Brightpod Review 2023


Brightpod is a web-based project management and time tracking solution designed for marketing and creative teams who need planning and collaboration tools as alternatives to spreadsheets and emails. It combines a user-friendly interface and robust features that make it easy for teams to organize campaigns, track tasks, meet deadlines, and achieve milestones.

Table of Contents

Brightpod Features and Strengths

Task and Project Tracking

Brightpod provides a Kanban board-inspired Flow view to easily visualize tasks, priorities, work stages, and status. Users can switch to a list view from the flow view based on which is most helpful. Recurring tasks allow the creation and management of repeating tasks with automatic reminders. For team collaboration, every task has a comment thread that lets users track comments and feedback. Other features include custom labels to describe task statuses, adding tasks via email, and quickly converting a task to a project (pod).

The Pods view provides a bird’s-eye view of each project and its status. Users can add different types of Pods both for internal projects and client projects. The software also sends all team members a daily email digest notifying them of what happened the previous day and a list of overdue work. Other capabilities are personalizing projects by color, real-time monitoring from the activity page, and managing project access with permission-based resource management.

Workflows and Calendars

Brightpod workflows are ready-to-use sets of milestones, task lists, and tasks that teams can apply when setting up a new project. These templates include workflows for SEO checklist projects, email marketing, social media marketing, Twitter routine, and Facebook advertising. It also has workflows for LinkedIn Ads, Google Adwords Campaign, website optimization, WordPress setup, and a site launch checklist.

An interactive editorial and blogging calendar lets users drag and drop tasks and events to plan and organize content across all their projects. The calendar gives teams an overview of all tasks and projects in a monthly timeframe. It also includes 3 filtering options: by client, by task type, and by project.

Focus, Priority List, Time Tracking, Reporting, and More

Brightpod’s Focus view enables users to identify and concentrate on only a few important tasks. The software displays these starred focused tasks in its Focus section and allows users to move them around as they plan their week. Another view is the Work Priority List view for any team member. Admins can view a team member’s task list, rearrange the task priorities, and notify the team member by email of the new priorities. Each team member also has a Me page that displays all tasks, conversations, files, time, and pods that the user is a part of.

Other features include time tracking with quick add time entry, billable/non-billable time, task editing, auto timers, Harvest integration, and time estimates. Brightpod also ofers email integration, insights and reports, exports to spreadsheets and PDFs, file storage, integration with major file storage platforms, team messaging, request forms, and native mobile apps for iOS and Android.

Back to top

Brightpod Pricing

Brightpod pricing is available in several plans, with scaling price points based on the number of users, projects, and storage. All plans include unlimited task lists, tasks, recurring tasks, workflows, milestones, calendars, activity logs, files, messages, themes, and exports. Customers get a free month when they choose yearly billing. A 14-day free trial is also available.

  • The Professional plan is $29 per month. It includes up to 5 users, 15 projects, and 10GB of storage.
  • The Studio plan at $59 per month includes up to 12 users, 50 projects, and 100GB of storage. It also has time tracking and reporting tools.
  • The Agency plan at $99 per month includes everything in the Studio plan, plus up to 25 users, unlimited projects, and 250GB storage.
  • The Agency Plus plan at $199 per month has all the Agency plan features, including unlimited users, 500GB storage, 3 team training sessions, and a dedicated onboarding specialist.

Back to top

Who Uses Brightpod?

Brightpod is ideal for marketing teams, marketing departments, advertising agencies, web design agencies, and startups. It is for individuals, freelancers, consultants, and small businesses in need of project management and marketing workflow management software. Customers include Writing It Right For You, Cloudburst Marketing, SLD, Candour, Purple Cow Agency, Visible, Creative Net FX, and DK Media.

Back to top

Brightpod Supported Languages

Brightpod is available in English, French, German, Spanish, Portuguese, Russian, and Hindi.

Back to top

Case Studies

Jenn Lisak was the Vice President and Content Director for a book and periodical publishing company in Indianapolis. She and her team work in a ‘results only work environment’ (ROWE) so they can work wherever and whenever, as long as they get the work done. They were using another PM tool before but its time management functionality is not what they need, so they switched to Brightpod.

As soon as they understood the idea of ‘pods’ or projects, there was a minimal learning curve, and they were good to go. With 5 teams and about 27 projects, Jenn and team manage everything in Brightpod, from content and design to development. They use the project management tool for anything they need to task. Jenn’s favorite feature is the calendar tab, which allows her to see everything laid out.

Edna Campos is a digital marketing strategist and coach based in Mérida, Mexico. She has clients based in Mexico, the US, and other Latin American countries, which she gets in touch with on a daily basis. Previously, she was using another PM tool but it was not user-friendly so it distracted and frustrated her and her team.

