Kanbanchi Review for 2023


Kanbanchi is a task and project management application built for use with the Google Workspace platform. It provides users with Google accounts the ability to create project boards, lists, and cards to organize work, streamline workflow processes, and track progress with ready-to-use visual tools. It allows teams to boost productivity and improve collaboration with a minimal learning curve while using the software together with the other Google apps they are already familiar with.

Table of Contents

Kanbanchi Review: Features and Strengths

Native Google Workspace Integration and Interface

Kanbanchi lets users sign up and sign in with their Google account. Google Workspace users can manipulate Kanbanchi project boards from within Google Drive as files and set access permissions. They can also push dates and view them on Google Calendar, create boards from Shared Drives, and connect Gmail inbox to boards.

It has a simple, streamlined, and familiar interface found on Google apps, allowing users to adopt the project management tool easily. Project managers, on the other hand, have access to more useful features for managing tasks and projects. Users can manage their projects on Android and iOS mobile devices.

Project Kanban Boards

Kanbanchi provides unlimited project boards that allow Google Workspace users to visualize tasks as cards, prioritize important tasks, and collaborate with team members in real time. Users can create lists that represent work categories or stages in the workflow.

The project management tool lets users define dependent and related cards, and further organize work with sub-cards. Teams can set milestones to track progress as well as identify bottlenecks and other sources of issues or delays. They get real-time notifications for any updates or changes from within the app, through email, or to their mobile device. Users can also apply ready-to-use templates, create custom templates, and further customize boards with backgrounds and logos. They can import projects from other Kanban board tools like Trello thanks to the widely used JSON format.

Multiple Work Views, Time Tracking, and Reporting

Aside from a Kanban board view, Kanbanchi allows users to switch views. The List View displays cards in a scrollable list and lets users go through them quickly from top to bottom. It is also a handy view when sorting and filtering cards. The Gantt Chart View displays the cards in relation to time. Users can see the duration of each card across a timeline which let them adjust the schedule dynamically.

Other views are the Archive View, where archived cards, lists, and boards are temporarily stored, and a Team Workload View, which shows how many tasks each team member has on their plate. Kanbanchi also has a built-in time tracker for tracking time spent on individual tasks. The time tracker directly integrates with Google Calendar. The Reporting feature includes several pre-built analytic tools such as cumulative flow diagram, burn-down chart, burn-up chart, user productivity chart, and team performance chart.

Back to top


Kanbanchi pricing is available in several plans on a per-user, per-month basis. Customers can opt to pay annually with 20% savings or pay on a month-by-month basis.

  • The Premium plan at $13.97 per user per month provides core task management and collaboration features. It includes unlimited projects and templates, with dependent, related, and sub-cards, email, mobile, and in-app notifications, export and import tools, and automatic backups.
  • The Professional plan at $33.97 per user per month includes all Starter plan features as well as advanced project planning and tracking tools like Gantt charts, time tracking, reporting, and custom branding.
  • The Enterprise plan for customers with at least 100 users starts at $99.95 per user, per month. It has all features in the Professional plan plus a designated account manager, onboarding support, on-site training, and custom integrations with your existing software.

A seven-day trial is available to allow prospective users to try out Kanbanchi. Once the trial period ends, users can stay on the free plan with access to all features, but ypu’ll be limited to only 10 cards.

Back to top

Who Uses Kanbanchi?

Kanbanchi is ideal for Google Workspace users. It is for individuals, freelancers, small and midsize businesses, and large enterprises that need an integrated task and project management application within Google. Customers include Booking.com, National Institute for Health and Care Research, eBay, Rosetta Stone, Costco Wholesale, lastminute.com, ArtiKen, Etam France, and EVOip GmbH.

Back to top

Kanbanchi Supported Language

Kanbanchi supports English only at present.


Back to top

Case Study

Serge Fraguas is a project manager at a French retail company. Some years ago, the company chose to standardize with Google solutions. Serge needed a project management tool that is accessible and shareable with people of various technical backgrounds but can also provide him with useful functionality.

Serge chose Kanbanchi, which allows him to work on his daily tasks that involve small to medium-sized projects within IT and with other business teams. Its impressive and easy-to-use UI gives him a great user experience. Project team members, even those without a technical background, are able to readily dive into the project without any complications.

Ricardo Cali is the founder of a startup company that provides engineering services for intellectual property. As a startup, Ricardo deals extensively with his remotely distributed team. Among the growing pains his company deals with is the frequent joining and leaving of team members.

