Celoxis Software Review: Overview – Features – Pricing

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Overview Presentation

Celoxis_logoCeloxis is a leading web-based enterprise software for managing projects, project portfolios, processes and resources. It is a comprehensive, all-in-one PM and PPM platform with advanced features that enable its users to manage projects across organizations and functions. It is one of the earliest PM software available in SaaS and on-premise deployment options, used by more than 2000 customers around the world across different industries. Its latest version 10 brings stronger focus on work management and collaboration with the addition of new features.

Features, Benefits, Product Strengths

  • Comprehensive Project ManagementCeloxis online project management software has a set of features that allow users to excel at planning, delegation, collaboration, tracking and reporting while providing an agile system and easy-to-use interface. It has advanced real-world scheduling engine and an interactive Gantt chart that can handle 10,000 tasks easily. The new Views feature makes projects, tasks, time entries, expenses, issues and other project items visible and manageable in quick ways. The new Badges replaced old colored dot indicators as new visual health indicators to provide instant information at a glance. A new Notification Center centralizes all important incoming messages inside the app, while @mentions enable users to send direct communication that cannot be ignored.
  • Advanced Financial, PPM, Reporting and Analysis – This comprehensive enterprise software covers most business processes including time and expense management that are also easy-to-use. Its financial management features provides many options that makes it flexible for different types of projects, costing, billing, and forecasting. The latest version 10 included performance and usability improvements that made the advanced reporting engine render reports even faster. This was made possible by improving HTML, AJAX and CSS changes. New Clear filters and UI design also enhanced data manipulation as well as text readability. Custom data visualization, drill-down reporting, multi-level grouping, dynamic filtering and use of custom fields now perform faster.
  • Customizable Apps, Issue Tracking, 24×5 Support, Integrations, and more – Celoxis provides an integrated tool that makes it easy for users to track bugs and issues, log time, update status, attach files, communicate with team members and clients using one tool. Users can create custom apps to track and manage a component of work that goes through a series of or any repeateble process. Users can set up escalation rules and timeout policies for possible escalation scenarios. Support is available 24×5, in addition to other help guides such as online documentation, web-based training and other self-service guides. The software integrates with MS Project, Excel, Salesforce.com, Quick Books Online and Google Drive. The latest version has a simpler and more predictable navigation. Version 10 now supports the latest Microsoft Windows browser, Edge.

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Celoxis project management software can be used either as a cloud application or in an on-premise installation. The SaaS solution costs $25 per month per user, while the on-premise deployment costs $450 per user in a one-time purchase. They offer volume discounts for both types, and a duration discount for SaaS users. For example, users who will subscribe six months in advance will get a 5 percent discount. They also offer a free 30-day trial period.

celoxis pricing

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Target Market

Celoxis project management software is for teams of all sizes, with projects of different complexities, and in companies across industries. It is valuable to team leads, project managers, business managers, senior executives, decision makers, owners and other stakeholders.

Supported Languages

It supports English, German, French, Portuguese, Spanish, Simplified Chinese and Russian.

Some of their Clients

Clients include KPMG, HBO, UNCDF, Virgin Care, LG, The Supreme Court of the State of Ohio, Singapore Post, Thales, Interim HealthCare, Ecom, and Rolex.

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Josef Sovcik of Visicom stated through a single integrated system, they were able to track and manage all projects and resources, providing an entire project information in one place and increasing the productivity of resources multiple times.

Stacie Manzano of Snow Software describes the PM software’s features and reporting as exceptional. She also stated that the graphical reporting feature improved the quality of their resource reporting many times over.

Why Celoxis

Celoxis online project management software is a highly rated enterprise software that has clients ranging from mid-sized enterprises to Fortune 100 companies. It is a stable, continuously improving and result oriented platform that provides flexible options, but also regularly implementing infrastructure improvements resulting in best performance and security.

Company Info

Celoxis Technologies Pvt. Ltd is a privately held computer software company based in Pune, India. It was founded in 2001 by Nikhil Daddikar and Ravindra Wankar. For 14 years, the company, through its software, has managed all sorts, scopes and sizes of projects, from the small ones to large multi-million dollar Hollywood movie projects. Its cloud-based software has a record 99.99 percent uptime and its on-premise solution continues to support multi-OS, multi-database platform with seamless integration to existing IT infrastructure. With dedicated customer focus, the founders still read every ticket that is raised everyday, as mentioned in their site.

