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Taskade Software 2023

Taskade is an online task management and team collaboration software that provides users an easy-to-use, yet flexible productivity tool. It enables individuals and teams to plan, organize, and track projects and tasks, while supporting real-time communications remotely. Taskade apps provide users with an accessible task tool across the web, desktops, mobile devices, and Chrome that foster organized work, a streamlined workflow, and desired outcomes.

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Taskade : Features and Strengths

Visual Task Management

Taskade is a flexible task list with an unlimited hierarchy for task organization and management. Users can quickly create tasks and assign them to others with due dates and automatic reminders. It allows for task commenting and @mentions, as well as moving, copying, and filtering of tasks. Teams can choose from different Taskade views, including a traditional task list view, flexible board view, action sheet view, mind map view, and organizational chart view.

Real-Time Collaboration

With features like unlimited collaborators, Taskade provides users several tools for team communication such as team chat and messaging, with instant notifications for new messages across platforms. It also has built-in video conferencing and screen-sharing tools. Other features include version history to access or recover previous versions of project information, a visual activity feed of changes made to the project, multiple user syncing, workspace and subspace, roadmap/agenda, push notifications, search, team permissions, and shareable project links.

Project Planning, Workspace Customizations, and More

A shared Taskade team calendar shows team progress at a glance. It helps users plan out multiple projects across teams and workspaces. Users also have access to over 300 Taskade templates of various workflows, and can also create custom templates of their own. The UI also includes a dark mode theme. Other helpful features include support for multiple languages, logo uploads, custom backgrounds, content embed from other apps, instant preview, calendar feed integration, data encryption, regular backups, and Google/Twitter/Facebook SSO.

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Taskade Pricing

Taskade offers two simple plans, Free and Unlimited. Both plans include unlimited tasks, projects, collaborators, and custom templates, multiple project views, free desktop and mobile apps, Chrome extension, data security features, 24/7 customer support, and 99.9% uptime guarantee.


The Free plan can support a small team of three users in a single workspace, imposes a 250MB limit on storage. Task management, workspace customizations, integration, and support come with limitations.

Pro Plan: $19 per month for up to 20 users

The Unlimited plan includes all features in the Free plan but supports up to 20 users in three workspaces. Pro offers additional advanced task management features like sorting, repeatable tasks, custom repeat intervals, and bulk assigning. It also has checker role permission for team collaboration, logo and background customization, 2-way Google Calendar integration, priority support, custom onboarding and training, and 20 GB of storage.

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Who Uses Taskade?

Taskade is for individuals, students, families, freelancers, professional teams, and small businesses looking for an easy-to-use, free or affordable online task management and collaboration tool. Some of its users include teams working for Shopee, Lyft, Compass, Booking.com, Netflix, Sony, TransferWise, Activision, and Capital One.

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Taskade Supported Languages

Supports English (US), English (UK), Russian, German, Spanish, French, Italian, Japanese, Korean, Dutch, Portuguese, Swedish, and Chinese (Traditional and Simplified).

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Taskade Case Studies

Khazianah H. is a business analyst in a large telecom firm. She was looking to switch from an expensive to-do software that is not easy to use to a tool that would let her manage daily tasks and help her track all of them. After switching to Taskade, she is now able to manage her daily tasks effectively, especially with notifications on unfinished tasks or on those with an upcoming due date. She also stated that the price is more affordable, and both the desktop app and phone app are easy to access and use.

Syamir K. is an administrative assistant for a midsize education management company. His team has been using Taskade for two years to manage and track the team’s daily progress. The software allows them to track each other’s task progress, and percent completion, and provides estimates on when the task will be fully complete. Taskade supports their process smoothly and lets them plan their monthly projects with an accurate time frame for each project.

Taskade screenshot

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Why Choose Taskade?

Today’s remote teams need to communicate and coordinate in various situations, asynchronously or in real time. Taskade provides a unified workspace that removes unnecessary friction in planning, organizing, and decision-making so teams can stay competitive and get work done. It brings team tasks, notes, and communications into one simple workspace without the complexities of switching between tools. As a result, teams complete their tasks together, faster, and smarter.

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Company Info

Taskade is a privately held software company with headquarters in San Francisco and offices in New York, Singapore, Malaysia, and the Philippines. It was founded in 2017 by John Xie, CEO; Dionies Loire, CPO; and Stan Chang, CTO. Taskade comes from the blended words of task and cascade. Taskade’s mission is to turn the chaos of everyday commitments into an organized hierarchy of cascading tasks and let users transform a stream of task lists into a torrent of creativity.

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1 monday.com

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monday.com Work OS is an award-winning no-code work management platform that helps teams manage projects and workflows more efficiently.

Used by 152,000+ customers worldwide, this fully customizable software lets you plan, manage, and track every project in one place. monday.com offers time-saving and easy-to-use features such as automations, time tracking, document sharing, and real-time collaboration. Multiple board views such as Gantt and Kanban help you structure and navigate tasks and projects the way you prefer, and dashboards give a high-level overview of your progress.

In addition, integrations with apps such as Outlook, Microsoft Teams, Gmail, and Excel, allow you to easily continue working with your favorite tools from within the platform. monday.com also offers dedicated solutions, such as monday dev and monday sales CRM, designed to answer the needs of specific industries.

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2 Wrike

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Wrike is the most powerful work management platform on the market, enabling teams to plan projects and collaborate in real time. Our award-winning software is trusted by 20,000+ companies across the globe, including Sony, Estée Lauder, and Siemens.

Wrike’s customizable features include Gantt charts, request forms, dashboards, cross-tagging, time tracking, and proofing. Integrate with 400+ apps from the likes of Microsoft, Google, and Salesforce. Automate repetitive tasks and achieve 50% faster planning. Work from anywhere with 100% access to your files via our mobile and desktop apps.

Whether you’re a small startup or an established brand, Wrike has the solution for you. Paid plans start at $9.80/user/month. Join our community of 2.3 million — start your free two-week trial today.

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3 Smartsheet

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Smartsheet is a leading work execution platform that has real-time work management features, collaboration and automation tools. Users are presented with a familiar and easy-to-use spreadsheet-like interface. However, it has enterprise-grade capabilities that even Fortune 500 companies like Cisco, Bayer, HP, and PayPal are confident to adopt in their business. Strong project management features enable teams to utilize different views of real-time data, and switch easily from Gantt, card, grid and calendar views. Smartsheet has automatic update requests, and can be used for waterfall and agile projects, product launch, sprint planning, and more. The resource management feature provides users the visibility who is busy, and who is not, in real-time. They can also attach files, share sheets, get notified, view the activity log, export, email, and print.

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4 Zoho Projects

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Zoho Projects is an online project management application that helps its users to plan projects, collaborate with employees and clients, keep track of time, manage documents, and generate charts and reports. Users work on a central platform where they can keep track of progress, discuss ideas, communicate easily and stay updated. It is cloud-based and highly accessible, where user data is kept safe with stringent security systems. The software is also scalable depending on the number of projects, with the option to add more features. Zoho Projects is a cloud-based project management tool that helps you plan your work, track it efficiently, and collaborate with your team wherever they are.

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5 WorkOtter

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WorkOtter is the #1 ranked SaaS project, resource, and portfolio management solution. WorkOtter is disrupting PPM with features, world class support, and visual dashboards that make your PMOs look brilliant.

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