Projectmates Software: Overview – Features – Pricing

Overview Presentation

Projectmates is an online construction project management software for owners. It includes a comprehensive set of tools and features that aim to help the user automate their construction process, from start to finish, as well as facilitate collaboration among partners. The end result is improvement in project execution, reduction in costs and delays, increase in accountability, and better management of risks. As a web-based solution, it is accessible via the Internet across devices, such as desktops, laptops, tablets, and smartphones. Native mobile apps are also available.

Features, Benefits, Strengths

  • Program Management ‚Äì Projectmates program management software enables users to manage multiple projects throughout the construction project lifecycle. From the development of an idea, through pre-design activities, selection, design, acquisition, management, all the way up to post-construction, they are able to manage the entire building process on behalf of owners. It includes a capital planning module to help strategize and track capital projects and funding sources. It also has a bid management module that provides a fully collaborative 2-way bidding system that is all electronic, effortless, and highly efficient.
  • Cost and Change Management ‚Äì This enterprise construction project management software has advanced modules that allow users to track all funds, including budgets, encumbrances, expenditures, invoices, and change orders. It itemizes cost for each project phase by code and section, and provides detailed information of shortfalls and overruns throughout the duration. It has a contract management module based in AIA standards that allows users to create budgets, bid packages, analyze/compare bids, and convert bids to contracts. A built-in logic and approval process keeps contracts, POs, and invoices synchronized.
  • Project Workflow Management, Reporting and Analytics, Mobile Apps, and more ‚Äì Projectmates has over 40 modules, and includes a workflow process engine that works uniformly across business capabilities. Pre-configured workflows allow for easy implementation, with the option to configure custom workflows. Users can easily manage RFIs, submittals, punch lists, schedules, and more. Other features include project dashboards, over 150 pre-built reports, and an ad-hoc reporting engine. These work across all modules to provide snapshots of program or project fiscal health with colorful graphics. It also has scheduling and document management modules. The construction app available on iOS and Android platforms has push notifications, markup and annotations, field reports, discussion forums, and many more features.


Projectmates pricing is customized to client needs. Interested parties can request for a demo.

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Target Market

Projectmates works across industries, and is ideal for construction management firms, real estate development, commercial, retail, healthcare, education, and government sectors.

Supported Language


Some of their Clients

Specific client information is not available, but case studies that can be requested are available, including with a military organization, a national pet retailer, an independent sanitary district, a healthcare organization, a restaurant group, a global real estate adviser, a state university, a national subcontractor, an upscale shopping center, and more.


Andrew Niemayer described dealing with Projectmates and their support as a pleasure. He stated that the robust and super-friendly software provided their company the flexibility to manage multiple projects across many sectors at a fair and reasonable price.

Chad Fosnight stated that he is excited to have a system that allows the owner, consultant, and contractors access to the same information, ensuring that correspondence and documents are kept safe and available. Having a central hub and knowing which document is the most current reduces redundancy and improves efficiency.

Why Projectmates

Projectmates is a multi-awarded SOC 2 Type II certified platform that has provided construction company owners and other users a dependable and innovative construction project management software for almost 2 decades. The latest version 15 is the most advanced, and continues to meet the unique needs of the industry by helping clients manage and collaborate on projects efficiently and securely. It has been named again among Constructech 50 for 2018, a recognition it has received successively since 2012.

Company Info

Projectmates is the flagship product of Systemates, Inc., a privately held construction software development company based in Richardson, TX, USA. It was founded in 1995 by Varsha Bhave, President and CTO. Her previous experience as a city planner influenced how their software is made more for owners rather than general contractors. The company started with a group of architects and software engineers who initially created a web-based project collaboration tool for Continental Airlines’ offshore projects. In 2000, the company released the first commercial version of Projectmates. Today, organizations from various industries continue to rely on the software for managing over 300,000 projects worth billions of dollars.

Explore Additional Project Management Resources

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