Managing a complex project is not an easy task. Even after giving 100 % effort, majority of projects are completed after deadlines , are over budget and sometimes even out of scope.
This study by PricewaterhouseCoopers reviewed 10,640 projects from 200 companies which were spread across 30 countries and various industries, found that only 2.5% of companies successfully completed their project.
Two projects are never exactly the same but the errors that can potentially jeopardize them are often similar.
7 common Project Management Errors that can Derail any Project
1. Use of Inconsistent Project Management tools
There are a number of organizations who are working simultaneously on a variety of projects. Every project has a new approach, new techniques, and processes and for employees to start everything from scratch consumes a lot of time. So, it is necessary to choose a right Project Management Software. Just don’t get it randomly. Before buying a Project Management system clarify your project team’s requirement, the pain points, the need for the tool, the challenges it will overcome (for example inefficient processes, low performance etc.)
2. An inefficient Project Manager leading the project
Project Management is already something that requires extra skills and if your project manager lacks proper experience than my friend your project is in big trouble. Developing a project plan, knowledge of running status meetings, management of risks and issues, dealing with clients and stakeholders is crucial to the successful outcome of the project so it much better to source the most experienced leader than the one who is available.
3. You Don’t Break down your project into manageable components
Don’t get dragged away with the end results, you cannot bake a 9-tier cake without a recipe book. You will obviously have issues getting started and tracking the progress. You need to look to the recipe-book that outlines each part of the process else you will end up with a messy kitchen and an overbaked cake. Same goes for Project Management. A project manager should fragment the project into steps and checkpoints to ensure that the fellow members are always on the track. Divide the project into manageable, attainable parts with realistic milestones so that they can be tackled on a day-to-day basis.
4. Your employees are unaware of their roles and responsibilities
The first project meeting should ideally end with every employee having a crystal-clear idea of the following things:
- What are their roles and responsibilities and how they will contribute to the project as an individual?
- How their individual contribution will affect the project’s overall goal?
If you are a project manager, the last thing you want to hear from a team member is “I don’t know from where to start “. Motivate your employees continuously and let them know how vital their contribution is to the success of the project.
5. You are limiting Project planning to just ” Project Timelines “
The most misunderstood, yet the most essential element of a successful project is project planning. A project plan like most people consider is not only limited to ” project timeline ” it requires a much deeper level of understanding and various factors such as budget, scope, risk factors, quality metrics etc.
6. Chose the project team randomly
A research study on the effectiveness of project Management by business improvement Architects revealed that only 15% of the organizations are using competency evaluation tools for a project manager and team selection.
Selection of team members is as important as selecting a team leader. Identify the unique skill of every employee and plan out how you can utilize their skill-set to fit it into the larger scope of the project.
Don’t just randomly handpick candidates for a particular project. Sit down with your entire team discuss their strengths and weakness, their competencies and experience and make the most efficient use of your resources.
7. Communication gap between the leader and the team
Good Project Management is also Good communication. Lack of communication between you and your project team is one of the easiest ways to send your project to the grave.
That’s why it is important to keep your team informed about the changes, budgets, cost, assumptions, requirements, standards, etc. Also establish a culture for open communication such as regular check-ins, deliverable review etc. as this will help you and your team to have a clear view on project progression, and an eye on the risks and issues that are likely to come up in the future.
These are some of the most common mistakes that can be easily avoided by vigilance, good planning, and clear communication. Don’t just ignore these mistakes assuming they won’t impact your project instead take corrective measures to avoid them from happening again the second time.
Recommended Project Management Software
If you’re interested in learning more about top rated project management software, the editors at Project-Management.com actively recommend the following:
monday.com Work OS is the project management software that helps you and your team plan, execute, and track projects and workflows in one collaborative space. Manage everything from simple to complex projects more efficiently with the help of visual boards, 200+ ready-made templates, clever no-code automations, and easy integrations. In addition, custom dashboards simplify reporting, so you can evaluate your progress and make data-driven decisions.
ClickUp is one of the highest-rated project management tools today. Use Docs, Reminders, Goals, Calendars, Chat, scheduling, assigned comments, custom views, & more with this all-in-one project management tool.
Used by 800,000+ teams in companies like Airbnb, Google, and Uber, it brings all of your projects into a single app! Built for teams of all sizes and industries, Our fully customizable & proprietary features make it a must-have for anyone wanting to keep project management in one place.
Tackle complex projects with Wrike’s award-winning project management software. Break projects into simple steps, assign tasks to team members, and visualize progress with Gantt charts, Kanban boards, and calendars. Manage resource allocation and forecasting with software that’s easy to launch. Automation and AI features strip away time-consuming admin tasks so you can do the best work of your life. Streamline your practices, align your team, and ensure you hit deadlines and stay on budget.