy-to-use knowledge base, a friendly community forum, and can recommend certified professionals to provide solutions.
Conclusion – Wrike is the Winner!
Getting the upper-hand in the features, security, and help and support categories, we declare Wrike as the winner in this 5-round category comparison. Price and ease of use are important factors. However, the subscription can be planned to obtain the best value for a number of users against project requirements. Also, users will get familiar as they use the software on a daily basis. Asana also has great features, secure infrastructure, and adequate help and support for its customers. Should you decide to go for Asana, we highly suggest using Bridge24 for Asana, which provides great reporting and exporting features.
Trending Project Management Software
If you’re interested in learning more about top-rated project management software, project-management.com actively recommends the following:
monday.com Work OS is an award-winning no-code work management platform that helps teams manage projects and workflows more efficiently.
Used by 152,000+ customers worldwide, this fully customizable software lets you plan, manage, and track every project in one place. monday.com offers time-saving and easy-to-use features such as automations, time tracking, document sharing, and real-time collaboration. Multiple board views such as Gantt and Kanban help you structure and navigate tasks and projects the way you prefer, and dashboards give a high-level overview of your progress.
In addition, integrations with apps such as Outlook, Microsoft Teams, Gmail, and Excel, allow you to easily continue working with your favorite tools from within the platform. monday.com also offers dedicated solutions, such as monday dev and monday sales CRM, designed to answer the needs of specific industries.
Wrike is the most powerful work management platform on the market, enabling teams to plan projects and collaborate in real time. Our award-winning software is trusted by 20,000+ companies across the globe, including Sony, Estée Lauder, and Siemens.
Wrike’s customizable features include Gantt charts, request forms, dashboards, cross-tagging, time tracking, and proofing. Integrate with 400+ apps from the likes of Microsoft, Google, and Salesforce. Automate repetitive tasks and achieve 50% faster planning. Work from anywhere with 100% access to your files via our mobile and desktop apps.
Whether you’re a small startup or an established brand, Wrike has the solution for you. Paid plans start at $9.80/user/month. Join our community of 2.3 million — start your free two-week trial today.
Smartsheet is a leading work execution platform that has real-time work management features, collaboration and automation tools. Users are presented with a familiar and easy-to-use spreadsheet-like interface. However, it has enterprise-grade capabilities that even Fortune 500 companies like Cisco, Bayer, HP, and PayPal are confident to adopt in their business. Strong project management features enable teams to utilize different views of real-time data, and switch easily from Gantt, card, grid and calendar views. Smartsheet has automatic update requests, and can be used for waterfall and agile projects, product launch, sprint planning, and more. The resource management feature provides users the visibility who is busy, and who is not, in real-time. They can also attach files, share sheets, get notified, view the activity log, export, email, and print.