No matter how many projects you have worked on so far, there is always plenty of room to improve your planning and managing skills. Businesses are built on successful projects, regardless of their size, scope or budget. Therefore, all of us need to learn how to get the best out of a project in order to achieve the goal we are aiming for.
Here is a list of top quick wins that will allow you to lead a successful project. Developing your managing skills across each of the points below should help you boost your project and improve all its parts and processes.
The foundation for progress in every project lies in communication. Taking this into consideration, everyone needs to extend the communication beyond the original scope that includes detailing the expectation and reporting the progress. If you want to lead a successful project, you must communicate more than just the success or failure of its parts.
Communication in projects must extend to the project stakeholders and even the client. Once you carry this through, you can evaluate the risks, factors and changes connected to the planning process. Otherwise, you are risking a mishandled project whose failure is based solely on bad communication.
Effective project leaders simply must possess high communication skills. All this means that you must learn to utilize communication with the goal of improving the project. Try communicating everything with your team, starting with the advancements done in terms of planning and their mistakes throughout the project completion. If you fail to do this, you are risking not only bad income, but also being seen as unprofessional.
In today’s digital world, one of the most important things to implement into your strategy when it comes to project managing is minimizing the use of emails. Surely, emails are now one of the most popular methods of communication and can be used to discuss the project with people on different locations, but aiming towards more direct communication must be the manager’s priority.
The use of email will clearly depend of the size of your project, since not every member of the team will be there in front of you for direct communication at all times. However, try to minimize this as much as possible.
Prior to planning the project and activities that would eventually lead to the desired income, you should set the priorities. Start communicating these from top to bottom and ask people for their point of view and opinion on the topic. This will allow you to plan the project more effectively and in detail, while at the same time avoiding various complications that may occur on the way.
Define your priorities based on cost, scope and time. Surely, this will not be the final version of your plan, so you will probably make changes while the project is in progress. However, setting the priority is the only way to establish what, who and when you need to do the things you have planned, which is the only way to lead a successful project.
Remember to be realistic when setting the priorities for your projects. You will not achieve anything if you plan too little time for too much work, or too small budget for a large team.
Right after you have set your priorities, it is time to determine the roles of every one of your team members. Communication is important if you want to explain the responsibilities to those who have them, but you must first determine which person will work on which particular task.
Different responsibilities apply depending on the scope of the project and the people in your team. Once you have established the roles of all your team members, you are ready to explain your expectations and make sure they understand their tasks.
4. The Team
Every project manager has a project team and the final result of the entire project is based on the teamwork. In order to be a good leader, you must build trust between your team and yourself, which is the most difficult task of all.
Perhaps the reason for this is that project leaders are the bosses of the other team members. Team members are not likely to consider you as one of them to start with, but this is your ultimate goal. Once you learn how to establish trust between your team and yourself, this will result in a boost in productivity and morale, both crucial for the successful completion of any project.
The lack of trust between team members and leaders can easily result to lazy, slower work, numerous mistakes, and breakdowns in communication and eventually, project failure. Being a leader is not easy at all since you must make sure that every issue is resolved in a quick manner, but try to be fair and realistic to earn your team’s trust.
In order to make your team trust you, you must trust them too. The best way to achieve this is by picking the team carefully and of course, communicating with them throughout the project completion. If you allow your team to come to you with any question or concern, you can guide them in the right path and make sure that the project runs smoothly.
These project management tips present a great starting point for planning and executing your project successfully. If you want your project to bring the best results, you must invest both your time and effort into making this happen.
Recommended Project Management Software
If you’re interested in learning more about top rated project management software, the editors at Project-Management.com actively recommend the following:
ClickUp is one of the highest-rated project management tools today. Use Docs, Reminders, Goals, Calendars, Chat, scheduling, assigned comments, custom views, & more with this all-in-one project management tool.
Used by 800,000+ teams in companies like Airbnb, Google, and Uber, it brings all of your projects into a single app! Built for teams of all sizes and industries, Our fully customizable & proprietary features make it a must-have for anyone wanting to keep project management in one place.
monday.com Work OS is the project management software that helps you and your team plan, execute, and track projects and workflows in one collaborative space. Manage everything from simple to complex projects more efficiently with the help of visual boards, 200+ ready-made templates, clever no-code automations, and easy integrations. In addition, custom dashboards simplify reporting, so you can evaluate your progress and make data-driven decisions.
Tackle complex projects with Wrike’s award-winning project management software. Break projects into simple steps, assign tasks to team members, and visualize progress with Gantt charts, Kanban boards, and calendars. Manage resource allocation and forecasting with software that’s easy to launch. Automation and AI features strip away time-consuming admin tasks so you can do the best work of your life. Streamline your practices, align your team, and ensure you hit deadlines and stay on budget.