Does Your Project Plan Have These Loopholes?

The reason why many contemporary business leaders don’t see their mistakes is quite simple ‚Äì they don’t look for them well enough. If you want to be the best in your field, and if you want to build a business empire, it’s quite necessary to question your decisions.

You should start with the small things, of course, and then go into details. If you manage to make a high-functioning business model that doesn’t have any glitches, you’ll be able to build a well-oiled machine. Therefore, answer the following questions and find out whether your project plans have loopholes.

Are Stakeholders and You Seeing Eye to Eye?

The first precondition that will determine the success of your project is the initial negotiation with your stakeholders. It’s more than simple to make an overlap in communication. Therefore, you should refrain from thinking that “something goes without saying ” because something that is normal to you doesn’t mean that will be for your stakeholders.

So, for you to be able to direct your project the right way, make sure to through every detail of your project charter. That way, you’ll be confident that your stakeholders and you are on the same page and that your project can be put in progress. Naturally, you should create a simple project management plan that is easy to understand and thus avoid any unnecessary confusion.

Do You Prioritize?

Once you define your project charter, you should first separate tasks which are of high priority. Taking this action is vital for the success of your project; prioritization will enable you to meet your deadline and make a satisfactory delivery to your stakeholders.

Obviously, this isn’t just relevant to one project. Chances are that your team is juggling several at once. Each of your client’s deadlines needs to be respected, and prioritizing is your one chance of getting everything done in time.

Do You Break Projects into Small Tasks?

Another crucial part that needs to be included in your project plan is anatomizing. For your team to be able to get everything done in time, they need to understand the project fully, each of the details that need to be taken care of.

Furthermore, breaking projects into small tasks evokes a feeling of accomplishment. It is difficult for the members of your team to grasp the whole project concept if it’s not broken down. So, if they don’t have a feeling that they completed something, it’s practically impossible for them to be driven and motivated.

Do You Deal with Problems Right Away?

Even when you do everything according to the rules, a problem still may appear. For example, one of your stakeholders can have a change of heart and decide to direct the whole project in a completely different direction.

When this happen, it’s necessary that you do damage control first and see which pieces of the project can be salvaged. If you don’t respond to these new circumstances right away, everything you’ve done up until a certain moment will be for nothing.

Do You Keep Track of Your Progress?

After the members of your team receive their assignments and after the project is officially in progress, your management team needs to keep a close eye on every action that’s ongoing in your office. This is especially important when you juggle several projects simultaneously.

For this to work, you’ll need a special tool ‚Äì creative project management software. Not only will you need something to visualize all ongoing projects, but you’ll also have to monitor the work of your employees. When times are hectic in your office, each employee needs to pull their weight and you need to be confident that they are doing exactly that.

Do You Conduct Risk Assessment?

When the stakes are high and when the future of your business depends on a big project, you need to do some more calculations than you usually would. We already mentioned how it’s possible for a client to change their opinion and turn the whole project around.

Your team and you need to be ready for a situation such as this one. Therefore, at the beginning of every significant project that has a saying in the future development of your business, you should conduct risk assessment. Taking this precaution will prepare you for any problem that may come your way.

Do You Use Effective Tools?

So far, we mentioned several times how important it is to use smart tools for the success of your projects and the future of your business. When you use a quality piece of software, it enables you to:

  • Delegate tasks and give instructions with ease.
  • Increase the overall efficiency in your office.
  • Break projects into smaller tasks.
  • Keep track of progress.
  • Spot mistakes and correct them.

Without a proper tool, your team and you won’t be able to visualize projects and it’s practically impossible to make a proper project plan. So, make sure that you equip your office with creative project management software that provides something for each of the items listed above.

Building a good project plan isn’t an easy assignment. There are various aspects that mustn’t slip your mind and you should always be prepared to deal with problematic situations. However, if you follow everything we discussed, you’ll be able to minimize the possibility for risks. Furthermore, have in mind how important it is to work with a great piece of software. With all these tips on your hands, there will be no loopholes in your project charters.

Recommended Project Management Software

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David Miller

David is a technical writer currently associated with ProProfs Project. He enjoys writing about emerging project management products and its latest trends. He lives in Detroit, Michigan with his wife. In his spare time, David loves exploring the city, listening to Metal music and riding. To connect with David go to his LinkedIn profile.