Pros and cons of using Hive software

Using online project management software has been proven beneficial for many businesses, both large and small-scale businesses. These have made tasks easier to complete and project collaboration more convenient. Among these tools is the Hive software which is suitable for all business sizes across all industries. It was created in 2015 by John Furneaux and Eric Typaldos as a product of their passion for workplace collaboration.

Hive is every project management team’s best tool which allows them to manage their projects in the best way they can. It allows its users to chat, share files, and automate task management. Additionally, users can use it for creating tasks and assigning them to their members. It even lets them switch between views for easier use and greater flexibility. It has more than 1000 integrations that enhance its capabilities, including Zoom, Dropbox, and Google Drive, among others. More than these, Hive has an entire suite of features that empower teams to manage their projects in the most convenient way.

Hive Uses

Hive’s capabilities allow it to have numerous uses for project management teams and individuals. The following are some of the most important ones.

  1. For centralized communication. Project management teams need to use a variety of communication tools. Among the most common ones are Slack, Skype, Gchat, and email. The problem with this is that users will need to switch from one tool to another which is time-consuming. Hive acts as a centralized communication tool where users can communicate seamlessly through its native chat and email integration.
  2. For transparency. Transparency and getting updated about the moving parts of a project are among the major challenges of teams. By using Hive, users have flexible project views and tagging features to keep everyone in the loop in terms of their projects. Users are then able to receive alerts about processes, milestones, and updates for upcoming projects.
  3. For organizing tasks and projects. Hive makes organizing projects easier through its various project layouts. Users can choose the Gantt chart, calendar, table, and Kanban board and easily switch between them. Additionally, the whole team is informed about all updates since these are seen across all project views.
  4. For working on complex projects. Sometimes, complex projects are divided into many tasks which can be difficult to manage. Teams facing this kind of challenge should take advantage of Hive software’s capabilities. This tool can easily arrange tasks and provide attributes to each of these such as files, date, assignee, and budget. And because of Hive’s different views, users can visualize their different projects easily.
  5. For monitoring work. Hive has dashboards that show actionable insights regarding the productivity of a team. It makes use of existing data and matches those with machine learning to allow users to spot inefficiencies in the way they do things. It does not just send real-time notifications on anomalies in the team’s performance but also shows what can help improve productivity.

The Cons or Disadvantages of Hive

  1. The phone app is not as responsive as the desktop version. This is one of the most common disadvantages users have noticed of Hive. Though there is a phone app for the software, it doesn’t have as much functionality as its desktop counterpart. Users say that it is not very easy to navigate and so they prefer to use the desktop version more.
  2. Hive is not very easy to navigate. Numerous users report that using Hive is challenging and needs quite some time to adapt to. There are functions that are difficult to understand and require a learning process, including configuring and personalizing the software.
  3. There is no search function in each project. As Hive is both for collaboration and communication, it keeps long threads of complete conversations and attachments. Though advantageous because users don’t have to switch from one app to another, it can be difficult without a search function. Users want to be able to find specific information within these conversations easily through a search function.
  4. It is unable to create dependent tasks. This is one of the issues that most users have of Hive. Despite Hive saying that it allows automated workflows, users are not able to create dependent tasks that recur within projects. Though it has a sub-action feature, they don’t recur and may be annoying for project managers to always have to create tasks for these every time.
  5. File deletion is permanent. Users report that Hive doesn’t have the feature to track history. For example, if a template has been deleted, there is no way for the user to be able to check that again. Also, once a comment, photo or file has been deleted, it is gone permanently.
  6. Notifications are not organized. Unlike other similar software where notifications go to an inbox, Hive’s comes as a pop-up. It appears on the top right corner and doesn’t allow users to mark them as read.

The Pros or Advantages of Hive

Despite these disadvantages, Hive also a host of advantages that its many users love about the software.

  1. Hive combines the features of other project management software. Many users compliment Hive’s capabilities that combine the features of other management software. Users don’t anymore have to switch from one tool to another to complete their tasks as Hive is both for collaboration and communication. Plus, users can use different views like the table view, Gantt chart, status view, and calendar, among others.
  2. It is versatile. Project managers love Hive’s customizability and versatility which makes it easy for them to track their projects and tasks. The most impressive feature of Hive that relates to this is allowing its users to convert a project to calendar view from Kanban style.
  3. Customer support is robust. Any time a customer reaches out for support, there is always a response from its customer support team. They listen well to what customers clamor for and make sure to consider them when making improvement or new features.
  4. Price is good. Many users vouch for Hive’s affordability compared to other project management software. It has two pricing plans—the Professional Plan and the Enterprise Plan. When they use it, they are impressed to find out that its functionality is not compromised. It is suitable even for small businesses as it enables them to manage their tasks without any difficulty.
  5. It has numerous integrations. For software that was developed not too long ago, its more than 1000 integrations make it a useful tool. Many of the most common applications that people use on a daily basis can be integrated into Hive. Among these are Slack, Google Drive, Dropbox, Google Calendar, iCal, and more.
  6. It is flexible. As mentioned, Hive is suitable for teams that have complex projects that are divided into tasks. It lets users work by project but allows them to filter tasks to only those specifically assigned to them.
  7. Tasks cards are easy to use. For many users, Hive is like putting together Slack and Trello. It is pretty easy navigating the task cards and assigning tasks to members.


Though only founded in 2015, Hive has already attracted hundreds of users, including Starbucks, IBM, Uber, and WeWork. Its impressive features and affordable price make it a great choice for many project management teams all over the world.

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