Home » Hive Review for 2023

Hive Review for 2023


Hive is a project management and team collaboration platform that is easy to deploy and use. It enables teams and organizations to quickly organize projects, prioritize tasks, and streamline workflows with its rich set of features. Visual project layouts, built-in collaboration tools, and smart AI capabilities allow users to track, manage, and execute initiatives with speed while providing enhanced visibility at all times.

Table of Contents

Hive Review: Features and Strengths

Project Management and Views

Hive lets teams bring together all their projects, tasks, and campaigns in one easy-to-use platform. It has flexible project hierarchies so users can create several separate projects or one parent project with multiple child projects underneath. Teams can track, manage, and execute projects with full visibility for all stakeholders. The PM tool also supports Agile project management through sprints and agile scoring.

Users can switch between project layouts and views to find the best perspective. The Kanban view allows teams to quickly visualize project status, assignees, and due dates. The Gantt view lets users chart timelines, baselines, milestones, and dependencies. Other views include a table view, calendar view, My actions view, team tasks view, projects summary view, label view, and portfolio view. Users can track project progress with project baselines throughout the life cycle.

Team Collaboration and Time Management

Hive provides the tools to let teams connect and collaborate, whether working remotely, in-office, or in hybrid setups. The built-in chat connects team members individually, in a group, or through project messages. Users can standardize information and streamline intake with forms. It also has video chat as well as integrations with Zoom and Google Meet. The Notes feature provides a collaborative document that teams can simultaneously edit especially during meetings.

Users can choose to track time automatically or manually. They can enable the timer for each card or add time at the end of the day. Teams can record their timesheets weekly to send to their manager or create timesheet reports for client work. Other features are project resourcing for allocating team resources, team scheduler for coordinating meetings, and workspace activity to monitor team activities.

Reporting, Analytics, Customization, Automation, Integration, and More

Hive includes a goals feature that teams can set, track, monitor, and share their progress. It has ready-to-use workspace dashboards that display project completion status, overall project breakdown, and overdue action reports, among others. Users can analyze data across all timesheets over a specific time period. The HiveMind is an AI-powered assistant that provides suggestions to users to help kick off projects and tasks.

The PM tool provides customizable project and task templates that users can save for future use. It also has custom action statuses and notifications, personalization through company logos, and a catalog of emojis in workspaces and chats. Users can automate tasks, choose from a library of automation recipes, or customize workflows with a no-code, drag-and-drop builder. Other features include integration and sync with other apps, proofing, approval workflows, team newsboards, and active user participation in requesting new features.

Back to top

Hive Pricing

Hive pricing is available in several plans depending on the features available. Users can choose to pay monthly or pay less by subscribing annually. Users can take advantage of a 14-day free trial period to evaluate its paid plan. All plans, including the Free plan, includes core project management features such as task and sub-task management, dependencies, milestones, templates, baselines, project reporting. Users can also request a demo.

  • The Free plan includes up to 10 users, 500MB storage, unlimited tasks, unlimited notes, up to 20 projects, 5 forms, 5 goals, 5 archived projects, 200 custom fields, different project views with limited uses, and 24/7 support.
  • The Teams plan at $12 per user per month billed annually (or $18 per user per month) includes all Free plan features with unlimited users, storage, projects, forms, pages, goals, archiving, custom fields, and exports. It also includes advanced features such as automation, custom notifications, unlimited project views, collaborative notes, user grouping, team sharing, and integrations.
  • The Enterprise plan includes all features of the Teams plan plus enhanced security and permission controls, custom analytics and reporting, unlimited onboarding, a dedicated Customer Success Manager, enterprise API, add-ons, and access to professional services.

Back to top

Who Uses Hive?

Hive is applicable for businesses of all sizes, from SMBs and startups, to big agencies and enterprises. Many small and midsize businesses in the marketing, design, creative, events, education, and commercial industries use Hive for product development, project planning and management, and team communication and collaboration. Customers include Vega, Camp Kesem, M/I Homes, Reichman Jorgensen, Fight CRC, Boston College, TWIST Creative, Pioneer Foods UK, and Starbucks.

Back to top

Hive Supported Language

Hive supports English only at present.

Back to top

Case Studies

Annika Campbell is Project Manager of New Product Development for a leading producer of breakfast cereals and fruit snacks in the U.K. When the company recognized the need to improve resourcing visibility, streamline product delivery, and enhance reporting, the company’s leadership found Hive to be a great fit. Everyone can quickly find the information and generate the report they need.

Hive’s ease of use was a crucial feature because most employees have manufacturing background but were unfamiliar with using day-to-day productivity software. With Hive, product development teams can demonstrate progress to senior management for project approval and sign-off. Also, having visibility over product development helps Campbell and team make smart business decisions on which products to invest.