After reading about Brightpod, she switched and easily got a clear idea about how it worked. She uses project management software to manage several projects for her own business as well as for client businesses. The most used feature in Brightpod for Edna is its mobile app where she can easily reply to client comments and have all the discussions safely stored in Brightpod.

Back to top

Why Choose Brightpod?

Brightpod provides an intuitive and minimalist way to manage marketing projects. It is customizable and integrates with many popular apps and web services. Its combination of task management, calendar views, reporting, and built-in team communication features provide remote and distributed teams an effective tool to collaborate on marketing projects.

Back to top

Company Info

Brightpod is a product of Synage Software Pvt. Ltd., a privately held software company based in Mumbai, India. Synage was founded by Sahil Parikh in 2005, which started as a design and development agency. In 2007, it transformed itself as a SaaS provider with the launch of DeskAway online project collaboration software. In 2013, the company launched Brightpod collaboration tool for marketing teams. As of 2017, Synage has migrated all Deskaway customers to Brightpod.

Back to top

Featured Partners: Project Management Software


Visit website Work OS is an award-winning no-code work management platform that helps teams manage projects and workflows more efficiently.

Used by 152,000+ customers worldwide, this fully customizable software lets you plan, manage, and track every project in one place. offers time-saving and easy-to-use features such as automations, time tracking, document sharing, and real-time collaboration. Multiple board views such as Gantt and Kanban help you structure and navigate tasks and projects the way you prefer, and dashboards give a high-level overview of your progress.

In addition, integrations with apps such as Outlook, Microsoft Teams, Gmail, and Excel, allow you to easily continue working with your favorite tools from within the platform. also offers dedicated solutions, such as monday dev and monday sales CRM, designed to answer the needs of specific industries.

Learn more about

2 Wrike

Visit website

Wrike is the most powerful work management platform on the market, enabling teams to plan projects and collaborate in real time. Our award-winning software is trusted by 20,000+ companies across the globe, including Sony, Estée Lauder, and Siemens.

Wrike’s customizable features include Gantt charts, request forms, dashboards, cross-tagging, time tracking, and proofing. Integrate with 400+ apps from the likes of Microsoft, Google, and Salesforce. Automate repetitive tasks and achieve 50% faster planning. Work from anywhere with 100% access to your files via our mobile and desktop apps.

Whether you’re a small startup or an established brand, Wrike has the solution for you. Paid plans start at $9.80/user/month. Join our community of 2.3 million — start your free two-week trial today.

Learn more about Wrike

3 Smartsheet

Visit website

Smartsheet is a leading work execution platform that has real-time work management features, collaboration and automation tools. Users are presented with a familiar and easy-to-use spreadsheet-like interface. However, it has enterprise-grade capabilities that even Fortune 500 companies like Cisco, Bayer, HP, and PayPal are confident to adopt in their business. Strong project management features enable teams to utilize different views of real-time data, and switch easily from Gantt, card, grid and calendar views. Smartsheet has automatic update requests, and can be used for waterfall and agile projects, product launch, sprint planning, and more. The resource management feature provides users the visibility who is busy, and who is not, in real-time. They can also attach files, share sheets, get notified, view the activity log, export, email, and print.

Learn more about Smartsheet

4 Workzone

Visit website

#1 rated with 20 years of real-world use, Workzone offers a suite of carefully chosen features, making it easy for everyone to use. Looking for lasting process change? Difficulty adopting a tool before? Get unlimited support from experienced trainers who will help you create systems & manage projects successfully for years to come. Starting at $200/month for a team of 5. Access the features you need (without the fluff), including collaboration, creative review, resource management, & reporting.

Learn more about Workzone

5 Zoho Projects

Visit website

Zoho Projects is an online project management application that helps its users to plan projects, collaborate with employees and clients, keep track of time, manage documents, and generate charts and reports. Users work on a central platform where they can keep track of progress, discuss ideas, communicate easily and stay updated. It is cloud-based and highly accessible, where user data is kept safe with stringent security systems. The software is also scalable depending on the number of projects, with the option to add more features. Zoho Projects is a cloud-based project management tool that helps you plan your work, track it efficiently, and collaborate with your team wherever they are.

Learn more about Zoho Projects

Jose Maria Delos Santos Avatar
Get the Free Newsletter!
Subscribe to Project Management Insider for best practices, reviews and resources.
This email address is invalid.
Get the Free Newsletter!
Subscribe to Project Management Insider for best practices, reviews and resources.
This email address is invalid.

Demos, trials & More information

Check out our library of 60+ pm books