Podio Software


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podio logoOverview Presentation

Podio is an online customizable work and project management software. It provides users one central place for teams to communicate, organize and get work done. It is centered on the concept of workspace, where people can manage projects with more efficient collaboration tools. It offers solutions to unmanageable emails, unstructured documents, and disconnected systems. Instead, users are able to chat in real-time, attach, store and share files easily with others in the context of work, get instant work status and reports, and more, all using one application. And it is easy to customize the solution with simple drag-and-drop.

Features, Benefits, Strengths

  • Task, Workflow and Project Management ‚Äì Podio project management software allow users to create and assign tasks in a structured and social way. They can assign tasks, attach files, and discuss details by adding comments. They can also add reminders so they get notified when a task is due. Recurring tasks can be set up for routine to-do’s. Tasks can be integrated with work and be automated using workflows. Workflows can create new tasks when needed. Users can create tasks and attach files using their mobile devices, and get reminders of upcoming deadlines.
  • Communication and Online Meetings ‚Äì This work and project management software has modern collaboration tools that brings together content, context and conversations in one place. Activity Streams display the latest activity from the apps in the workspace and status posts from members of the workspace. Users can comment on anything for in-context real-time discussions. Comments can include text, images, files and links. A built-in chat enables instant messaging and video calling with anyone connected in the software. It also integrates with GoToMeeting apps.
  • File-sharing, Calendars, Mobile Apps, Integrations and more ‚Äì Podio allows users to share files anywhere, be it part of a status post, a chat message, a task attachment, and others. It also integrates with many cloud storage file sharing services. Customizable calendars give users the option to view events and deadlines either directly related to the user, or an overview related to the whole department or company. It includes a personal calendar and a workspace calendar, as well as calendar integrations. Extensions are add-ons developed by third parties for specific use cases, such as dashboards, menus, VoIP phone system, and more. The software integrates with email and Google Task, and supports Excel import and export. Podio native mobile apps can be downloaded from the App Store and Google Play. An open API and software development kits for both the iOS and Android platforms are available.
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Podio offers simple pricing plans. A Free plan is available for up to 5 employees. It includes task management, apps, and workspaces features. The Basic plan at $9 per employee per month includes additional user management features and unlimited external users. The Plus plan at $14 per employee per month includes all Basic features plus automated workflows, light user role, and read only access. The Premium plan at $24 per employee per month includes all the advanced features. Custom plans and pricing for larger teams are available upon contacting the support team. Annual subscription results in savings.

Social Network Presence

Target Market

Podio work and project management software is for individuals and teams of any size, for any type of business and industry with a need for task and project management, and team and client collaboration.

Supported Languages

English, Danish, Swedish, Russian, Dutch, German, French, Italian, Portuguese, Spanish, Japanese and Chinese.

Some of their Clients

Clients include Volvo, Deloitte, NFL, Sony, Time Warner Cable, and Sotheby’s. Take me to their Website


Richard Weiss stated that they have been using Podio since 2012 and it is a great time saver for all their teams. It has made it easier to monitor the progress of jobs, and enabled them to eliminate many manual tasks that disrupted their flow in the past. Ryan Brock explained that since moving to the customizable workspace software, his team is now spending at least 1 hour less per day in project management.

Why Podio

Podio is a modern work and collaboration tool needed in today’s project-centric environment. It consolidates content, conversations, and processes in one tool, thereby creating the platform that enables people to stay clear and focused, allowing them to get their best work done. It is flexible and can custom-fit how a team works best, to solve challenges coming from changing business landscapes.

Company Info

Podio was a Copenhagen, Denmark-based company founded in 2009 by Anders Pollas, Jon Froda, and Kasper Hulthin. It launched to the public in 2011 and immediately took in clients like Greenpeace, InMobi and Rebate Networks. With the idea of changing how people get work done, it offered options other than email and spreadsheets. The workspace software also provided people the ability to build task-specific apps and share it in the system’s app market. In April 2012, Citrix Systems, a publicly traded American multinational company based in Fort Lauderdale, FL, and founded in 1989, acquired Podio. Now under Citrix Online Services Division, Podio will help extend the company’s ability to provide a simple and secure collaborative work platform.
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