Brian Collins is the Interior Concepts Design Manager for an international restaurant chain that retails coffee and other food items. His team is responsible for identifying, vetting, and cataloging all the interior design elements used in its stores. With a catalog of thousands of pre-approved store items and a steady stream of store openings, the team needed a more efficient way to manage their projects.

Since switching to Hive, the speed of designing stores has increased. Users can easily see which tasks have not yet started, in progress, under review, or completed. The PM software accommodates different working styles of the team with flexible views. According to Collins, Hive helps them eliminate miscommunication, save hours from unnecessary meetings, achieve full transparency across projects, and allow the company to roll out new stores and open new markets faster than before.

Back to top

Why Choose Hive?

Hive provides teams with an intuitive and comprehensive business solution to manage projects from start to finish. Unified tools for goals and plans, meetings and timesheets, to automation and integration gives users a single platform for all their business needs. It actively seeks user feedback and feature requests in building the software’s capabilities while providing great customer support.

Back to top

Company Info

Hive Technology Inc. is a privately held software company based in New York City. It was founded in 2015 by John Furneaux and Eric Typaldos. With decades of experience leading teams at multinational companies, startups, governments, and enterprise organizations, Furneaux and Typaldos spotted a gap between what tools users like to use and what leaders needed. So they set out to design and build Hive.

Back to top

project-management.com content and product recommendations are editorially independent. We may make money when you click on links to our partners.

If you’re interested in learning more about top-rated project management software, the editors at Project-Management.com actively recommend the following:

1 monday.com

Visit website

monday.com Work OS is an award-winning no-code work management platform that helps teams manage projects and workflows more efficiently.

Used by 152,000+ customers worldwide, this fully customizable software lets you plan, manage, and track every project in one place. monday.com offers time-saving and easy-to-use features such as automations, time tracking, document sharing, and real-time collaboration. Multiple board views such as Gantt and Kanban help you structure and navigate tasks and projects the way you prefer, and dashboards give a high-level overview of your progress.

In addition, integrations with apps such as Outlook, Microsoft Teams, Gmail, and Excel, allow you to easily continue working with your favorite tools from within the platform. monday.com also offers dedicated solutions, such as monday dev and monday sales CRM, designed to answer the needs of specific industries.

Learn more about monday.com

2 Wrike

Visit website

Wrike is the most powerful work management platform on the market, enabling teams to plan projects and collaborate in real time. Our award-winning software is trusted by 20,000+ companies across the globe, including Sony, Estée Lauder, and Siemens.

Wrike’s customizable features include Gantt charts, request forms, dashboards, cross-tagging, time tracking, and proofing. Integrate with 400+ apps from the likes of Microsoft, Google, and Salesforce. Automate repetitive tasks and achieve 50% faster planning. Work from anywhere with 100% access to your files via our mobile and desktop apps.

Whether you’re a small startup or an established brand, Wrike has the solution for you. Paid plans start at $9.80/user/month. Join our community of 2.3 million — start your free two-week trial today.

Learn more about Wrike

3 Smartsheet

Visit website

Smartsheet is a leading work execution platform that has real-time work management features, collaboration and automation tools. Users are presented with a familiar and easy-to-use spreadsheet-like interface. However, it has enterprise-grade capabilities that even Fortune 500 companies like Cisco, Bayer, HP, and PayPal are confident to adopt in their business. Strong project management features enable teams to utilize different views of real-time data, and switch easily from Gantt, card, grid and calendar views. Smartsheet has automatic update requests, and can be used for waterfall and agile projects, product launch, sprint planning, and more. The resource management feature provides users the visibility who is busy, and who is not, in real-time. They can also attach files, share sheets, get notified, view the activity log, export, email, and print.

Learn more about Smartsheet

4 Zoho Projects

Visit website

Zoho Projects is an online project management application that helps its users to plan projects, collaborate with employees and clients, keep track of time, manage documents, and generate charts and reports. Users work on a central platform where they can keep track of progress, discuss ideas, communicate easily and stay updated. It is cloud-based and highly accessible, where user data is kept safe with stringent security systems. The software is also scalable depending on the number of projects, with the option to add more features. Zoho Projects is a cloud-based project management tool that helps you plan your work, track it efficiently, and collaborate with your team wherever they are.

Learn more about Zoho Projects

5 WorkOtter

Visit website

WorkOtter is the #1 ranked SaaS project, resource, and portfolio management solution. WorkOtter is disrupting PPM with features, world class support, and visual dashboards that make your PMOs look brilliant.

Learn more about WorkOtter

Jose Maria Delos Santos Avatar

Get the Free Newsletter!

Subscribe to Project Management Insider for best practices, reviews and resources.

Featured Partners

Check out our library of 60+ pm books