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Planning and tracking your projects has never been easier. Check out our list of the top 5 project scheduling software and find the perfect option for your team.
Learn the basics of project management with this comprehensive guide. We'll cover everything from the planning process to daily project management tasks.
Start your project management career journey by knowing what the CAPM certification is and how it can help you in your career. Read our guide for details.
How to Create a Project Management Plan in 5 Steps
We've made an easy-to-follow guide to help you create a project management plan in X steps. Gain key insights & practical tips to ensure project success.
How AI Is Changing Project Management: Uses, Impacts, & Trends
learn how AI is transforming project management with planning, risk management, decision-making, & team collaboration tools Explore trends & case studies.
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If kanban boards are a must-have in your next project management software, read on to learn about the top kanban board software solutions.
Asana is the best overall kanban software solution.
Businessmap is the best agile project management option.
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It’s almost impossible to talk about project management without mentioning one of the oldest, most effective (yet simple) methods of visual project management—kanban boards. This agile-based project management tool displays project tasks or work items visually as cards within sorted columns. As work items make their way through designated milestones in the project lifecycle, the kanban board reflects each task’s position in the pipeline visually.
From the simplest to most complex projects, kanban boards make viewing progress and workload easy and intuitive for any team member, so the task of choosing the best project management software is more about identifying your use cases and other team requirements.
With a wide range of work management features, such as the ability to assign subtasks, develop custom fields, submit forms in-app, and more, Asana makes it easy for users to organize and manage projects at a micro and macro level.
For teams juggling numerous projects and stakeholders, Asana has features that extract project insights and foster collaboration in real time. For example, status updates, milestones, and Portfolios empower users to track project goals, update stakeholders on new developments, and monitor the status of multiple projects. For less experienced software users, Asana offers a relatively intuitive user experience with a multitude of training and continued education resources through Asana Academy.
When it comes to visualizing your tasks and projects, Asana gives users the flexibility to choose from a variety of views, including kanban board, list view, timeline view, and calendar view options. Asana’s approach to kanban board view gives users the ability to attach files and images directly to task cards, while tagging and collaborating with teammates directly, making it an efficient option for kanban-focused users.
Asana’s kanban style boards allow users to attach relevant task information, labels, and even images and documents. Source: Asana, accessed June.
Standout Features
Templates –Asana includes numerous ready-made templates that make getting started and replicating work processes easy.
Workload – Managing multiple team members? Workload allows users to take a high-level view of individual work capacities – including future forecasting to predict where tasks may fit in down the line.
Portfolios – The Portfolio tool allows users to synchronize updates across numerous projects in one place to be shared with stakeholders, making it easier to keep everyone in the loop.
Pros and Cons
Asana Intelligence – Bonus AI capabilities for teams looking to explore artificial intelligence.
Manage projects your way – Extremely versatile and customizable features for teams and individual users alike.
Task and industry-specific templates – Multiple templates make for easy setup and project replication.
Made for project managers and team members alike – Extensive privacy and administrative control options.
Lack of time tracking – Currently, Asana does not offer time-tracking capabilities.
Assignee limitations – Only one user can be assigned per task, with no multiple assignees.
Limited export functionality – CSV and JSON exports only.
Pricing can be steep – Compared to many other options, Asana’s paid pricing model is slightly more expensive.
Pricing
While Asana is known for having one of the most generous free plans on the market, its paid plans offer users the ability to dive into more extensive functionality and controls.
Asana’s Premium plan is a great choice for teams who are looking to enhance their experience with unlimited free guests, task templates, an admin console, and more. For large teams with complex business needs, the Business plan offers users advanced integrations with Salesforce, Adobe Create Cloud, and more, as well as the Portfolios and Workload features which are a big value add when managing large teams.
Free Plan
Premium Plan
Business Plan
Enterprise Plan
Free
$10.99 per user/month
$24.99 per user/month
Contact sales for pricing
Up to 15 users
Unlimited users, projects, and dashboards
Unlimited users, projects, and dashboards
Unlimited users, projects, and dashboards
Key Features: •Unlimited projects •Unlimited file storage (100MB per file) •Time tracking with integrations, •100+ free integrations •Unlimited tasks •Multiple views (list, board, and calendar view)
Key Features: •Reporting across unlimited projects •Advanced search and custom fields •Unlimited free guests
Key Features: •SAML authentication •Data export, and deletion •Custom branding •Priority support
Why We Picked Asana
Overall, Asana is one of the best all-around solutions when it comes to project management, especially for kanban board users. With custom labels and the ability to attach numerous details and files to each individual task card, Asana’s kanban board capabilities are extensive.
