Transform Outlook into a Collaborative Workflow System with Comindware Tracker

Most people want to work with what they are used to. In many companies, Microsoft Outlook is the standard in personal information management, and being included in MS Office makes it an even more popular application for reading email, managing schedule, and connecting to people. At times, it is even used for sending and receiving tasks, or for exchanging work files.

Comindware Tracker is a better system for managing tasks, coordinating workflows, and tracking issues. This workflow system can combine a sequence of tasks and make it into a process. With a few mouse clicks and without any coding necessary, it builds a work

flow that will coordinate teams, projects, and processes. However, switching between two systems is a problem for many, not to mention an inefficient way of doing things. Moreover, many long-time users of Outlook are hesitant to learn and change to another system. Thus, Comindware Tasks for Outlook provides the perfect solution.

Outlook may prove sufficient for simple tasks and small teams, but as managing and coordinating become more complex, the need for additional tools becomes more apparent. Comindware Tracker, either as a cloud-service or an on-premise system, has a unique and patent-pending integration with MS Outlook that allows users to work with what they have been using. This means that the user is now able to collaborate on workflows and tasks with the engine of Comindware’s workflow process management system invisibly running behind a familiar user interface.

Getting the Add-In

Comindware Tracker for Outlook comes free in every Comindware Tracker package. Therefore, all registered users can avail of this Outlook Add-In. To get it, users simply have to log in to their Tracker account and go to the Menu tab. From the Welcome Page, clicking the Get Comindware Tasks link will start the download of the executable file. Running this file will initiate the Installation Wizard. After the successful installation, the user has to launch Outlook and configure five parameters for the proper synchronization of tasks between the two systems. It can be seen after that additional Comindware buttons are available for managing tasks.

Enjoying the Advantages

Aside from synchronization, Comindware’s system functionality working behind Outlook’s interface also allows for the following:

    • Automated task assignments and better collaboration.
    • Additional features in using tasks, such as following a process, controlling and updating its status, creating a collaboration thread, and controlling file versioning and task hierarchy.
    • Tighter integration of applications such as email, calendar, tasks, attachment, collaboration, and workflow, without the need to switch to the other system.
    • Easy use of additional features without slowing down Outlook.
    • Familiar interface and working environment running a more powerful but hidden team and task management engine.
    • Ability to start an entire workflow process with just an email.

Managing Tasks Efficiently

Comindware Tasks for Outlook Add-In enhances the ability of users to manage teams and automate tasks. Seamless synchronization allows existing tasks to be automatically added to Outlook from Comindware Tracker and vice versa. Now, users can transform the well-known Outlook into much more than a personal information organizer and day-to-day task manager. Managing all kinds of tasks and teams efficiently in one place is doable, even more so with Comindware’s collaborative workflow and task management system.

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Jose Maria Delos Santos

Jose is a subject matter expert and member of the writing team for Project-Management.com and Bridge24. He has written hundreds of articles including project management software reviews, books reviews, training site reviews, and general articles related to the project management industry.