Confluence Alternatives & Replacements

Determining how to tap collective knowledge and experience in organizations and enterprises has long been a fundamental management problem. But with the merging of knowledge management systems and collaborative and social technologies, new knowledge sharing technology tools like Confluence allow teams and companies to dramatically expand their business capabilities and value.

1 ClickUp

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ClickUp is one of the highest-rated project management tools today. Use Docs, Reminders, Goals, Calendars, Chat, scheduling, assigned comments, custom views, & more with this all-in-one project management tool.

Used by 800,000+ teams in companies like Airbnb, Google, and Uber, it brings all of your projects into a single app! Built for teams of all sizes and industries, Our fully customizable & proprietary features make it a must-have for anyone wanting to keep project management in one place.

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2 monday.com

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monday.com Work OS is an award-winning no-code work management platform that helps teams manage projects and workflows more efficiently.

Used by 152,000+ customers worldwide, this fully customizable software lets you plan, manage, and track every project in one place. monday.com offers time-saving and easy-to-use features such as automations, time tracking, document sharing, and real-time collaboration. Multiple board views such as Gantt and Kanban help you structure and navigate tasks and projects the way you prefer, and dashboards give a high-level overview of your progress.

In addition, integrations with apps such as Outlook, Microsoft Teams, Gmail, and Excel, allow you to easily continue working with your favorite tools from within the platform. monday.com also offers dedicated solutions, such as monday dev and monday sales CRM, designed to answer the needs of specific industries.

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3 Wrike

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Wrike is the most powerful work management platform on the market, enabling teams to plan projects and collaborate in real time. Our award-winning software is trusted by 20,000+ companies across the globe, including Sony, Estée Lauder, and Siemens.

Wrike’s customizable features include Gantt charts, request forms, dashboards, cross-tagging, time tracking, and proofing. Integrate with 400+ apps from the likes of Microsoft, Google, and Salesforce. Automate repetitive tasks and achieve 50% faster planning. Work from anywhere with 100% access to your files via our mobile and desktop apps.

Whether you’re a small startup or an established brand, Wrike has the solution for you. Paid plans start at $9.80/user/month. Join our community of 2.3 million — start your free two-week trial today.

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4 Smartsheet

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Smartsheet is a leading work execution platform that has real-time work management features, collaboration and automation tools. Users are presented with a familiar and easy-to-use spreadsheet-like interface. However, it has enterprise-grade capabilities that even Fortune 500 companies like Cisco, Bayer, HP, and PayPal are confident to adopt in their business. Strong project management features enable teams to utilize different views of real-time data, and switch easily from Gantt, card, grid and calendar views. Smartsheet has automatic update requests, and can be used for waterfall and agile projects, product launch, sprint planning, and more. The resource management feature provides users the visibility who is busy, and who is not, in real-time. They can also attach files, share sheets, get notified, view the activity log, export, email, and print.

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5 Rocketlane

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Rocketlane’s collaborative customer onboarding platform helps businesses accelerate time-to-value, streamline implementation journeys, and deliver exceptional customer experience. By replacing generic project management and document collaboration tools with a unique, unified workspace, Rocketlane helps improve communication, collaboration, and project visibility for businesses and their customers. We help businesses consistently hit their goals by making onboarding more delightful and friction-free.

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6 BigTime

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BigTime is a leading Professional Services Automation (PSA) software that helps you scale your business by giving you the ability to track and act on your operational metrics. Even with remote work, easily manage time, expenses, and billing for multiple projects all at once, and quickly identify areas of opportunity with advanced features like resource allocation and custom reporting. With BigTime Wallet and client portal, you can get paid faster using custom invoicing and payment processing.

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7 Resource Guru

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Resource Guru is the fast, flexible way to schedule teams and projects. Manage people, equipment, and meeting rooms in one place. Track availability in real-time and assign work in seconds. Analyze workloads across clients and projects.

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8 Zoho Projects

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Zoho Projects is an online project management application that helps its users to plan projects, collaborate with employees and clients, keep track of time, manage documents, and generate charts and reports. Users work on a central platform where they can keep track of progress, discuss ideas, communicate easily and stay updated. It is cloud-based and highly accessible, where user data is kept safe with stringent security systems. The software is also scalable depending on the number of projects, with the option to add more features. Zoho Projects is a cloud-based project management tool that helps you plan your work, track it efficiently, and collaborate with your team wherever they are.