Despite its higher price point for paid plans, Asana packs in a ton of value for the price and offers users the opportunity to test-run its features with one of the most generous free plans on the market. Extensive functionality for project and team management, workflow optimization, and group collaboration make Asana a power-packed choice for teams who are ready to level up their project management strategy.
Trello is a kanban board-focused project management solution for automating and organizing tasks, collaborating with teammates, and storing project files. Unlike other offerings, Trello’s primary focus is providing users with an enhanced kanban experience, taking traditional board-style views a step further with multiple workspaces, automation, filters, templates, stars and labels, attachments, collaboration, and more. For users looking for extended views into project plans and schedules, Trello now offers calendar and timeline views for more precise project tracking.
Many praise Trello as one of the most user-friendly project management software offerings on the market, but the perks of Trello don’t stop there. It’s easy to learn, offers over 200 integrations, multiple project views, and even offers automation features for workflow optimization.
Trello’s kanban board capabilities are focused on providing users a streamlined workflow, complete with labels and the ability to attach documents and images. Source: Trello, accessed Sept. 2023.
Standout Features
Simple drag-and-drop usability – Users can rearrange tasks and boards easily with drag-and-drop task card functionality
Segmented task management – Advanced checklist options within tasks allow users to break down and assign micro-tasks
Automation features – Butler Automation, Trello’s own automation function allows you to automate tasks and establish rules for workflows
Pros and Cons
Intuitive to use – For new and experienced users, Trello is simple to set up and use.
Popular with kanban users – Trello’s focus on kanban-style boards allows users an optimized Agile experience.
Mobile friendly – For mobile and app users, Trello is easy to use on the go.
Straightforward pricing – Trello’s pricing model is extremely straightforward and affordable compared to many other competitors.
Task limitations – Limited levels of task hierarchy.
Limited view functions – Main functionality relies on kanban boards and lacks support for many other display types.
Less than optimal for multiple projects – It can be difficult to track multiple products at once with limited task overview options.
Pricing
Much like Asana, Trello offers users an incredibly generous free plan, complete with unlimited boards and storage, advanced checklists, custom fields, and more. Yet, for users who are looking to dive into a paid plan, Trello offers users three straightforward pricing models to choose from.
At the Premium level, users can unlock multiple work views, unlimited Workspace command runs, and admin and security features – making it a great option for teams who need a slightly more expansive range of functionality. For larger organizations looking to connect multiple projects and teams, the Enterprise plan includes public board management, organization-wide permissions and board visibility, and unlimited Workspaces.
Free Plan
Standard Plan
Premium Plan
Enterprise Plan
Free
$5 per user/month
$10 per user/month
Up to $17.50 per user/month (price decreases with more users)
Unlimited users
Unlimited users, boards, and storage (250MB per file)
Unlimited users, boards, and storage (250MB per file)
Unlimited users, boards, and storage (250MB per file)
Key Features: •250 workspace commands per month •Custom background and stickers •2-factor authentication
Trello stands out from the competition for its affordable price point, beginner-friendly design, and task customization options. Trello’s Kanban board functionality gives users a wide range of capabilities, from custom labels and a variety of attachments to work in progress limitations that limit the number of tasks that can be housed within any specific task column.
ClickUp: Best Integrated Kanban Solution
Visit ClickUp
ClickUp is a powerful project management tool that provides a centralized platform where project managers can create and assign tasks, set deadlines, track progress, and communicate with their team members.
One of the best features of ClickUp is its customizable dashboard, which allows project managers to create personalized views and organize their tasks in a way that suits their workflow. Compared to its competitors, ClickUp features many ways to view projects and task lists. This makes it viable to use for a diverse range of projects and industries.
Additionally, ClickUp offers a wide range of integrations with other tools such as Google Drive, Slack, and Trello, making it easy for project managers to sync their data and collaborate seamlessly.