Kanbanchi effectively helps Ricardo deal with staffing and project resources. It is flexible enough to boost productivity without any legal issues about private or corporate use. It is a cost-effective solution that allows the team to focus on the tasks at hand, accomplish a good amount of work, and have fun doing it.

Back to top

Why Choose Kanbanchi?

Teams and companies that have standardized and implemented Google apps and solutions throughout the organization can benefit from using Kanbanchi. It integrates seamlessly with other Google apps that employees regularly use such as Gmail, Calendar, Drive, and Vault. As a dedicated project and task management tool, users can plan, execute, and track projects in real time and also get the needed insights with its time tracking and reporting features.

Back to top

Company Info

Kanbanchi Ltd. is a privately held software company with headquarters in Dartford, U.K. It was founded in 2013 by Vladimir Yakimenko. The Kanbanchi team took the opportunity to build an integrated project and task management tool that was missing in Google Workspace. Since then, Google Workspace teams are able to manage tasks and projects with an upgraded experience.


Back to top

Featured Partners: Project Management Software

1 monday.com

Visit website

monday.com Work OS is an award-winning no-code work management platform that helps teams manage projects and workflows more efficiently.

Used by 152,000+ customers worldwide, this fully customizable software lets you plan, manage, and track every project in one place. monday.com offers time-saving and easy-to-use features such as automations, time tracking, document sharing, and real-time collaboration. Multiple board views such as Gantt and Kanban help you structure and navigate tasks and projects the way you prefer, and dashboards give a high-level overview of your progress.

In addition, integrations with apps such as Outlook, Microsoft Teams, Gmail, and Excel, allow you to easily continue working with your favorite tools from within the platform. monday.com also offers dedicated solutions, such as monday dev and monday sales CRM, designed to answer the needs of specific industries.

Learn more about monday.com

2 Wrike

Visit website

Wrike is the most powerful work management platform on the market, enabling teams to plan projects and collaborate in real time. Our award-winning software is trusted by 20,000+ companies across the globe, including Sony, Estée Lauder, and Siemens.

Wrike’s customizable features include Gantt charts, request forms, dashboards, cross-tagging, time tracking, and proofing. Integrate with 400+ apps from the likes of Microsoft, Google, and Salesforce. Automate repetitive tasks and achieve 50% faster planning. Work from anywhere with 100% access to your files via our mobile and desktop apps.

Whether you’re a small startup or an established brand, Wrike has the solution for you. Paid plans start at $9.80/user/month. Join our community of 2.3 million — start your free two-week trial today.

Learn more about Wrike

3 Smartsheet

Visit website

Smartsheet is a leading work execution platform that has real-time work management features, collaboration and automation tools. Users are presented with a familiar and easy-to-use spreadsheet-like interface. However, it has enterprise-grade capabilities that even Fortune 500 companies like Cisco, Bayer, HP, and PayPal are confident to adopt in their business. Strong project management features enable teams to utilize different views of real-time data, and switch easily from Gantt, card, grid and calendar views. Smartsheet has automatic update requests, and can be used for waterfall and agile projects, product launch, sprint planning, and more. The resource management feature provides users the visibility who is busy, and who is not, in real-time. They can also attach files, share sheets, get notified, view the activity log, export, email, and print.

Learn more about Smartsheet

4 Workzone

Visit website

#1 rated with 20 years of real-world use, Workzone offers a suite of carefully chosen features, making it easy for everyone to use. Looking for lasting process change? Difficulty adopting a tool before? Get unlimited support from experienced trainers who will help you create systems & manage projects successfully for years to come. Starting at $200/month for a team of 5. Access the features you need (without the fluff), including collaboration, creative review, resource management, & reporting.

Learn more about Workzone

5 Zoho Projects

Visit website

Zoho Projects is an online project management application that helps its users to plan projects, collaborate with employees and clients, keep track of time, manage documents, and generate charts and reports. Users work on a central platform where they can keep track of progress, discuss ideas, communicate easily and stay updated. It is cloud-based and highly accessible, where user data is kept safe with stringent security systems. The software is also scalable depending on the number of projects, with the option to add more features. Zoho Projects is a cloud-based project management tool that helps you plan your work, track it efficiently, and collaborate with your team wherever they are.

Learn more about Zoho Projects

Jose Maria Delos Santos Avatar
Get the Free Newsletter!
Subscribe to Project Management Insider for best practices, reviews and resources.
This email address is invalid.
Get the Free Newsletter!
Subscribe to Project Management Insider for best practices, reviews and resources.
This email address is invalid.

Demos, trials & More information

Check out our library of 60+ pm books