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Jose Maria Delos Santos

Jose Maria Delos Santos

Jose is a subject matter expert and member of the writing team for Project-Management.com. He has written hundreds of articles including project management software reviews, books reviews, training site reviews, and general articles related to the project management industry.

8 Responses

  1. Thank you for your review Megan. This is one of many positive reviews I read on Celoxis, and it is certainly helping me in my evaluations.

    Our company http://www.sweetrush.com is on the path of establishing and implementing the appropriate Project Management solution, and Celoxis certainly came across as one of the most viable candidates. Lots of useful functionality, ton of reporting capabilities.

    There are weaknesses too though, like confusing security rules and a less-then-straightforward time tracking, but the stronger sides of this application seem to make up for the weaker sides.

    In any case, I would certainly recommend for anyone looking for the cloud-based PM solution to take a close look at Celoxis. It impressed me on many levels, and I am not an easy person to impress :).

    Again, thank you for the review, it was very helpful.

  2. Katrin Kaufmaann says:

    Jose, Thanks for this detailed review. I’d like to add my experience of using Celoxis at Datacorp. What I like best about Celoxis is its flexibility in reporting. The reporting is so robust that it lets me create all sorts of complex portfolio and resource reports even on my business fields. Further it has a clean UI and is very simple to learn. It’s an excellent tool for time tracking, especially the weekly time sheets and the one-click approve feature.
    I do agree with Misha that setting up security can often be challenging, especially with multiple roles and workspaces. To ease that out, Celoxis does provide a complimentary 1 hour session on Administration and Security best practices to its new customers. I’d encourage everybody to sign up for this. It really smooths out your new software deployment process.
    Their support champions were helpful and very patient, especially with our initial queries about the system.

    My recommendation to those looking for a project management tool is that Celoxis is good. In fact it’s the best in my opinion. However definitely use the trial period that is offered to you and watch as many of their video tutorials to make sure it works for you and your business!

    • Two years after my original comment.

      We did implement Celoxis in our organization after all, and now are hopefully at the end of a very long integration process.

      Since 2013 Celoxis went through at least 2 new major versions, and drastically improved the performance, which was not bad in the first place. Their ability to handle large project plans is very impressive. I tried some alternative solutions which would choke on a 700-task project plan import.

      They also hiked up the prices, and that was a significant jump. I believe a single license went up 2-2.5 times. That still makes their pricing competitive, but not as attractive as before.

      If anyone has specific questions about Celoxis, I would be happy to answer and share my experience.

      • Ash says:

        Hi Misha

        We are in the process of identifying project management software and identified Celoxis as one of the prospects..we are engineering and manufacturing company and spread across the world..we would be using the software predominantly for product development (with many iterations) and process flow for product approval (change management) besides team collaboration.
        Software we are looking for must be very good with resource planning, visual representation (Gannt chart) scheduling/rescheduling, task management and reporting tool

        Can you comment about Celoxis based on the above..Would be much appreciated


    • Jose Maria Delos Santos Jose Maria Delos Santos says:

      Hi Katrin,

      I’m glad to hear that your team had a great experience with Celoxis. You shared good tips and recommendations. Good luck!


  3. Sheri Stamps says:

    We found Celoxis very intuitive and highly responsive to use. Celoxis’ ability to handle large, dynamic project plans is very impressive. We are a technology service provider with offshore development centers and need to work on larger, and often phased projects.
    Celoxis has helped us to create and manage our projects in a consistent and transparent manner. The email alerts keeps everybody notified of their up-coming and overdue tasks.

  4. Alok says:

    We’re in same boat and looking for PM tool. Tool looked good during the demo. However, being US based company, we’re concerned that they do not provide any on-site support even for on-boarding. Based on what I’ve read and been informed, they only provide virtual support.

    How is their virtual support? Any experience to share?

    • Evan Rhodes says:

      @Alok, we have been with Celoxis for little over 8 months now. I can vouch for their support team – they are super responsive and exceptionally good! Initially, we were also apprehensive about their 24×5 virtual support, but they have proved me all wrong. Whenever we have an issue, we just open a ticket with them and get a response within a matter of minutes! Their reps often go out of their way to help us building our custom business formulae we often struggle with.
      We had also purchased their onboarding program – the fast-track modules. They were also professionally delivered via an online platform by knowledgeable and patient people.
      The other thing I’d like to add is how the entire Celoxis team works with their users, constantly taking in their suggestions for product improvement. I requested an improvement in their task updates (% Complete) to mark the task up-to-date without having to manually select 25%, 50%, … options and they were quick to deliver it.

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