Project tracking visualization options – Aside from the regularly-used project management views such as Gantt charts, boards (kanban), and lists, ClickUp offers other options to manage project information and resources such as Mind Maps, and views focused on team workload, individual activity, and more.
Automation and slash commands – ClickUp offers over 100 automation to streamline workflows and slash commands for quicker navigation and operation
Native docs and notepad – You can keep project tracking and project documentation in one place because ClickUp offers native and embedded docs with collaboration detection
Pros and Cons
Value for money – ClickUp offers the most features with fewer paywalls compared to its competitors
All in one – ClickUp consolidates several project functions –from task and time tracking to documentation and resource management –in one platform through native features and integrations
Agile project management functions – ClickUp offers automated Agile dashboards and functionalities for sprint planning and reporting
ClickUp AI – For an additional fee, users can use ClickUp AI which provides support in project management, content writing, and more
Custom fields – ClickUp offers several custom field options, allowing project managers to manage different types of project information seamlessly on the platform
Learning curve – ClickUp has a multitude of features which can take time for teams to maximize
Slow loading and sync time – ClickUp tends to get slow when processing large amounts of information or executing several consecutive commands
Overwhelming interface – The ClickUp interface can be intimidating for new users and some things are hard to find
Mobile app – The mobile app can be confusing to use
Key Features: •Google SSO •Custom exporting •Advanced public sharing •Advanced automation •Advance dashboard features •Advance time tracking and timesheets •Granular time estimates •Workload management •Timelines & mind maps •Goal folders •AI compatible
Key Features: •White labeling •Advanced permissions •Conditional logic in forms •Enterprise API •Unlimited custom roles •Team sarong for Spaces •Universal search •Default personal views •Custom capacity in Workload •Live onboarding training •Customer success manager •AI compatible
Why We Picked ClickUp
ClickUp offers great value for money, providing a comprehensive suite of features at an affordable price point. With ClickUp, users can access all the tools they need in one platform, eliminating the need for multiple software subscriptions. Additionally, ClickUp’s multiple views feature allows users to customize their workflows and visualize their tasks in a way that suits their preferences.
These and its other key features make ClickUp another great choice for those seeking an efficient and versatile kanban solution.
Jira: Best For Software Development Teams and Technical Users
Originally launched in 2002 as an issue and bug tracking software, Jira is comprehensive issue tracking and project management software. Jira is based on four key concepts: issue, project, board, and workflow. Built for Agile and Scrum project management, Jira is a highly capable platform designed with software development teams and technical teams in mind.
Its varied and capable functionality allows teams to track issues, manage projects, and automate workflows flexibly. Jira’s kanban board capabilities empowers users to organize task cards in a variety of ways, including setting work in progress limitations to avoid workload overloads. As part of the larger Atlassian software ecosystem, Jira also works seamlessly with other Jira products, such as Jira, which is included for paid license holders at no additional cost.
Jira’s kanban board features allow users to attach bugs, tasks, and more, while setting work in progress limitations to avoid workload overloads. Source: Atlassian, accessed June.
Standout Features
Roadmapping capabilities – Great for mapping tasks, work items, dependencies, and release dates on a timeline
DevOps visibility –Helps users measure and track project progress
Security options – Customizable security settings for a more secure experience
Pros and Cons
Data-driven – Numerous dashboards and reporting features enhance insights on tasks and projects.
Built for Agile and Scrum management – With a focus on Agile project management, users can explore both Kanban and Scrum board views.
Easy automation options – Drag-and-drop automation features make it easy to optimize workflows.
Great for issue management – Jira’s roots as bug tracking tool help make it a powerhouse at identifying then managing complex issues, fixes, and similar projects.
Steep learning curve – Its complicated user interface can make onboarding and task management difficult for less experienced users.
Lack of milestone visualization – Jira does not include a built-in timeline to visualize or monitor your project progress.
Limited collaboration options – A lack of distinct collaboration features means it can be more of a challenge to communicate with team members.
Not the best choice for non-technical teams – Jira is mainly built for engineering and software development teams and might not be the best fit for non-technical users.
Pricing
Jira offers a remarkably simple and transparent pricing system, priced per user. While the free plan is generous in offering teams the ability to add up to 10 users and unlimited project boards, users who switch to the Standard plan gain the ability to add up to 35,000 users, define user roles and permissions, and gain access to audit logs. For larger, data-heavy teams, the Premium plan increases users’ limitations to 35,000 and allows 250BG of file storage.
