Evaluating SaaS Solutions for Project Managers

Today’s project managers have an array of software as a service (SaaS) alternatives for project management support. Even though these options may look similar, each service has its own unique features, strength and weaknesses.

Here is a brief guide on SaaS project management solutions and the best tools available in order to help you make an informed purchasing decision.

Let’s now take a look at the fine points of SaaS project management.

What is SaaS project management?

SaaS project management is simply the delivery of project management software on demand in a cloud computing ambience. When it comes to delivery of project management software SaaS is pretty exemplary since all types of businesses need to have the potential to manage projects in an effective manner.

SaaS project management solutions provide an exhaustive tool set for managing your projects right from scratch to the end. These include ticketing and bug tracking, virtual meeting rooms and online chat, change management, budget and cost tracking, contact management, custom reporting and dashboards, custom templates, collaboration tools and document sharing, online expense tracking functionality, invoicing, project scheduling, workflow management, task management and resource management capabilities.

What are the benefits of SaaS project management?

  • Central source of project information

SaaS project management is a wonderful alternative to on-prem project management software that comes with a host of challenges, especially for remote clients. In such a scenario, SaaS project management apps virtually wipe out all hindrances to team collaborations since members can contribute to a project from any part of the globe. These tools also provide members with real-time admittance to a centralized arsenal of project information and assets, which prevent synchronization issues that quite often scourge on-prem project management software installations.

  • Low cost

Another noteworthy advantage of SaaS project management apps is that they are relatively economic compared to on-prem project management software. Running project management apps in the cloud assist SaaS vendors to distribute expenses rendered on maintenance and development for their offerings with the passage of time. This permits them to deliver top-notch services to their clients at an affordable price. Furthermore, SaaS project management clients need not fret about the expense on the cost of software upgrades or maintenance since it’s handled by the vendors. Such tools are especially enticing to small businesses and start-ups, who are often troubled by the fact that on-premise project management software installations are cost prohibitive.

  • Easy to use and high scalability

The other advantage of these tools is that they are easy to use and require minimum training. High scalability is another important benefit of SaaS project management software as clients can smoothly expand the capabilities of their selected cloud-based project management software either by purchasing additional services from their provider or upgrading their subscription level.

How do you evaluate SaaS options?

The first step while evaluating a service is to thoroughly understand your requirements. When assessing SaaS alternatives, it’s always wise to identify high level requirements and figure out a promising service instead of analyzing precise details before working with a real project management service. For instance, you can easily recognize candidate services on the basis of the scope of your project management requirements like department level, project specific, multi-client or enterprise management.

Project specific requirements are restricted to just one project that involves a single team. Normally, these have narrow reporting needs, with project team members having limited access. Department level project management includes multiple projects; however, it still has a limited group of users and basic reporting needs. These projects require more reports compared to a project specific use case.

The most complex is enterprise project management as it requires advanced support and reporting for multiple portfolio management and projects. Consultants that support multiple clients are entailed to work with project teams usually comprising of consultants, third parties and client staff. This results in the creation of substantial flexibility with respect to collaboration. Consulting companies often require specialized reports like consultant utilization and client specific reports.

Popular SaaS project management apps


Groupcamp is a popular web-based project management suit that offers features like milestones, time tracking, file sharing, task management, discussions and enterprise wiki. It supports email integration, allowing users to update projects and send notifications by responding directly to emails. As a result, project managers using Google apps can create fresh tasks by simply sending an email to an account linked with the project. This feature can be particularly helpful when a new task suddenly hits your mind while working on other stuff.

The tools supports multi-company collaboration and offers state-of-the-art privileges and roles, permitting account owners to describe a project to managers in detail.


Developed by Augeo software, Planzone is a fantastic software that helps you collaborate on your projects effectively and easily. It has an incredibly intuitive interface and has been designed to help you feel comfy. The tool also helps you better organize your daily tasks, manage and plan your projects besides following and tracking the progress of your team. With Planzone, there is no need to use several tools anymore since everything you require to get your work done is available in a secured online interface.

Planzone provides collaboration, budgeting, learning and support, customization, reporting resource management, traditional project management, and task management functionality for businesses of all sizes.

Planview Clarizen

Planview Clarizen is the most configurable SaaS tool in the project management world for a number of reasons. Firstly, it amalgamates work management and project management into one tool that’s best suited for huge enterprises and organizations. An intuitive interface makes it quick and simple to get started.

A major selling point of Planview Clarizen is that it meets a company’s need for workflows and custom needs to support unique processes. Not only does it increases the visibility of projects across an internal organization, but also provides consistent and better project visibility to customers..


Basecamp is an awesome piece of SaaS task tracking and planning software that uses the cloud distribution and SaaS model. It’s a real-time communication tool that assists teams stay on the same page. With due dates, to-do-lists, file-sharing and calendaring, Basecamp provides an outstanding way for teams to keep track of actionable items and priorities.

It can be deployed by any organization that requires managing a group, including startups, client service firms, non-profits and even freelancers.

As cloud computing becomes more significant to a business, and as the internet becomes more ingrained in the operation of an organization, it’s sensible to turn to SaaS vendors for your planning software needs.

Why do you like using SaaS project management tools and which is your favorite? Share your opinion in the comments section below.

Recommended Project Management Software

If you’re interested in learning more about top rated project management software, the editors at Project-Management.com actively recommend the following:

1 Wrike

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Tackle complex projects with Wrike’s award-winning project management software. Break projects into simple steps, assign tasks to team members, and visualize progress with Gantt charts, Kanban boards, and calendars. Manage resource allocation and forecasting with software that’s easy to launch. Automation and AI features strip away time-consuming admin tasks so you can do the best work of your life. Streamline your practices, align your team, and ensure you hit deadlines and stay on budget.

Learn more about Wrike

2 Smartsheet

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Smartsheet is an online work execution platform empowering organizations of all sizes to plan, manage, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management.

Learn more about Smartsheet

3 ClickUp

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ClickUp is one of the highest-rated project management tools today. Use Docs, Reminders, Goals, Calendars, Chat, scheduling, assigned comments, custom views, & more with this all-in-one project management tool.

Used by 800,000+ teams in companies like Airbnb, Google, and Uber, it brings all of your projects into a single app! Built for teams of all sizes and industries, Our fully customizable & proprietary features make it a must-have for anyone wanting to keep project management in one place.

Learn more about ClickUp

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