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Todoist is a task management and work organization application that works and syncs across devices. It enables individuals and teams to be more productive and effective by having a single system that prioritizes tasks then reminds the right users of the tasks they need to complete at the right time. Users are able to collaborate and get more things completed within schedule to deliver projects and achieve bigger goals.
Todoist enables users to organize their tasks and to-do lists to get things done. It provides a clean and intuitive interface for capturing and adding tasks quickly. It has sections and subtasks to organize work, and task management tools to manage recurring tasks and deadlines. Reminders alert the user of time-sensitive tasks, and priority levels and favorites provide them the right perspective.
Users and teams can set goals and the app’s productivity visualizations display reports and trends to help track and achieve goals. The Activity History shows account activity filtered by project or person. It also has a completed tasks archive to record accomplishments. The Todoist Karma is a gamification tool that awards points for completing tasks and using advanced features.
Personalization and Integration
Users can build their own task views using Todoist Kanban boards to address specific workflows. It provides the flexibility to organize projects, ease of use with drag-and-drop, and visuals to easily track progress. Users can choose from different labels to find a group of specific tasks quickly. The app also has multiple filters to give users a custom view of tasks, such as based on due dates, project, or assignee. Color themes allow users additional customizations.
The Todoist app can be the central hub of a user’s work. It centralizes all work and simplifies workflow with integrations. Email integration allows the creation of tasks from emails. Tasks support comments, file attachments, and voice notes for a clearer context. Calendar integration displays scheduled tasks in a user’s preferred calendar app.
Team Collaboration, Real-time Sync, Templates, and More
Todoist Business plan lets teams centralize all their tasks, discussions, and files in a central place. From the app, they can plan projects, assign tasks, share files, discuss details, and track progress. Real-time sync across compatible devices and platforms such as desktop apps, mobile apps, via web browsers, and wearables ensure every team member gets updated with the latest information. It also has notifications to inform team members of the latest comment post and completed task.
Todoist app includes a library of templates to help users start projects quickly. Some of the templates are for weekly review, meeting agenda, project tracking, and employee onboarding. Other tools and features include centralized administration, bank-level encryption, automatic backups, and 99 percent uptime.
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Todoist pricing is available in free and paid plans. The free plan is for individuals that includes for up to 5 active projects, 5 collaborators per project, 5MB file uploads, and 3 filters.
The Pro plan is at $4 per month paid annually, or $5 paid monthly. It is for individual power users who gets access to up to 300 active projects, 25 collaborators per project, 100MB file uploads, 150 filters, and other features like reminders, themes, and auto backups.
The Business plan is at $6 /user/month paid annually, or $8 /user paid monthly. It is a team collaboration app that includes all features in Pro with additional project planning, file sharing, and progress tracking tools.
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Who Uses Todoist?
Todoist is for individuals and teams in need of a cross-platform to-do list application to help organize work and life. Customers include individuals and teams working in Adobe, Amazon, Apple, Disney, Netflix, NYU, Shopify, SugarCRM, and WeWork.
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Todoist Supported Languages
The Todoist app supports English, Chinese, Czech, Danish, Dutch, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, and Turkish languages.
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Todoist Case Studies
Julia Métraux is a grad student who also has regular work for a company as well as freelance work. Due to a medical condition, she experiences a lot of concentration issues that get worse with less sleep. Todoist allows her to deal with symptoms and also keep track of assignments and deadlines for both work and school. She stated that it was especially helpful during the pandemic, enabling her to deal with burnout. With the app, she was able to break down her tasks, set boundaries around time off, and remember how much she has got things done.
Rahul is a marketing specialist for a large enterprise. When he and his team started using Todoist app, they immediately saw an increase in productivity. The team is able to achieve all the goals they set in their sprints with the app helping them prioritize what to work on first. Features like subtasks, task sharing, reminders and notifications, and integration with Google Calendar are very helpful in making the team more productive.
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Why Choose Todoist?
Todoist is an intuitive application that helps individuals and teams to be more organized and confident as they work on tasks and projects. It provides reminders and notifications as well as easy collaboration and centralization to keep users calm and up-to-date about all the important information, files, and other matters in their work and life.
Todoist is a product of Doist Inc., a privately held software company with headquarters in Barcelona, Spain. It was founded in 2007 by Amir Salihefendic, who started working on Todoist so he could track everything while studying computer science and managing multiple jobs. As his audience grew, so did the team, the vision, the bug reports, and the feature requests. Today, Doist is a remote-first team with a mission to help shape the future of work for decades to come.
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Jose Santos is a long-time contributing writer for project-management.com. He is a subject matter expert in the field of project management and has many years of experience writing about project management software and tools. He has written hundreds of articles for the project management industry, including numerous software reviews, book reviews, training site reviews, and more.