Free Plan
Standard Plan
Premium Plan
Enterprise
Free
$7.75 per user/month
$15.25 per user/month
Contact sales for pricing
Up to 10 users
Up to 35,000 users
Unlimited storage
Unlimited sites
Key Features: •Unlimited project boards •Customizable workflows •Apps and integrations
Key Features: •User roles and permissions •Audit logs •Data residency
Key Features: •Atlassian Analytics access •Centralized user subscriptions •Data connectors
Why We Picked Jira
Overall, Jira is a feature-packed, flexible option for teams who require extended functionality and support for highly technical projects. Its main strength lies in its ability to support Agile methodologies Kanban and Scrum. Software development teams will appreciate Jira’s excellent capabilities in bug tracking and analytics, and teams utilizing other Jira products will love the seamless integration between products. Jira approach to kanban boards gives users a great deal of flexibility, including the ability to attach tasks, bugs, and user stories directly to task cards, making it a great choice for Agile teams.
monday work management: Best Option For Project Flexibility
monday consistently earns high rankings from users across the board as one of the premier work management applications on the market today. monday.com, or monday work management, is a collaborative, work operating system (Work OS) that helps teams manage projects and work functions at scale.
Known for its colorful and highly customizable user interface, monday.com empowers users to take project management into their own hands using low-code, modular building blocks.
Through items, columns, views, widgets, integrations, and automation, users can build out their own ideal project management solution for a wide range of work tasks. Users can also design their own kanban board layouts, with extended functionality to support boards with embedded images, that can be rearranged easily by dragging and dropping.
An example of a visual-focused Kanban board layout from monday.com. Source: monday.com, accessed May 2024.
Standout Features
Data insights and visualization – Dashboards and project data visualizations allow users to track KPIs visually
Colorful customization options – Highly customizable board and design options, including custom columns and color coding
Wide range of task views – Multiple task views are available to choose from, such as kanban boards, Gantt charts, cards, table views, and more.
Pros and Cons
Diverse template options – Users can get started quickly with hundreds of industry and task-specific templates.
Designed for customization – Multiple display themes, color coding options, conditional coloring, column personalization options, and more make it easy to design custom work solutions for your unique team.
Great variety of customer support and education options – All users have access to 24/7 customer support, daily live webinars, a self-serve knowledge base, and a learning center.
Easy and fun to use – Intuitive UX, with a sleek dashboard and unique color customization options you won’t find in other competitors.
Pricing and options can be confusing – monday’s per-seat pricing style can be confusing. Additionally, there’s a minimum team size requirement of 4 users for paid plans.
Activity log tracking limitations – For free and basic users, activity log tracking is limited to one week.
Limited views for non-Pro tier plans – Users of the free and Basic plans cannot view tasks in chart view, map view, calendar view, or timeline view. Standard plan users cannot view tasks in a chart view.
Time tracking limitations – Time tracking functionality is unavailable for free plan users.
Pricing
monday work management offers a more extensive range of paid plans than many other software offerings, appealing to the various needs of specific teams.
While monday offers a feature-packed free plan, which includes more than 200 templates and over 20 column types, users who are craving a more expansive experience can explore the benefits of the Basic and Standard plans.
At the Pro plan level, users can unlock the functionality of formula and dependency columns, as well as the power of time tracking, which can be valuable for larger teams.
Key Features: •5GB of storage •Priority customer support •Unlimited free viewers •1 week of back-dated activity log
Key Features: •Zoom integration •250 automations per month •250 integration actions per month •Ability to create a dashboard that combines up to 5 boards
Key Features: •25,000 automation and integration actions per month •Time tracking •Formula column •Dependency column
monday is a highly flexible and customizable work management platform that can be scaled for use by teams of all shapes and sizes. monday’s kanban board features stand out from the competition with the added ability to embed cover photos and insert custom fields into each task card. Its wide range of capabilities, including multiple project views, dashboard reporting, data visualization tools, and workflow automation, make it a featured-packed option for fast-moving teams – without sacrificing usability and ease of use.
