Top 11 Best Project Management Best Practices
Whether you are building a client website or planning your housewarming party, planning and managing the whole event lifecycle has never been a cakewalk.
Whenever you plan a new project, you must be aware of some proven project management strategies and practices that can turn your project into a success.
And if you have the right project management process, you can streamline your workflow, manage operations accurately, reduce the burden, meet the deadlines on time, and finally make on-time deliveries to the end customers.
11 Best Project Management Techniques
Deploying the right set of project management techniques can help you attain your objectives and convince your users easily.
So, here I am listing the 11 proven project management techniques that will help you manage and control your project lifecycle like a pro.
1. Clear requirements thoroughly with your team
Before you step into a new project, you must ensure that all the requirements are clearly understood to the team members or not. It is necessary to discuss the client requirements with the key people involved in the project development- managers, project coordinators, clients, and other team members. You can’t take this stage lightly, because if the client requirements aren’t clear to you and you work upon a different perspective, you’ll land up in trouble.
2. Build a project plan
Once your team is clear with the client requirements, you must build a project plan that clearly includes the major project milestones, task scheduling, client budgeting, monitoring risk, and quality parameters. It will ensure that you have a clear pathway to follow during the project lifecycle.
3. Risk response team
You need to have a risk response team to keep yourself backed up during an unexpected phase. In simple words, the risk response team will keep you safe during the worst-case scenarios and be prepared with backup plans to tackle these situations. Make sure that you add the most experienced and skilled people in this team because whenever you are in a tough situation, this plan is going to work out.
4. Regular training & sessions
Weekly training, presentations, or seminars can be carried out to share tips, new trends, and other information related to the project so that team members stay up-to-date with what’s going on in the industry and stay focused on their work.
5. QA process
Quality assurance is a process that must be carried out frequently during and after a project phase completes. This will help you meet your client requirements on time and offer flawless outputs. Moreover, this even helps in saving a huge time, effort, and resources.
6. Team coordination and managed workflow
Every team member has his own set of roles and responsibilities to perform. But if they are not aware of or aren’t properly assigned the regular tasks and workflow, you might fail to reach your true potential. So, you need to assign and manage the tasks equally so that each team member can work accordingly.
7. Plan an escalation process
Whenever there is a problem in any stage of the project, you must have a well-planned escalation process to escalate the problems and get them fixed right away. This will help you in staying out of trouble and stay out of big problems.
8. Effective communication
You must sit with your team members regularly to ensure that everything is going fine. If your team members hesitate to share the problems they are facing, there are chances that your project might fail. So, carry out a transparent communication where team members open up about their pain points.
9. Regular monitoring & tracking
During a project, there are plenty of things to monitor and keep a track of. If you skip a single task, you’ll get into trouble. But if you are monitoring and keeping a track of every single thing involved in your project management regularly, you’ll be able to take appropriate actions on time.
10. Consolidated project information
Project managers must collaborate all the project-related data and keep it at one place so that team members can easily access the information whenever required.
11. Wrap-up meetings
After the project completion, you must take out time to arrange a meeting with all the team members involved in the project. Ask them the pain points or other problems they encountered during this project and know to ask for suggestions on how you can improve in the future.
Working upon a project might be a challenging task in the beginning, but if you are aware of the above practices and implement it into your project management strategy, you are set to go. You will definitely experience easier, fast, and error-free management of regular tasks resulting in on-time deliveries and satisfied customers, instead of wasting time, efforts, resources, and cost.