Workzone Software Review

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Workzone is a project management software for teams of all sizes that includes core project management features as well as reporting and collaboration tools in an easy-to-use platform. It enables project teams, marketers, IT, and other business users to organize and track all aspects of their project using visual work views—from schedules and dependencies to document versions and approvals. Workzone is also customizable and secure for the team and its clients and partners.

Table of Contents

Workzone Review: Features and Strengths

Project views and management

Workzone project management software provides a comprehensive set of features to give teams up-to-date information and visuals on where each project stands. The Project Dashboard provides a big-picture summary view of projects across departments, clients, or campaigns, and the To-do List, created and emailed automatically to each user, complements the dashboard to give a focused day-to-day work view. As users update their individual tasks, the project plan gets updated automatically.

Other project management features include the Gantt chart for viewing schedules across a timeline, task dependencies for linking dependent tasks, group calendars for tracking events or tasks, and project boards for tracking work items that go through workflow stages. It also has status alerts, project templates, custom request forms, workload reports, and time tracking.

Document sharing and team collaboration

Workzone simplifies collaboration with teams, employees, clients, and partners using secure file sharing with varying levels of access. Image markup allows users to add comments directly on a PDF or image file within the software, and users can send an email alert that includes a link directly to a work item whenever there is something new to review.

Communication is easy with a comment area for every document or project task. Teams can discuss changes, record meeting notes, or detail phone conversations. It also automates an approvals workflow with a dashboard that shows where everything stands. The file versioning feature keeps track of multiple versions of files automatically organized with its own version number.

Personalization, security, customizations, and more

Workzone allows users to customize its interface with their own logos and colors to reflect their or their client’s brand. Users can create a private portal or extranet for each client or business partner. For security, the project management software uses 256-bit SSL encryption as well as access restriction by project, folder, or document. Unauthorized users will not see restricted information. For contingency purposes, secure servers go through data backups every hour.

Further, users get unlimited support from a real person for all types of issues. Its REST API allows custom integration to other software. For instance, a Zapier integration lets users connect to many other web apps.

Workzone

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Workzone Pricing

Workzone is available in 3 plans. The Team, Professional, and Enterprise plans shown below are based on 15 users. Although, Workzone is ideal for teams between five and 500. Pricing for smaller teams of less than 5 starts at $200 per month, and all subscriptions are billed annually.

All plans come with unlimited project and task management, project templates, Gantt charts, Kanban boards, and unlimited training and support. Those interested can request a product demo.

Workzone Pricing

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Who Uses Workzone?

Workzone project management software is for businesses of all sizes in need of an easy-to-use yet more-than-basic project management software. Teams in marketing, accounting, communications, PMO, and product development will benefit from using the all-in-one software and more so when used across the organization.

Workzone software is in use in many industries like healthcare, real estate, financial services, manufacturing, educational institutions, insurance and asset management, clothing and apparel, banking, and NGOs. Customers include Legacy Health, Vizient, Allianz, Wells Fargo, Reuters, DKNY, Baxter Credit Union, Texas State Technical College, and Purdue University.

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Workzone Supported Languages

Workzone software supports content entry in a variety of languages, but all system menus and settings are available only in English at present.

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Case Studies

Erin Macasek is the director of integrated marketing of a fast growing credit union with 300,000 members and 60 branches in the U.S. and Puerto Rico. Because of the swift growth of the company, the increase in scope and size of the team’s workload, and the ineffective method of using an Excel master document and a hard copy system for proofing, the company chose to implement Workzone as its project management software. Since then, they were able to track projects, move work forward, and provide a record of data to help assess staffing decisions.

Nic Alvarado is the vice president of communications and creative services for a state technical college in the South. He needed data to justify the department’s proposed annual budget but was finding it difficult because of different departments spread across different locations without standard procedures. After merging the different departments, the college chose Workzone software for two reasons. First, it is a project management software built by marketers for marketers, and second, it is an all-in-one solution that helps them track and report all projects complete with insight into assignments and budget allocations.

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Why Choose Workzone?

Workzone project management software provides the right set of features, intuitiveness, and security for all types of teams and users. It organizes projects, processes, and workflows, so teams can communicate clearly and collaborate effectively, leading to optimal performance and savings in time and money.

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Company Info

WorkZone LLC is a privately held software company based in Philadelphia, PA. It was founded in 2002 by Rick Mosenkis, CEO, and Allan Kamish, chairman, to provide marketers a better way to manage projects and collaborate with other teams. Over the years, the company has grown from a small team to a slightly larger team of people who come to work and solve problems everyday to make customers successful.

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Jose Maria Delos Santos

Jose is a subject matter expert and member of the writing team for Project-Management.com and Bridge24. He has written hundreds of articles including project management software reviews, books reviews, training site reviews, and general articles related to the project management industry.