Businessmap is an agile project, product and portfolio management solution. While its interface is relatively plain, its functionality is extensive, relating back to three core “pillars of scale”: connecting strategy with execution, gaining visibility across projects and portfolios, and optimizing delivery workflows. Businessmap’s approach to kanban boards is unique in that it offers users the ability to interlink boards together, divide tasks into subcolumns, and even view kanban cards themselves in a Swimlane-focused view.
With a visually engaging kanban board-style dashboard, teams can manage and track tasks efficiently while personalizing their workflow with automations and custom fields. Across multiple projects and departments, teams can view task progress holistically through status reports and workflow maps, relieving bottlenecks.
Businessmap’s kanban-style boards allow users to link individual tasks and projects together for better clarity of overall goals and maximum visibility across the organization. Source: Businessmap, accessed June.
Standout Features
Dashboards and reporting – Analytics provide insights into business objectives, risks, and other performance metrics through Lean/Agile charts, all in one place.
Interlinked boards – Boards can easily be linked together for multi-project management.
Subtasks and task dependencies – Break down and link tasks together based on your team’s unique needs.
Pros and Cons
Outstanding customer support – Businessmap has frequently been praised for its responsive support team and variety of training resources.
Flexible applications – Agile functionality allows users to personalize task layouts, columns, swimlanes, and boards to fit various needs.
Great for larger teams and projects – Businessmap’s extensive functionality and board interlinking options make it a great choice for cross-departmental work and large-scale teams.
Steep learning curve – Even routine users of other kanban tools may initially struggle to learn how to navigate Businessmap.
Patch updates affect automations – Frequent patch updates can affect existing APIs and automation.
Pricing is on the expensive side for larger teams – Businessmap has a unique pricing model, starting at $149 per month for 15 users.
Minimum user requirements – A paid subscription requires a minimum of 15 users, which can be a problem for small teams.
Pricing
Unlike many other software offerings, Businessmap offers just two paid subscription types, paid per seat: Standard and Enterprise.
It’s important to note that Businessmap requires a minimum of 15 users for a Standard subscription, priced at $149 per month (when paid annually). For larger organizations looking for more seats and advanced support options, the Enterprise plan allows teams to customize their subscription terms by working with the sales team. For new users and prospective customers, Businessmap offers users a generous 90-day free trial.
Standard Plan
Enterprise Plan
$149 per month (paid annually), or $179 billed monthly
Key Features: •Unlimited automation •24/7 help hotline •Free training and consulting
Why We Picked Businessmap
Numerous customization options and workflow management tools make Businessmap a great choice for Agile teams of all shapes and sizes. The kanban board abilities of Kanabanize are extensive, allowing users to link boards, include subcolumns, and even customize board backgrounds.
Businessmap puts data and insights at the fingertips of users, with numerous features for dashboard management and project forecasting, and analytics. While the platform is known for its kanban-style boards, it offers users multiple ways to personalize their projects, workflows, and task views.
Free to try • $149 per month for 15 users See details
Methodology
Lauren Good Staff Writer & Researcher, project-management.com
In order to compile this selection of the top Kanban board software solutions, I analyzed dozens of project management software offerings based on the following criteria:
Features and functionalities
Usability
Price
Customer reviews
Integrations
Our evaluation process included a combination of primary and secondary research, by way of industry research, vendor information and reviews, and hands-on testing.
FAQs: Kanban Features, Benefits, Solutions, and More
Multiple view options. While it might sound obvious to expect a Kanban board view when vetting potential Agile solutions, you’ll want a winning platform to include a diverse range of views, not just one. When you add in other view options (such as calendar views, timeline views, and more) your project toolbox grows – allowing you to manage projects more effectively.
Functional Kanban board features. Having the ability to view tasks in a Kanban board style is great – but what other functionality does the board itself offer? Selecting a vendor with robust board capabilities can take your project management strategy to the next level by allowing you to link cards and projects together, establish task dependencies, and even color-code individual cards for ease of use.
Doc & file storage. A project is nothing without the deliverables and files that comprise it. Once you’ve mapped out your action items and tasks, you’ll want to ensure your precious assets have a safe place to land. Consider the amount of storage that your potential software solution includes per plan type and what types of files it can house (from PDFs to Google Docs and more).
