Workzone – Full Text Search and Security on Documents

Workzone uses full text search to find your documents

Looking for a specific document but can’t find it? Use the new Full Text Search feature of Workzone! Just type a keyword in the textbox and Workzone will search within the content of your documents, not just the document name or summary! For now, they support searching into PDF’s and Microsoft Word documents, which is the standard in the industry.

Workzone added security on documents

Attaching documents to emails is the old way to work. The new way is to use a collaboration software like Workzone and upload your documents into it. This way, your documents are safe and also encrypted with 256-bit SSL technology. Once your documents are all stored in one place, it’s easier for your team to use them.

Workzone allows you to give access to documents on a user basis, making sure that each user is able to only view documents they are allowed to work with.

Workzone supports file versioning

Need to have different version for the same document? Workzone is the tool you need as it automatically organizes the documents and adds version numbers to them. You can also “check-out” a document to let your team know you are in the process of using it.

Recommended Project Management Software

If you’re interested in learning more about top rated project management software, the editors at actively recommend the following:

1 ClickUp

Visit website

ClickUp is one of the highest-rated project management tools today. Use Docs, Reminders, Goals, Calendars, Chat, scheduling, assigned comments, custom views, & more with this all-in-one project management tool.

Used by 800,000+ teams in companies like Airbnb, Google, and Uber, it brings all of your projects into a single app! Built for teams of all sizes and industries, Our fully customizable & proprietary features make it a must-have for anyone wanting to keep project management in one place.

Learn more about ClickUp


Visit website Work OS is the project management software that helps you and your team plan, execute, and track projects and workflows in one collaborative space. Manage everything from simple to complex projects more efficiently with the help of visual boards, 200+ ready-made templates, clever no-code automations, and easy integrations. In addition, custom dashboards simplify reporting, so you can evaluate your progress and make data-driven decisions.

Learn more about

3 Smartsheet

Visit website

Smartsheet is an online work execution platform empowering organizations of all sizes to plan, manage, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management.

Learn more about Smartsheet

Share Article

Tags: Avatar
Get the Free Newsletter!
Subscribe to Project Management Insider for best practices, reviews and resources.
This email address is invalid.
Get the Free Newsletter!
Subscribe to Project Management Insider for best practices, reviews and resources.
This email address is invalid.

Demos, trials & More information

Check out our library of 60+ pm books