Time-tracking can be tricky: you have employees, contractors, billable hours, time off, overtime, and in our globalized economy, international currencies and overtime rules. To be truly a time- and money-saver, Web-based time-tracking systems need to be up to par AND plug in to your accounting software at the office.
Replicon has got it all: clean user interface, highly flexible and customizable parameters, killer reports and that indispensable integration with Quickbooks and Microsoft Project. We especially liked the sophisticated overtime rules, pivot reports, customization process and the ProMax module.
Robust Timesheet Management
How easy a system is to get running is a very important parameter to the system administrator: if one has to spend hours and hours making it work, the cost of the manpower alone can offset the benefits to using a web-based system. With Replicon, account configuration is very simple, done through a series of forms that are very easy to fill out: no cryptic language here! You can define employee types and time sheets – for example, a contractor may bill his or her hours monthly, while regular employees fill out their time sheets every week. Hence a Replicon is very flexible in how each user’s salary, overtime and holiday allocations are defined.
We especially appreciated the international holiday and currency features; so Canadian contractors have their Canadian holidays accounted for, while personnel in the United Stated have theirs.
We found the overtime rules to be on the same level, where system administrators can setup very sophisticated rules for overtime, along with the wage factor, so a person’s true cost on a project is computed, taking into account daily hours, weekly hours and even the number of consecutive days worked.
Impressive Reporting Capabilities
- All forms in Replicon can be customized to include extra fields to suit each organization’s data sets.
- Reports in Replicon are impressive: from pivot reports where data is represented in a convenient graphic, to regular reports on pretty much and system parameter, project managers know what is going on with the project’s finances.
- The ProMax module, and add-on to Replicon, is an impressive productivity-analysis tool. Reports in ProMax let you single out profitable projects easily, based on your defined goals. It is definitely worth a try!
- Of course, from the user point of view, the experience is just as painless: simply log in, enter your hours and expenses, and then log out. This level of effectiveness is the perfect way to ensure the system will not only be used, but also liked by its users.
The Bottom Line
Overall, Replicon is a highly effective and customizable, yet surprisingly user-friendly time and expense tracking system.