Automation options. Why work harder when you can work smarter? Automation options help teams optimize workflows, manage routine tasks, and gain precious time back in their day. When selecting a potential software option, consider what automation features they offer, how easy they are to implement, and if there are any limitations on how many automation actions you can conduct per month.
Integration features. Every day, your team relies on a host of applications to keep things running smoothly. Make sure your new project management software doesn’t leave them behind by exploring integration options. Consider the number of native (and 3rd party) integrations a platform offers, as well as how they are installed to get a better understanding of how your tech stack can work together for good.
Enhanced project visualization. Kanban board-focused project management software makes it easy to organize and visualize projects – making it easier to conceptualize and track the project lifecycle. At a glance, teams can comprehend what progress has been made on a project and what tasks are still outstanding.
Better collaboration. Keeping everyone on the same page can be tricky, especially for remote-based teams. Kanban-based solutions promote transparency about work responsibilities across teams while fostering collaboration. Many vendors offer users the ability to instant message among team members, tag teammates, and even comment directly on task cards.
Insights and trend tracking. Data-driven organizations are 23 times more likely to acquire customers – yet many businesses struggle to collect data about projects and daily operations. Kanban board-focused project management solutions make it easier for organizations to collect and analyze data by providing work insights in real-time. Many vendors give users the ability to unlock insights about work trends, time spent per task, and more, which can be an invaluable resource.
While Kanban board-focused software solutions can be a great tool for teams to manage projects more efficiently, it isn’t the only type of project view available across software solutions. Some software vendors, like Basecamp, prioritize a list view for tasks. Other vendors, such as TeamGantt, prioritize a timeline view for tasks. While some vendors may prioritize one view over another, most offer users a range of options to choose from.
While only you know what the best option for your team is, the great news is that nearly all software solutions offer free trials ranging from 14 to 30 days. Be sure to go into the research and testing process with a clear understanding of what features are must-haves for your organization and take your time exploring multiple options. Remember: selecting a software solution for your organization is a huge decision and it can take some time to find the right fit.
Kanban boards are based on the project management framework Kanban, which is one of many frameworks within the Agile project management methodology. The Kanban method is a framework that prioritizes the breaking down of tasks into manageable chunks, which can be easily visualized using Kanban boards.
While it may sound confusing, Kanban boards are part of both the Agile methodology and within that, part of the Kanban framework.
How to Choose the Best Kanban Board Software Solution
When selecting a kanban board-focused software solution, you want to consider multiple factors. While there are many reliable vendors offering appealing features and enticing usability, ultimately, you want to consider which solution is best for your individual needs. Here are a few tips for selecting the best-fitting solution for your organization:
Consider alternative views
While kanban board views are a great task visualization tool for project management, consider exploring other view options. The more view options a solution provides, the more flexibility you have to view projects on your terms.
Determine your budget
Kanban board software solutions come in a variety of shapes, sizes, and price ranges. Before exploring software options, consider what your budget will look like and what pricing model is the best fit for your organization (monthly, annually, per user, per license).
Establish your own set of must-haves
Before exploring kanban software solutions, be sure to establish a personalized list of must-haves concerning the software functionality. Have an all-remote team? Collaboration tools will likely be a crucial component of your software selection. Do you frequently work with external clients? Perhaps a solution with guest access would be a good idea. Determine your own set of winning criteria to ensure the best-fitting solution possible.
Lauren Good is a staff writer and project management expert for project-management.com Previously, she was a communications consultant, managing hundreds of projects while providing 20+ clients with strategic planning and content strategy across the information technology, cybersecurity, SaaS, and cannabis sectors. She is a graduate of the Forbes-Accredited Business Core Program at Miami University and holds a bachelor’s degree in public relations from Kent State University.
Connect with Lauren on LinkedIn.
project-management.com is dedicated to providing modern tools, latest news, and best practice references for every project professional and business organization. The discipline of project management has continued to receive growing interest and attention over the past decades. Especially today, the importance and relevance of the project manager for any kind of undertaking is unquestionable. However, the challenges of modern society, business relationships and latest technology are also testing their competency and ability to deliver successful projects. Since its launch in 2001, PMcom has been featuring pertinent articles, management software and productivity tool reviews, books, interviews, training sites and other e-learning resources to help people be more productive and successful in their chosen path.
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