What is Pomodoro Technique and How to Utilize it to Maximize Productivity
Productivity bloggers are creating a brouhaha over the newly discovered Pomodoro technique. Actually, the technique existed years before and it is now that productivity experts are researching, studying, experimenting, and discovering the benefits which POMODORO technique is delivering to users as well as managers.
With technology surrounding us every minute and distractions appearing at every step we take, in the form of notifications, reminders, apps, and what not, employers have been concerned than ever about decreasing productivity levels; even the quality of work delivered by employees has been gradually taking a downward slope. All thanks to cell phones and the distractions they produce.
With technology constantly hovering on us from the time we wake up to the time we sleep, it becomes difficult to maintain focus and deliver the best of our capabilities to achieve our individual as well as organizational goals.
With these behaviors, and eventually concerns, assuming a gargantuan form, productivity experts pulled up their socks to come up with techniques which can help in maximizing focus as well as productivity. One technique which has been gaining a lot of acclaim is the POMODORO TECHNIQUE. It had been existing for ages. However, it is due to the smart phone era that it has being propagated and practiced more than even.
What is Pomodoro Technique?
Pomodoro technique is a time management method which aims at maximizing productivity through focused sessions of work. Under this technique, you work in blocks of 25 minutes after which you take complete break from work for 5 minutes. The 25 minute work session is referred to as Pomodoro Session. Each of the Pomodoro sessions demands you to work with complete focus on the task at hand.
It is effective in avoiding distractions and gain maximum productivity due to regular breaks. Initially developed by Francesco Cirillo during the late 1980s, it is now considered the number one productivity technique. A number of apps have been developed based on the technique to help both employees and employers maximize productivity.
How to Implement Pomodoro Technique?
The implementation of the technique requires 6 steps.
Step 1: Plan
The first step in the use of Pomodoro technique to chalk out a plan for your day. Setting realistic goals is the key because for each session you have to plan out a task. Decide on the tasks you will do during each Pomodoro session and jot them down.
Step 2: Set the Timer
Set the timer to 25 minutes. If possible use a timer with no pause button. No matter what, you should not stop or pause working before the timer rings.
Step 3: Start Working and Focus on The Task
After the timer is set, start working on the task at hand. Keep all distractions away. For instance, keep your notifications off, set your status to “Do Not Disturb”, keep your mobile phone away, etc. This will help you focus only on work.
Step 4: Time for Break
Once the timer rings, take a break of 5 minutes and put one checkmark to denote the completion of Pomodoro work session. You can listen to music, read your favorite book, chat with a friend, or do anything which refreshes your senses and sets you for the next work session.
Step 5: Repeat
Go back to step 2 and repeat the subsequent steps to complete 4 Pomodoro sessions.
Step 6: Increase Break Duration
From the fifth session, you can take a longer break of around 15-20 minutes and implement the technique. If the tasks are complex in nature, then it is recommended to for a 20-minute break.
How Pomodoro Technique Helps in Maximizing Productivity:
The main idea behind Pomodoro technique is to work while you work and when you take breaks be completely away from your desk. This ensures you that you regularly get rejuvenated and charged up to take on the next work session.
It improves productivity levels in different ways:
Pomodoro technique helps improve productivity by improving focus on the task at hand. As each of the sessions is planned, the individual, implementing the technique, is sure about the upcoming break. This makes him or her focus on the task as he or she is aware that a break is approaching. Planned breaks improve self-discipline and make an individual concentrate on the given task.
2. Less Distractions:
As the technique requires individuals to keep all the distractions including smart phones away from the work desk, it ensures maximum productivity. Smart phones, phone calls, and other interruptions are to be kept away during Pomodoro sessions. This makes it sure that an individual is focused completely on work while working.
3. Refreshing and Planned Breaks:
As the breaks are already planned, an individual practicing this technique will take a break only when it is on the schedule. He or she will not have the opportunity to pause the timer. As the break is already approaching, there will be no thought of taking any breaks while the work sessions is on. This makes the individual totally focused on work instead of entertaining unplanned two-minute breaks. Regular breaks refresh the individual and motivate him for delivering the best during the next Pomodoro session.
The popularity of Pomodoro technique is only going to increase with employers seeking to maximize productivity and employees also embracing it to achieve their long-term career goals through focused work sessions. Although there are a number of apps on the Apple and Google Play Store which are available to make the application of Pomodoro technique easier, the traditional technique emphasizes on using a mechanical timer, paper, and pencil.
Due to the physical winding of the timer to start the task, ticking of the timer, ringing announcing the break, etc. associates the flow and focus of the technique to the physical stimuli.
So, are you ready to implement this technique to maximize the productivity of your employees or for yourself? If yes, please share the reasons. What impediments do you think may deter the effective implementation of this technique? Please type down your thoughts in the comment section below.