As found by a reputable market research firm, approximately 37% of the projects fail in a year. With this high rate of failure it is vital that all the necessary steps are taken to ensure that the project is signed off successfully. This article throws light on the best practices to be followed for making ones IT projects a success.
Precise planning is required so as to ensure that the project is run smoothly. This is the part which is missed in many instances. If the project planning is done correctly with due consideration to all the parameters that might affect the project. . The document should have the project overview, objectives, scope, assumptions, risks, approach, staffing, effort, timeline, cost and the signature page. This document needs to be approved by the client and the other key stakeholders as it is going to form the project base.
The next step is the creation of the project workplan which consists of the detailed steps for executing the project, its deliverables and project management. It might be a good idea to use the work breakdown structure or a flow chart.
The project management procedures should be detailed early on as they provide the details on the resource utilization during the project. This would help in proactive management of the project and ensure that all the project stakeholders understand the project plan and management without any ambiguity.
It is just not sufficient to plan the project in detail, it is essential to monitor the project and ensure that all the tasks are being executed as per schedule. The workplan needs to be regularly reviewed to check on the progress and any updates to it should be made so that the project plan can be tracked better. In parallel the budget needs to be monitored against the project tasks executed so that the project does not overshoot the initial budget.
Adequate scope change management procedures need to be n place so that chance for scope creep can be removed. This is by far a very crucial part of the client ‚Äìproject team relationship. The project manager should be able to communicate with the client team clearly if any new tasks are added which might change the project plan. Informing upfront and planning for such changes as the second phase of the project is a good idea.
Ensuring that the above factors are followed and the project risks monitored on a continuous basis would lead to better project management and subsequently successful project executions.
Recommended Project Management Software
If you’re interested in learning more about top rated project management software, the editors at Project-Management.com actively recommend the following:
ClickUp is one of the highest-rated project management tools today. Use Docs, Reminders, Goals, Calendars, Chat, scheduling, assigned comments, custom views, & more with this all-in-one project management tool.
Used by 800,000+ teams in companies like Airbnb, Google, and Uber, it brings all of your projects into a single app! Built for teams of all sizes and industries, Our fully customizable & proprietary features make it a must-have for anyone wanting to keep project management in one place.
monday.com Work OS is the project management software that helps you and your team plan, execute, and track projects and workflows in one collaborative space. Manage everything from simple to complex projects more efficiently with the help of visual boards, 200+ ready-made templates, clever no-code automations, and easy integrations. In addition, custom dashboards simplify reporting, so you can evaluate your progress and make data-driven decisions.
Tackle complex projects with Wrike’s award-winning project management software. Break projects into simple steps, assign tasks to team members, and visualize progress with Gantt charts, Kanban boards, and calendars. Manage resource allocation and forecasting with software that’s easy to launch. Automation and AI features strip away time-consuming admin tasks so you can do the best work of your life. Streamline your practices, align your team, and ensure you hit deadlines and stay on budget.