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9 LiquidPlanner

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LiquidPlanner is the only project and resource management tool that calculates when work will be done with 90% confidence. Our groundbreaking predictive scheduling engine is based on ranged estimates to generate best-case/worst-case scenarios to model when tasks and projects can realistically start and finish. As a result, one of the biggest differentiators with LiquidPlanner is how effectively our project management tool helps project teams manage uncertainty and deal with change. LiquidPlanner factors your organization’s priorities into your project plans from the beginning, so teams are always focused on the most critical work.


The availability of your resources is also accounted for, so you can see if your team really can take on a new project. As priorities, scope, or resource assignments shift, the scheduling engine dynamically adapts to change and recalculates impacted projects in the portfolio for real-time visibility into bottlenecks and risks before missed deadlines.

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10 Kintone

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Kintone is a platform that allows project managers to track, prioritize, and review their team’s tasks for any given project workflow—no matter how complex.

Kintone’s highly-customizable platform gives users the power to create a tailored project management solution using its drag-and-drop interface built for non-coders. Users can design the necessary workflows and easily review all related tasks. Kintone’s customization features include the ability to create automated reminders, filter tasks or project phases by data field or team member to generate custom reports or dashboard views, and automate handoffs between team members for multi-step workflows. You can also view, edit, and update workflows from the platform’s mobile or desktop applications, so oversight doesn’t stop when you leave your desk.

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What is Confluence?

Confluence is a remote-friendly team workspace that connects co-workers and content for improved performance and higher quality. Confluence is a business platform where workers come together to discuss problems, issues, projects, and anything else work related.

The knowledge management tool harnesses collective knowledge into easy-to-find answers. Project collaboration features help kick-start team participation to move work forward. The software is a modern social intranet that enables all teams across the organization to share announcements, strengthen company culture, and get instant feedback. Confluence is free for up to 10 users, with paid plans starting at $5 per user per month.

Confluence

Advantages of Confluence

Confluence is an innovative communications solution that speeds up clerical tasks at the workplace, leaving more time for the important activities. It allows users to take into account multiple viewpoints so that they select the best code or document. Confluence is an on-demand service that is easy to set up without placing much strain on company servers.

The software enables teams to improve their ability to communicate and share files, allows Jira users to instantaneously create issues and track progress, helps developers discuss specifications together, and provides technical writers with a nifty documentation tool for storage, drafting, and editing. Also, enterprises get solid enterprise readiness and easy synchronization.

Drawbacks of Confluence

Confluence is a collaborative software that organizes documents in a single space. But without a standard policy or process, it will not prevent users from creating multiple duplicate pages because they forgot about a similar page that another user created. Creating pages properly may require a deeper technical understanding to display more visually appealing content. Documentation for creating pages, onboarding training, and a more intuitive interface can help non-technical users adopt the tool in less time. Users also wish for role-based permissions and a built-in chat in future updates.

What to look for in a Confluence alternative?

Confluence is ideal for teams using other Atlassian products or teams with technical backgrounds. For teams looking among Confluence alternatives, the following capabilities can help an organization adopt a collaborative document management tool better suited to their workflow, team composition, or business requirements:

  • Additional tools such as project management for a unified business solution
  • A user-friendly interface like drag-and-drop page editing
  • Reporting and insights to improve document management and overall business processes
  • Easy integration with other business tools and productivity apps
  • Affordable and scalable for any business size or industry
  • A verification tool to make sure content is reviewed, updated, and verified

Best Confluence Alternatives

Confluence is part of the proven Atlassian technical stack, along with Jira and Trello, that provides reliable solutions. However, other robust and flexible solutions from both Atlassian and Atlassian competitors are available that may provide a more suitable Confluence replacement.

Ready to try a Confluence alternative for your knowledge sharing needs?

Confluence is a great tool for cross-departmental collaboration and knowledge sharing. But it’s not the only tool available for companies who may need to look at solutions—including those from Atlassian competitors. In order to choose the best knowledge management software, it’s essential to know who your users are, what type of content you will share, and the processes you will implement to manage your documents to keep them relevant, organized, and secure.

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