ProofHub is all-in-one productivity software with features for project planning, task management, team collaboration, and project reporting. However, its strong focus on review, markup, and approval of work mean it may not be the best fit if a team in looking for a project management-leaning solution. Here, we discuss the best ProofHub alternatives.
ProofHub Alternatives: What to Look For
Users looking for solutions similar to ProofHub should take into consideration ProofHub’s existing functions, and identify gaps between their needs and what the platform offers.
- Collaborative proofing, approvals, and request forms
- Organized discussions, announcements, and direct communications or chat
- Personal notes and checklists
- Multiple work views like table, board, Gantt chart, and calendar
- Task assignment, prioritization, and tracking
- Workflow management and customization
- Automated notifications and reminders
- Management of recurring tasks
- Visual timelines and project scheduling with task dependencies
- Integration with third-party apps and email
- File and document management with search and file versioning features
- Custom roles, user permissions, and IP restriction
- Time tracking and timesheets
- Custom reports, dashboards, and white labeling
Best ProofHub Alternatives
Companies looking for another solution should check out this list of ProofHub alternatives, which can provide similar functionality.
Asana is an online task, work, and project management solution that helps improve employee productivity and company efficiency. It provides multiple work views like list, board, timeline, calendar, workload, and portfolio. Project teams can easily organize projects, create tasks and subtasks, define milestones, and set deadlines. It also has advanced tools like task dependencies, custom fields, automation, and forms.
Asana offers a free plan for individuals and teams of up to 15 members, while ProofHub only offers a free 14-day trial. More users in the marketing, product development, and IT industries prefer the ease of use, setup, and administration of Asana, as well as its frequent feature updates. Notably, ProofHub has built-in time tracking, but time tracking is only available in Asana through integration with other apps.
monday.com is a flexible work management platform that lets users customize the software to match any workflow. It provides users with the tools and features for project and task management, marketing workflows, finance requests, sales enablement, and design planning, among others. Its shared workspaces promote in-context collaboration. It also has multiple work views, custom dashboards and reports, and automation recipes.
monday.com has a free plan with limited features for up to two users. More small businesses prefer monday.com for its ease of use, quality of support, and product direction. Overall, monday.com offers more customization capabilities and integration partners.
Qatalog is an intelligent work hub platform that enables users to create custom applications for their organization. It uses generative AI to design and build software quickly and cheaply. It replaces generic tools and solutions with an integrated, made-to-measure solution that builds users a central work hub with the functionality the team needs. Users can make further changes as needed.
Qatalog’s Work Hub is a set of tools to help manage people, processes, and knowledge. Its document tool is ideal for for knowledge management. Qatalog supports real-time communication on demand, automation to streamline repetitive tasks, collaborative work objects, and a database for organizing a system or records. It also has approvals, integrations, task management, custom workflows, progress tracking, and contextual posts. Like ProofHub, it offers a free 14-day trial with plans payable annually or monthly.
Teamwork is team and project management software that’s ideal for tracking client work. It provides a single place to manage teams, projects, clients, and freelancers. Companies gain access to tools and reports to maximize resources and increase profitability. It also has features for task management, real-time collaboration, capacity planning, and project scheduling.
Teamwork offers a free plan for up to five users. Its premium plans are on a per-user model; ProofHub has flat pricing with no per-user fee and no free plan. Both Teamwork and ProofHub cater to small businesses. The two companies also have a comparable quality of support, but users in contracting industries tend find Teamwork easier to administer. While both products have native mobile apps, Teamwork also offers desktop apps.
ClickUp is an all-in-one solution that aims to replace multiple applications. Users can manage projects and tasks, and communicate in real time with a built-in chat tool. The productivity software also has features for goal setting and progress tracking, along with multiple work views that include lists, boards, and calendars. It also has a flexible document canvas, collaborative whiteboard, and dashboards. Users can also proof video content with the software.
ClickUp offers a free plan for personal use and several paid plans with per-user pricing. The majority of ClickUp users are small businesses, while half of ProofHub users are small businesses and the other half are midsize companies. While users feel that ClickUp is easier to use and provides better support, they also think that ProofHub is easier to set up and administer.
Scoro is an end-to-end work management solution that gives companies a single platform for their project management, quoting, and billing needs. Project management tools include a real-time Gantt chart to track progress, tasks, dependencies, and events. It also has automation, board views, shared calendars, timesheets, and a time tracker. Integrated tools also allow users to track completed activities, time spent, income, expenses, and profitability.
Among ProofHub alternatives, Scoro is one that includes sales, CRM, and financial tools, as well as reporting, dashboards, and integrations. Both solutions offer a free 14-day trial period, but Scoro’s plans charge per user and require a minimum of five users. Contracting firms prefer Scoro for its capability to streamline projects, simplify quoting, and automate billing. However, users may have to look into integrations for online proofing capabilities.
Smartsheet is a modern work management platform for businesses of all sizes. It provides a familiar spreadsheet-like interface that has dynamic attributes. The software offers multiple work views, dashboards, automation, forms, resource management, and drag-and-drop app building. Brandfolder digital asset management helps marketers and creatives manage and distribute assets.
Smartsheet offers a 30-day free trial period and several paid plans that charge per user. It natively integrates with more apps and services than ProofHub. Similar to ProofHub, it has built-in content collaboration features that allow users to plan, manage, and review production for multiple assets. Clients can review content proofs without sheet access and provide detailed feedback through pinned annotations, conversations, and approvals.
Wrike is versatile project management software that helps increase work visibility, promote cross-departmental collaboration, and deploy task automations. It has customizable dashboards, task tagging, and dynamic Gantt charts with drag-and-drop. The project management software integrates with many popular apps and services. Most of its customers are mid-market companies, rather than small businesses.
Wrike offers a free plan to unlimited users with access to basic features. Paid plans are on a per-user basis. It has proofing tools, including video proofing, accessible to all user types and collaborators. Users can organize their feedback, files, and approvals in one place. It also has automatic notifications and digital asset management integration. User feedback shows that ProofHub is easier to use, but Wrike has better admin tools.
PageProof is an online proofing tool for designers and marketing teams. The platform offers compatibility with a wide range of files including video, web banners, email templates, websites, audio, images, and documents, among others. It facilitates online review processes with markup and proofing tools, automated workflows, proof comparison tools, and integrations.
Both PageProof and ProofHub offer flat pricing with no per-user fees, with PageProof pricing at the higher end but also providing free accounts to reviewers. Both solutions cater to small businesses. User feedback indicates that PageProof is easier to use and administer, with better quality support. However, PageProof is specialized for online proofing only, with no other capabilities like project planning or task management.
Workzone helps businesses manage projects through tools like a project dashboard, to-do lists, Gantt charts, task dependencies, project templates, and request forms. The software also has a group calendar, time tracking, workload reports, and status alerts. It also has custom branding and integration features.
Workzone paid plans are paid annuallly on a per-user basis. All plans come with unlimited training and support. It offers more than one demo, but a free trial should be requested. Its document sharing capabilities include image markup, commenting, approvals workflow, and file versioning features. Workzone has fewer proofing features than ProofHub, but has stronger project management capabilities.
Ready to try a ProofHub Alternative?
ProofHub enables teams to organize and manage all their projects, tasks, and clients in a single workspace. Teams looking for a different solution can get started with our list of ProofHub alternatives.